1. Policy Adoption: A formal disbursement approval policy was adopted in 2024. The policy defines required documentation, establishes tiered approval thresholds, and assigns authorization responsibility based on role.
1. Policy Adoption: A formal disbursement approval policy was adopted in 2024. The policy defines required documentation, establishes tiered approval thresholds, and assigns authorization responsibility based on role.
2. System Controls: SCMRC’s accounting system was configured to require digital documentation of disbursement approvals. All disbursements are now traceable to authorized personnel.
2. System Controls: SCMRC’s accounting system was configured to require digital documentation of disbursement approvals. All disbursements are now traceable to authorized personnel.
3. Routine Oversight: The CEO and contract accountant conduct quarterly sampling of disbursement activity to verify proper documentation and authorization.
3. Routine Oversight: The CEO and contract accountant conduct quarterly sampling of disbursement activity to verify proper documentation and authorization.
4. Board Involvement: SCMRC’s Finance Committee reviews disbursement policies and internal controls annually as part of the broader fiscal oversight process.
4. Board Involvement: SCMRC’s Finance Committee reviews disbursement policies and internal controls annually as part of the broader fiscal oversight process.
1. Committee Oversight: Credentialing and privileging files are reviewed quarterly by the Board’s Compliance Committee, with findings and approval status documented in meeting minutes.
1. Committee Oversight: Credentialing and privileging files are reviewed quarterly by the Board’s Compliance Committee, with findings and approval status documented in meeting minutes.
2. Internal Logs: The CEO and Compliance Officer maintain credentialing logs, including license verification, expiration tracking, and privileging status.
2. Internal Logs: The CEO and Compliance Officer maintain credentialing logs, including license verification, expiration tracking, and privileging status.
3. Primary Source Verification: Credentialing files are reviewed for completeness and accuracy using primary source verification in accordance with HRSA and internal policy.
3. Primary Source Verification: Credentialing files are reviewed for completeness and accuracy using primary source verification in accordance with HRSA and internal policy.
4. Policy Review Cycle: SCMRC will re-evaluate whether full Board approval should be required and formally included in policy during the next revision cycle.
4. Policy Review Cycle: SCMRC will re-evaluate whether full Board approval should be required and formally included in policy during the next revision cycle.
1. Quarterly Review Process: The Compliance Committee of the Board will continue to review provider credentialing and privileging files at least quarterly. These reviews will be documented in committee meeting minutes and retained for audit readiness.
1. Quarterly Review Process: The Compliance Committee of the Board will continue to review provider credentialing and privileging files at least quarterly. These reviews will be documented in committee meeting minutes and retained for audit readiness.
2. Policy Review and Revision: SCMRC will re-evaluate its Credentialing and Privileging Policy during the next scheduled policy review cycle to determine whether full Board approval should be incorporated in alignment with HRSA best practices.
2. Policy Review and Revision: SCMRC will re-evaluate its Credentialing and Privileging Policy during the next scheduled policy review cycle to determine whether full Board approval should be incorporated in alignment with HRSA best practices.
3. Credentialing Log Maintenance: The Compliance Officer will maintain a centralized credentialing and privileging log that includes primary source verifications, privilege grant dates, and expiration tracking.
3. Credentialing Log Maintenance: The Compliance Officer will maintain a centralized credentialing and privileging log that includes primary source verifications, privilege grant dates, and expiration tracking.
4. Internal Audit and Quality Checks: SCMRC will conduct semi-annual internal audits of credentialing files to ensure documentation accuracy and compliance with HRSA Chapter 5 requirements.
4. Internal Audit and Quality Checks: SCMRC will conduct semi-annual internal audits of credentialing files to ensure documentation accuracy and compliance with HRSA Chapter 5 requirements.
5. Board Training: The Compliance Committee and Board members will receive annual refresher training on credentialing oversight responsibilities, file requirements, and regulatory expectations.
5. Board Training: The Compliance Committee and Board members will receive annual refresher training on credentialing oversight responsibilities, file requirements, and regulatory expectations.