Corrective Action Plans

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There were four (4) tenant files selected for testing, there either no supporting documentation or minimum documentation maintained in the tenant file, which did not allow for the completion of the audit process.
There were four (4) tenant files selected for testing, there either no supporting documentation or minimum documentation maintained in the tenant file, which did not allow for the completion of the audit process.
(1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Ridgeview Terrace, Inc. should process applicants and tenants, including recertification of tenants in accordance with guidelines established by the Department of Housing an...
(1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Ridgeview Terrace, Inc. should process applicants and tenants, including recertification of tenants in accordance with guidelines established by the Department of Housing and Urban Development prior to the tenant occupying the unit. In addition, a tenant file should be maintained for each move-out tenant. By performing these procedures, the risk of incurring questioned costs will be significantly reduced.
(2) Actions Taken on the Finding.
(2) Actions Taken on the Finding.
Management has implemented the following corrective actions:
Management has implemented the following corrective actions:
1. 100% Tenant-File Audit
1. 100% Tenant-File Audit
A 100% review of active tenant files and applicable move-out files is being conducted. The review will identify missing, incomplete, incorrectly dated, or inconsistent documentation and will establish a corrective-action log for each file.
A 100% review of active tenant files and applicable move-out files is being conducted. The review will identify missing, incomplete, incorrectly dated, or inconsistent documentation and will establish a corrective-action log for each file.
The audit will specifically verify:
The audit will specifically verify:
• HUD-50059 effective dates and signatures;
• HUD-50059 effective dates and signatures;
• timely execution of tenant and management certifications;
• timely execution of tenant and management certifications;
• EIV documentation and required supporting documentation;
• EIV documentation and required supporting documentation;
• Forms HUD-9887 and HUD-9887-A;
• Forms HUD-9887 and HUD-9887-A;
• annual recertification notices;
• annual recertification notices;
• housing quality inspection reports;
• housing quality inspection reports;
• quality assurance information forms;
• quality assurance information forms;
• VAWA lease addenda;
• VAWA lease addenda;
• rent-increase notifications;
• rent-increase notifications;
• criminal-background-check documentation;
• criminal-background-check documentation;
• non-smoking lease addenda;
• non-smoking lease addenda;
• lease and certification consistency;
• lease and certification consistency;
• Social Security and Supplemental Security Income documentation;
• Social Security and Supplemental Security Income documentation;
• income, assets, deductions, and allowances used in rent calculations;
• income, assets, deductions, and allowances used in rent calculations;
• supporting documentation for all certification actions; and
• supporting documentation for all certification actions; and
• move-out documentation.
• move-out documentation.
2. Recertification Quality-Control Process
2. Recertification Quality-Control Process
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