Finding 1168133 (2025-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-01-07
Audit: 379860
Organization: Georgian Court University (NJ)

AI Summary

  • Core Issue: The University failed to update student enrollment statuses on the NSLDS website accurately and on time for 6 out of 60 sampled students.
  • Impacted Requirements: This noncompliance violates OMB federal grant compliance requirements related to timely reporting of enrollment changes.
  • Recommended Follow-Up: The University should enhance its policies and procedures for enrollment reporting to ensure all changes are submitted accurately and within the 60-day timeframe.

Finding Text

2025-001 Special Tests and Provisions – Enrollment Reporting Federal Assistance Listing Number: 84.007, 84.033, 84.063, 84.268 and 84.379 Name of Program or Cluster: Student Financial Aid Cluster Agency: U.S. Department of Education Criteria: The University is required to update students’ statuses on the National Student Loans Data System (“NSLDS”) website if they graduate, withdraw or have an increase/decrease in attendance level during the year within 60 days of the date the University becomes aware of the change in enrollment status. Condition: The University did not submit an accurate status change notification or timely notification to the NSLDS website for six out of sixty students sampled from a total population of 606 who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: Yes. Recommendation: The University should properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website accurately and within the required timeframe. Views of Responsible Officials: See corrective action plan attached.

Corrective Action Plan

Views of Responsible Officials: The Office of the Registrar has continued to struggle with our reporting using the Ellucian product Power Campus. Since Ellucian is sunsetting this product, there have been significant changes in their support due to changes in their staffing. Ellucian employees with more knowledge in NSC reporting have been transferred to their other products, leaving very little knowledge to support our efforts. We are fortunate to work with our current consultant who does seek resources regarding our inability to have a report that works accurately. She has reviewed and rewritten the report. However, according to her support team, they have now admitted that the report will never run correctly using our current version. They have suggested that we upgrade to a different version with corrections but that is impossible currently. With this knowledge, GCU has purchased a new ERP system, Jenzabar, and has begun the implementation process. We are going into Phase 2 of this implementation and expect to go live in Spring 2027. It is our intention to continue to utilize our current Ellucian consultant until that occurs for us to continue to produce the most accurate reporting we can, given these circumstances.

Categories

Special Tests & Provisions Student Financial Aid Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1168129 2025-001
    Material Weakness Repeat
  • 1168130 2025-001
    Material Weakness Repeat
  • 1168131 2025-001
    Material Weakness Repeat
  • 1168132 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 FEDERAL DIRECT STUDENT LOANS $10.71M
84.063 FEDERAL PELL GRANT PROGRAM $3.48M
84.407 TRANSITION PROGRAMS FOR STUDENTS WITH INTELLECTUAL DISABILITIES INTO HIGHER EDUCATION $499,316
84.042 TRIO STUDENT SUPPORT SERVICES $285,274
84.033 FEDERAL WORK-STUDY PROGRAM $161,230
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $79,564
19.040 PUBLIC DIPLOMACY PROGRAMS $26,453
16.525 GRANTS TO REDUCE DOMESTIC VIOLENCE, DATING VIOLENCE, SEXUAL ASSAULT, AND STALKING ON CAMPUS $14,372
84.379 TEACHER EDUCATION ASSISTANCE FOR COLLEGE AND HIGHER EDUCATION GRANTS (TEACH GRANTS) $5,658