FAC Explorer

Corrective Action Plans

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Finding 1154895 (2024-002)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
3. SCMRC’s financial policies adopted to clear OSV Condition #4 will be reviewed annually and updated as needed to ensure continued compliance with 45 CFR § 75.302 and related Uniform Guidance standards.
3. SCMRC’s financial policies adopted to clear OSV Condition #4 will be reviewed annually and updated as needed to ensure continued compliance with 45 CFR § 75.302 and related Uniform Guidance standards.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
Corrective Actions Taken:
Corrective Actions Taken:
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
1. Historical reconciliations for FY21–FY24 were completed by CPA Zac Mabry in 2025.
1. Historical reconciliations for FY21–FY24 were completed by CPA Zac Mabry in 2025.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
2. A full-time Controller was hired in April 2025 to manage the general ledger and oversee reconciliations.
2. A full-time Controller was hired in April 2025 to manage the general ledger and oversee reconciliations.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
3. Bank reconciliations are now completed monthly and reviewed within 30 days of month-end.
3. Bank reconciliations are now completed monthly and reviewed within 30 days of month-end.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
4. Reconciled financials are included in internal financial packets and presented to the Finance Committee prior to each board meeting.
4. Reconciled financials are included in internal financial packets and presented to the Finance Committee prior to each board meeting.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
5. In May 2025, SCMRC’s Board of Directors received formal fiscal governance training from Forvis and OKPCA. The training recording is now part of new board member onboarding.
5. In May 2025, SCMRC’s Board of Directors received formal fiscal governance training from Forvis and OKPCA. The training recording is now part of new board member onboarding.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
6. Weekly meetings between the CEO, Controller, and contract accountant ensure alignment between internal financials, grant documentation, and reconciliation accuracy.
6. Weekly meetings between the CEO, Controller, and contract accountant ensure alignment between internal financials, grant documentation, and reconciliation accuracy.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
Corrective Action Plan:
Corrective Action Plan:
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
1. The Controller will maintain a monthly reconciliation checklist signed off by the CEO and contract accountant within 30 days of each month-end close.
1. The Controller will maintain a monthly reconciliation checklist signed off by the CEO and contract accountant within 30 days of each month-end close.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
2. SCMRC will implement a quarterly internal audit process beginning Q1 FY26 to review bank reconciliation documentation for accuracy, timeliness, and supporting detail.
2. SCMRC will implement a quarterly internal audit process beginning Q1 FY26 to review bank reconciliation documentation for accuracy, timeliness, and supporting detail.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
3. The Finance Committee will receive quarterly attestation of reconciliation compliance and any discrepancies or delays will be documented in meeting minutes.
3. The Finance Committee will receive quarterly attestation of reconciliation compliance and any discrepancies or delays will be documented in meeting minutes.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
4. SCMRC’s reconciliation policy will be reviewed annually by the CEO and Controller, with any updates formally approved by the Board.
4. SCMRC’s reconciliation policy will be reviewed annually by the CEO and Controller, with any updates formally approved by the Board.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
5. New finance team hires will be required to complete onboarding training in reconciliation procedures and internal controls within 30 days of hire.
5. New finance team hires will be required to complete onboarding training in reconciliation procedures and internal controls within 30 days of hire.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
6. A reconciliation exception log will be maintained by the Controller and reviewed by the CEO quarterly to monitor and resolve any recurring issues.
6. A reconciliation exception log will be maintained by the Controller and reviewed by the CEO quarterly to monitor and resolve any recurring issues.
View Audit 367237
Finding 1154893 (2024-005)
Material Weakness 2024
Southwest Health and Human Services
MN
Questioned Costs Allowable Costs / Cost Principles Reporting § 200.303
Finding Number: 2024-005 Finding Title: Activities Allowed or Unallowed, Allowable Costs/Cost Principles, and Reporting Program: 93.778 Medical Assistance Program Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer T...
Finding Number: 2024-005 Finding Title: Activities Allowed or Unallowed, Allowable Costs/Cost Principles, and Reporting Program: 93.778 Medical Assistance Program Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer Tiffany Bailey – Fiscal Officer Corrective Action Planned: The planned corrective action is to review report instructions regularly, accurately identify appropriate eligible revenue and expenditures for each report and review for accuracy by implementing secondary review of the data that is being reported as well as resubmit any report corrections timely. An improved process has been implemented for verifying FTE payroll splits and verifying staff time is allocated to the appropriate program. Anticipated Completion Date: October 31, 2025
View Audit 367223 Questioned Costs: $1
Finding 1154892 (2024-006)
Material Weakness 2024
Southwest Health and Human Services
MN
Eligibility Material Weakness Internal Control / Segregation of Duties § 200.303
Finding Number: 2024-006 Finding Title: Eligibility – MAXIS Program: 93.778 Medical Assistance Program Name of Contact Person Responsible for Corrective Action: Kathryn Herding – Eligibility Supervisor Corey Remiger – Eligibility Supervisor Ashley VanOverbeke- Eligibility Supervisor Corrective Actio...
Finding Number: 2024-006 Finding Title: Eligibility – MAXIS Program: 93.778 Medical Assistance Program Name of Contact Person Responsible for Corrective Action: Kathryn Herding – Eligibility Supervisor Corey Remiger – Eligibility Supervisor Ashley VanOverbeke- Eligibility Supervisor Corrective Action Planned: The planned corrective action is to continue reminding and reviewing with staff on a regular basis and at unit meetings the need to utilize checklists with all applications and renewals so all required documentation is on file, verify income and asset requirements, and complete case transfers correctly. Supervisors and/or Lead Workers will also complete case reviews for accuracy. Anticipated Completion Date: November 30, 2025
View Audit 367223
Finding 1154890 (2024-004)
Material Weakness 2024
Southwest Health and Human Services
MN
Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties § 200.303
Finding Number: 2024-004 Finding Title: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Program: 93.563 Child Support Services Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer Tiffany Bailey – ...
Finding Number: 2024-004 Finding Title: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Program: 93.563 Child Support Services Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer Tiffany Bailey – Fiscal Officer Corrective Action Planned: The planned corrective action is to review report instructions regularly, accurately identify appropriate eligible revenue and expenditures for each report and review for accuracy by implementing secondary review of the data that is being reported as well as resubmit any report corrections timely. An improved process has been implemented for verifying FTE payroll splits and verifying staff time is allocated to the appropriate program. Anticipated Completion Date: October 31, 2025
View Audit 367223
Finding 1154888 (2024-003)
Material Weakness 2024
Southwest Health and Human Services
MN
Procurement, Suspension & Debarment § 200.303 § 200.318 § 200.319 § 200.324
Finding Number: 2024-003 Finding Title: Procurement, Suspension, and Debarment Program: 10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson...
Finding Number: 2024-003 Finding Title: Procurement, Suspension, and Debarment Program: 10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer Tiffany Bailey – Fiscal Officer Corrective Action Planned: The planned corrective action is to improve and update the agency guidelines and policy for procurement and implement a process with supporting documentation that ensures federal requirements are met. Anticipated Completion Date: November 30, 2025
View Audit 367223
Finding 1154887 (2024-002)
Material Weakness 2024
Southwest Health and Human Services
MN
Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties § 200.303
Finding Number: 2024-002 Finding Title: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Program: 10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Busin...
Finding Number: 2024-002 Finding Title: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Program: 10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer Tiffany Bailey – Fiscal Officer Corrective Action Planned: The planned corrective action is to review report instructions regularly, accurately identify appropriate eligible revenue and expenditures for each report and review for accuracy by implementing secondary review of the data that is being reported as well as resubmit any report corrections timely. An improved process has been implemented for verifying FTE payroll splits and verifying staff time is allocated to the appropriate program. Anticipated Completion Date: October 31, 2025
View Audit 367223
Finding 1154886 (2024-003)
Material Weakness 2024
Silver Lake Regional School District
MA
Corrective Action Taken:The District is working to meet filing deadlines in the future.
Corrective Action Taken:The District is working to meet filing deadlines in the future.
View Audit 367221
Finding 1154885 (2024-002)
Material Weakness 2024
Silver Lake Regional School District
MA
Subrecipient Monitoring Internal Control / Segregation of Duties HUD Housing Programs
Corrective Action Taken:Although the Business Office has created a Federal Grants Compliance Manual, we are unable to follow the manual with fidelity due to the lack of adequate staffing. The District will continue to request additional staff during the next budget cycle.
Corrective Action Taken:Although the Business Office has created a Federal Grants Compliance Manual, we are unable to follow the manual with fidelity due to the lack of adequate staffing. The District will continue to request additional staff during the next budget cycle.
View Audit 367221
Finding 1154884 (2024-001)
Material Weakness 2024
Kaukauna Housing Authority
WI
Internal Control / Segregation of Duties Reporting
Corrective Action Planned: Due to the Authority’s size, it is cost-prohibitive and impractical to achieve the ideal level of segregation of duties. The Authority has implemented as many controls and segregation of duties as practically possible for an organization of this size.
Corrective Action Planned: Due to the Authority’s size, it is cost-prohibitive and impractical to achieve the ideal level of segregation of duties. The Authority has implemented as many controls and segregation of duties as practically possible for an organization of this size.
View Audit 367218
Finding 1154883 (2024-006)
Material Weakness 2024
Durham Public Schools
NC
Subrecipient Monitoring Cash Management Material Weakness
Contact Person: Jeremy Teetor, Chief Financial Officer Corrective Action Plan: The Board of Education will implement controls and procedures to ensure that all bank account and other required reconciliations are prepared on a timely basis going forward. The Finance department will also strive to kee...
Contact Person: Jeremy Teetor, Chief Financial Officer Corrective Action Plan: The Board of Education will implement controls and procedures to ensure that all bank account and other required reconciliations are prepared on a timely basis going forward. The Finance department will also strive to keep key positions filled at all times and ensure that staff receives appropriate training regarding reconciliations. Proposed Completetion Date: Immediately
View Audit 367217
Finding 1154867 (2024-005)
Material Weakness 2024
Toledo Area Regional Transit Authority
OH
Procurement, Suspension & Debarment
Condition: There was no evidence to support that the Authority performed procedures to verify that the vendors were not suspended, debarred, or otherwise excluded prior to entering into contracts for 18 contracts within our testing population. Planned Corrective Action: Effective 6/1/2025, TARTA imp...
Condition: There was no evidence to support that the Authority performed procedures to verify that the vendors were not suspended, debarred, or otherwise excluded prior to entering into contracts for 18 contracts within our testing population. Planned Corrective Action: Effective 6/1/2025, TARTA implemented a new ERP system that will allow us to indicate and upload verification that a vendor was checked for suspension, debarment, or exclusions prior to entering into a contract in accordance with 2 CFR 180.300, going forward. Contact person responsible for corrective action: James Karasek Anticipated Completion Date: 6/1/2025
View Audit 367202
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