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Corrective Action Plans

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Finding 1168794 (2025-001)
Material Weakness 2025
Naytahwaush Community Charter School No. 4155
MN
Reporting Internal Control / Segregation of Duties § 200.512
Corrective Action Plan (CAP): Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Actions Planned in Response to Finding: The School will implement the recommendation. Officials Responsible for Ensuring CAP: The School Director is the official responsible...
Corrective Action Plan (CAP): Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Actions Planned in Response to Finding: The School will implement the recommendation. Officials Responsible for Ensuring CAP: The School Director is the official responsible for ensuring corrective action. Planned Completion Date for CAP: The planned completion date for the CAP is June 30, 2026. Plan to Monitor Completion of CAP: The School Board will be monitoring this corrective action plan.
View Audit 380926
Finding 1168793 (2025-001)
Material Weakness 2025
Mississippi First INC
MS
Subrecipient Monitoring Eligibility Reporting § 200.331
Corrective Action Plan June 30, 2025 Finding: 2025-001 Name of Responsible Official: Angela Bass Anticipation Completion Date: December 31 , 2025 Mississippi First's Response: 1. Audit Finding Corrective Action Plan The auditor noted that Mississippi First did not submit a FFATA report for a subawar...
Corrective Action Plan June 30, 2025 Finding: 2025-001 Name of Responsible Official: Angela Bass Anticipation Completion Date: December 31 , 2025 Mississippi First's Response: 1. Audit Finding Corrective Action Plan The auditor noted that Mississippi First did not submit a FFATA report for a subaward of $30,000 or more in a timely and accurate manner. 2. Root Cause The delay in submitting the FFATA report was due to a personnel transition during the reporting period. The outgoing Executive Director had been executing FFATA filings, and the incoming Executive Director and was not yet aware of this reporting requirement. Because the requirement was not captured in any written procedures or transition documents, the report was inadvertently missed. This was an isolated incident resulting from the timing of the leadership transition and a gap in knowledge transfer. 3. Corrective Action Taken / Planned A. Formal Policy Development - Mississippi First has drafted a comprehensive FFATA Compliance and Subaward Reporting Policy. B. Assignment of Responsibility - The Director of Operations is designated as the FFATA Reporting Officer. C. FFATA Reporting Checklist - A standardized checklist ensures accuracy for each submission. D. FSRS Standard Operating Procedure (SOP) - A detailed, step-by-step SOP has been developed. E. Deadline Tracking & Automated Reminders - FFATA deadlines will be integrated into the grants management calendar. F. Quarterly Internal Reviews - Quarterly internal audits will verify completeness, accuracy, and timeliness. G. Job Description Updates - Relevant staff job descriptions now include FFATA responsibilities. 4. Timeline for Implementation • Finalize and adopt FFATA Policy- by December 31, 2025 • Assign FFATA Reporting Officer role - Completed • Launch FFATA checklist and SOP - by December 31, 2025 • Implement automated reminders - by December 31, 2025 • Conduct first quarterly compliance review - by December 31, 2025 5. Preventive Measures Mississippi First will require FFATA training, include FFATA in onboarding, review the policy annually, and integrate FFATA compliance into grants management protocols.
View Audit 380925
Finding 1168792 (2025-002)
Material Weakness 2025
School District of Mondovi
WI
Procurement, Suspension & Debarment
Procurement and Suspension & Debarment for Child Nutrition Cluster Recommendation: The District should follow their established procurement policies and implement a policy to review vendors for suspension and debarment Explanation of disagreement with audit finding: There is no disagreement with the...
Procurement and Suspension & Debarment for Child Nutrition Cluster Recommendation: The District should follow their established procurement policies and implement a policy to review vendors for suspension and debarment Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding: The District will review and modify their policies and procedures that are followed when entering into procurement transactions and ensure that it maintains adequate documentation. Name of the contact person responsible for corrective action: Jeffrey Rykal, District Superintendent. Planned completion date for corrective action plan: June 30, 2026.
View Audit 380906
Finding 1168787 (2025-001)
Material Weakness 2025
Town of Waterford, Connecticut
CT
Reporting Material Weakness
Description of Finding Material Weakness in Internal Control over Compliance - Reporting Statement of Concurrence or Nonconcurrence Please note that Town of Waterford Management concurs with this finding. Corrective Action After contacting the US Treasury Department regarding the error in reporting ...
Description of Finding Material Weakness in Internal Control over Compliance - Reporting Statement of Concurrence or Nonconcurrence Please note that Town of Waterford Management concurs with this finding. Corrective Action After contacting the US Treasury Department regarding the error in reporting ARPA obligations/encumbrances versus an expenditure, I was advised to correct when submitting my April 2026 expenditure report. As advised, the upcoming report will correct the reporting of obligations and expenditures.
View Audit 380902
Finding 1168775 (2025-001)
Material Weakness 2025
Job Training & Employment Corporation
MA
Matching / Level of Effort / Earmarking
Recommendation: We recommend that management develop a plan to entice the youth workers to join the program so that they can meet the program compliance requirement. Management Response: Management agrees with the finding. See management’s attached corrective action plan.
Recommendation: We recommend that management develop a plan to entice the youth workers to join the program so that they can meet the program compliance requirement. Management Response: Management agrees with the finding. See management’s attached corrective action plan.
View Audit 380896
Finding 1168774 (2025-001)
Material Weakness 2025
Husson University
ME
Procurement, Suspension & Debarment
Finding 2025-001: Federal Exclusions Checks for Vendors and Employees Issue Identified: While testing, it was determined that Husson did not have a formal process when entering arrangements with external parties to check they are not suspended or debarred on the SAM exclusions list. Corrective Actio...
Finding 2025-001: Federal Exclusions Checks for Vendors and Employees Issue Identified: While testing, it was determined that Husson did not have a formal process when entering arrangements with external parties to check they are not suspended or debarred on the SAM exclusions list. Corrective Action: Creation and Implementation of Exclusion Verification Log  A centralized exclusion verification log has been developed and implemented to document exclusion checks for all vendors and employees paid with federal funds. Integration into Procurement Process  The procurement process has been updated to require an exclusion verification step whenever a vendor is identified for payment using federal funds.  During the purchase requisition and payment request stages, the system will automatically flag vendors for exclusion review when federal funds are selected as the payment source.  Documentation of each completed exclusion check will be: o Retained in the compliance folder; and recorded in the exclusion verification log. Integration into Human Resource Hiring Process  The Human Resources Department will verify that all employees hired and paid under federal grants are checked against the federal exclusion lists prior to onboarding.  Documentation of the exclusion check will be: o Maintained in the employee’s personnel file; and included in the Exclusion Verification Log. Responsible Departments: Business office (Finance & Human Resources) Completion Date: July 2025
View Audit 380893
Finding 1168765 (2025-001)
Material Weakness 2025
Sewerage Commission - Oroville Region
CA
Significant Deficiency Internal Control / Segregation of Duties
Planned Corrective Action: SC-OR Management will implement enhanced procedures requiring all journal entries to be reviewed by an individual with the appropriate skills, knowledge, and experience. The review will include verification of supporting documentation, confirmation of accurate account codi...
Planned Corrective Action: SC-OR Management will implement enhanced procedures requiring all journal entries to be reviewed by an individual with the appropriate skills, knowledge, and experience. The review will include verification of supporting documentation, confirmation of accurate account coding, and an assessment of the impact on the financial statements. Additionally, the SC-OR's outsourced accounting firm, CliftonLarsonAllen LLP, will be involved with the review and ongoing monitoring. Name(s) of Contact Person(s) Responsible for Corrective Action: SC-OR's outsourced accounting team from CliftonLarsonAllen LLP will collaborate with SC-OR's Administrative Assistant, Christina Neads, for ensuring the corrective action plan is implemented and maintained. Oversight will be provided by the General Manager, Glen Sturdevant. Anticipated Completion Date: Effective immediately, the new review and approval procedures are in place and will be fully operational by January 31, 2026.
View Audit 380870
Finding 1168764 (2025-005)
Material Weakness 2025
City of Pacific
MO
Procurement, Suspension & Debarment Significant Deficiency Matching / Level of Effort / Earmarking § 200.303
Highway Planning and Construction - Assistance Listing No. 20.205 Recommendation: We recommend that the City evaluate its procedures and implement an additional control to ensure verifications checks are occurring prior to entering into contracts with a vendor. Explanation of disagreement with audit...
Highway Planning and Construction - Assistance Listing No. 20.205 Recommendation: We recommend that the City evaluate its procedures and implement an additional control to ensure verifications checks are occurring prior to entering into contracts with a vendor. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: With the recent filling of open positions and the execution of contracts with engineering firms, additional controls have been implemented to strengthen project review processes. Specifically, the hiring of a City Administrator and an Economic Development Director will enhance controls over new established process. Name(s) of the contact person(s) responsible for corrective action: Kim Barfield Planned completion date for corrective action plan: 12/29/25
View Audit 380864
Finding 1168763 (2025-002)
Material Weakness 2025
Center for Housing and Health
IL
Eligibility
Finding: We noted through audit procedures that one out of forty selections did not include documentation to satisfy certain eligibility criteria. Further, twelve of out forty selections related to clients with no-income, which included self-verification by the client of no income along with other s...
Finding: We noted through audit procedures that one out of forty selections did not include documentation to satisfy certain eligibility criteria. Further, twelve of out forty selections related to clients with no-income, which included self-verification by the client of no income along with other supplemental documentation to satisfy certain eligibility criteria, however there was no Zero-Income Affidavit. Corrective Action Taken or Planned: The supportive housing policies and procedures manual will be updated to reflect the requirements of 24 CFR Part 574, Subparts B to F. Further, the organization will fully implement no-income affidavits to be used anytime a client self-reports no income. Anticipated Date of Completion: December 31, 2025 Name of Contact Person: Beth Frantz, Chief Finance Officer
View Audit 380849
Finding 1168754 (2025-001)
Material Weakness 2025
Center for Housing and Health
IL
HUD Housing Programs
Finding: We noted through audit procedures that one out of forty selections did not include support that the Organization's housing quality survey was completed or other supplemental documentation to satisfy the requirement. Corrective Action Taken or Planned: Management is putting safeguards in pla...
Finding: We noted through audit procedures that one out of forty selections did not include support that the Organization's housing quality survey was completed or other supplemental documentation to satisfy the requirement. Corrective Action Taken or Planned: Management is putting safeguards in place to ensure all documentation, including the housing quality survey, is maintained related to inspection of rental units prior to authorizing lease execution and move_x0002_in. These safeguards include internal program audits of a sample of files on a quarterly basis. Anticipated Date of Completion: December 31, 2025 Name of Contact Person: Beth Frantz, Chief Finance Officer
View Audit 380849
Finding 1168745 (2025-001)
Material Weakness 2025
City of Lafayette
OR
Subrecipient Monitoring Procurement, Suspension & Debarment § 200.317 § 200.318 § 200.321 § 200.326 § 200.327
Audit Finding 2025-001 - Procurement and Suspension and Debarment Corrective Action Plan The City will revise its procurement policy and procedures to address all relevant requirements under Uniform Guidance, specifically: . Incorporate written standards of conduct covering conflicts of interest for...
Audit Finding 2025-001 - Procurement and Suspension and Debarment Corrective Action Plan The City will revise its procurement policy and procedures to address all relevant requirements under Uniform Guidance, specifically: . Incorporate written standards of conduct covering conflicts of interest for employees involved in procurement, in accordance with 2 CFR 200.318(c)(1). . Include written policies and procedures requiring affirmative steps to solicit and consider participation by small, minority, women-owned, veteran-owned, and labor surplus area businesses, as specified in 2 CFR 200.321(b). . Add explicit provisions to require sufficient and detailed recordkeeping for all procurement transactions funded with federal awards, addressing the requirements of 2 CFR 200.318(i). Persons responsible for corrective action Jamie Rhodes, Administrative Services Manager Branden Dross, City Administrator Corrective action completion date June 30, 2026
View Audit 380844
Finding 1168744 (2025-002)
Material Weakness 2025
VILLAGE OF ST. ANNE
IL
Reporting Matching / Level of Effort / Earmarking § 200.512
The Village has taken steps to ensure that the Village’s Single audit for the year ended April 30, 2025 is filed with the Federal Audit Clearing House in a timely manner. The Village will continue to perform these procedures as part of its annual financial statement preparation process in future yea...
The Village has taken steps to ensure that the Village’s Single audit for the year ended April 30, 2025 is filed with the Federal Audit Clearing House in a timely manner. The Village will continue to perform these procedures as part of its annual financial statement preparation process in future years.
View Audit 380835
Finding 1168743 (2025-003)
Material Weakness 2025
Paris Junior College
TX
Student Financial Aid Reporting Internal Control / Segregation of Duties
Paris Junior College management will ensure that a standardized procedure including internal controls is established and implemented to ensure the R2T4 process is timely and accurate.
Paris Junior College management will ensure that a standardized procedure including internal controls is established and implemented to ensure the R2T4 process is timely and accurate.
View Audit 380833
Finding 1168739 (2025-001)
Material Weakness 2025
Stepstone Academy
OH
Special Tests & Provisions Subrecipient Monitoring Significant Deficiency
Finding Number: 2025-001: ARP Education Stabilization Fund – Wage Rate Requirements Planned Corrective Action: Summary of corrective action to be taken Anticipated Completion Date: December 31, 2025 Responsible Contact Person: Dave Massa, Treasurer As recommended, the School will perform existing co...
Finding Number: 2025-001: ARP Education Stabilization Fund – Wage Rate Requirements Planned Corrective Action: Summary of corrective action to be taken Anticipated Completion Date: December 31, 2025 Responsible Contact Person: Dave Massa, Treasurer As recommended, the School will perform existing controls and establish new controls to ensure that contractors and subcontractors are in compliance with all labor standards by conducting on-site inspections and collecting the required certified payroll documentation in a timely manner. Specifically, the School will add an Affidavit of Compliance Form to the contracts that will be required to be submitted by the grantee before closing. A project will not be considered closed until the School has received an executed copy of the form. Upon notification of construction commencement, the School will immediately begin monitoring for Wage Rate Requirements in the form of both on-site inspections and review and approval of certified payroll reports.
View Audit 380817
Finding 1168738 (2025-001)
Material Weakness 2025
Town of Waynesville Housing Authority
NC
HUD Housing Programs Eligibility
Finding # 2025-001- Finding Description: As a condition of admission or continued occupancy, require the tenant and other family members to provide necessary information, documentation, and releases for the Authority to verify income eligibility (24 CFR sections 5. 2301 5. 6091 982.516) Corrective A...
Finding # 2025-001- Finding Description: As a condition of admission or continued occupancy, require the tenant and other family members to provide necessary information, documentation, and releases for the Authority to verify income eligibility (24 CFR sections 5. 2301 5. 6091 982.516) Corrective Action Plan: WHA prioritized and immediately completed all annual recertifications that were overdue, implemented standard operating procedures to initiate annual reexaminations 120 days before the tenant's anniversary date, ensured all relevant staff are properly trained on HUD requirements, and established a monitoring system to track the status of all upcoming annual recertifications. Anticipated Completion Date: Completed Contact Person: Name, Title: Belinda Kahl, Executive Director Address: 48 Chestnut Park Drive, Waynesville NC 28786 Phone#: 828-456-6377 Contact Person Signature: ~d-{
View Audit 380802
Finding 1168735 (2025-001)
Material Weakness 2025
Mount Markham Central School District
NY
Allowable Costs / Cost Principles Reporting Significant Deficiency § 200.430
CORRECTIVE ACTION PLAN Finding 2025-001 – Allowable Costs The District concurs with the finding 2025-001. Corrective Action: The District will implement the following corrective actions to be completed by September 30, 2025: 1.The District will develop and implement new written policies and procedur...
CORRECTIVE ACTION PLAN Finding 2025-001 – Allowable Costs The District concurs with the finding 2025-001. Corrective Action: The District will implement the following corrective actions to be completed by September 30, 2025: 1.The District will develop and implement new written policies and procedures for time and effort reporting. 2.All grant-funded employees will receive training on the new procedures. 3.The District will implement a new system to track and certify employee time. Contact Person: Lou D’Ambro, School Business Administrator (315) 822-2826 ldambro@mmcsd.org
View Audit 380783
Finding 1168733 (2025-002)
Material Weakness 2025
Mississippi Home Corporation
MS
Internal Control / Segregation of Duties Subrecipient Monitoring Reporting
2025 –002 Reporting Program: Homeowner Assistance Fund Assistance Listing Number 21.026 Name of Contact Person: Lisa Coleman, Senior Vice President of Federal Grants Corrective Action: Management will implement procedures to ensure the timely and accurate submission of Homeowner Assistance Fund (HAF...
2025 –002 Reporting Program: Homeowner Assistance Fund Assistance Listing Number 21.026 Name of Contact Person: Lisa Coleman, Senior Vice President of Federal Grants Corrective Action: Management will implement procedures to ensure the timely and accurate submission of Homeowner Assistance Fund (HAF) Quarterly and Annual Performance Reports. Reporting deadlines are tracked on the Corporation’s federal reporting and compliance calendar, with oversight by the AVP of Grants Compliance and Reporting, who actively monitors reporting progress and coordinates reconciliation of financial data between the HAF Program Manager and Accounting. The AVP of Grants Compliance and Reporting reviews each completed report for accuracy and completeness, signs and dates the report, and submits it to the SVP of Federal Grants for final review and approval. The HAF Program Manager provides confirmation of successful submission through the U.S. Treasury portal. These procedures will be incorporated into the HAF Program Manual. Anticipated Completion Date: March 31, 2026
View Audit 380781
Finding 1168732 (2025-006)
Material Weakness 2025
Vienna Public School District #55
IL
Finding Type: Material Weakness (84.010). Name of Contact Person: Greg Frehner, Superintendent. Recommendation: We recommend the Superintendent approve all timesheets and the approval is documented and maintained. Corrective Action: The Superintendent will begin to document his approval on all times...
Finding Type: Material Weakness (84.010). Name of Contact Person: Greg Frehner, Superintendent. Recommendation: We recommend the Superintendent approve all timesheets and the approval is documented and maintained. Corrective Action: The Superintendent will begin to document his approval on all timesheets. Proposed Completion Date: Immediately.
View Audit 380780
Finding 1168731 (2025-005)
Material Weakness 2025
Vienna Public School District #55
IL
Reporting
Finding Type: Non-Compliance (84.010). Name of Contact Person: Greg Frehner, Superintendent. Recommendation: We recommend the District complete the required semi-annual certifications or time and effort logs for each employee who has time allocated to a grant. Corrective Action: The District will be...
Finding Type: Non-Compliance (84.010). Name of Contact Person: Greg Frehner, Superintendent. Recommendation: We recommend the District complete the required semi-annual certifications or time and effort logs for each employee who has time allocated to a grant. Corrective Action: The District will begin completing the necessary semi-annual certifications or time and effort distribution records. Proposed Completion Date: Immediately.
View Audit 380780
Finding 1168728 (2025-004)
Material Weakness 2025
Vienna Public School District #55
IL
Finding Type: Material Weakness (10.553 and 10.555). Name of Contact Person: Greg Frehner, Superintendent. Recommendation: We recommend the District monitor the profit made by the food service program. All expenditures used to operate the food service program should be charged to the program. In add...
Finding Type: Material Weakness (10.553 and 10.555). Name of Contact Person: Greg Frehner, Superintendent. Recommendation: We recommend the District monitor the profit made by the food service program. All expenditures used to operate the food service program should be charged to the program. In addition, the District needs to adopt a plan to spend the accumulated cash reserves. Corrective Action: The District will continue to allocate indirect costs to eliminate the surplus. Proposed Completion Date: Immediately.
View Audit 380780
Finding 1168717 (2025-004)
Material Weakness 2025
City of Humboldt
IA
Special Tests & Provisions
The City will establish a policy for the use of airport revenue.
The City will establish a policy for the use of airport revenue.
View Audit 380755
Finding 1168716 (2025-001)
Material Weakness 2025
City of Raleigh
NC
Reporting Significant Deficiency Matching / Level of Effort / Earmarking
Finding 2025-001, Significant Deficiency – Reporting - ERA Corrective Action Plan: Goal: To ensure required reporting to grantors has a defined review process including a preparer, reviewer and an approver to validate accuracy and compliance with data and information submitted to maintain compliance...
Finding 2025-001, Significant Deficiency – Reporting - ERA Corrective Action Plan: Goal: To ensure required reporting to grantors has a defined review process including a preparer, reviewer and an approver to validate accuracy and compliance with data and information submitted to maintain compliance with federal requirements. Plan: Staff is finalizing a formal written review policy which includes compliance components such as timely draft circulation, an independent review, checklists and documented approvals. Once the policy is finalized, training will be provided to staff on the new requirements to ensure consistent application across all grantor reporting cycles. Responsible Party: Housing and Community Development Timeframe: All elements of the Corrective Action Plan will be implemented by March 31, 2026.
View Audit 380751
Finding 1168714 (2025-001)
Material Weakness 2025
Montreat College
NC
Student Financial Aid
2025-001 - Student Financial Aid Cluster - (a) Federal Supplemental Educational Opportunity Grant (b) Federal Work Study Grant (c) Federal Pell Grant Program (d) Federal Direct Loan Program, Assistance Listing No. (a) 84.007 (b) 84.033 (c) 84.063 (d) 84.268 - Year Ended June 30, 2025 Condition Found...
2025-001 - Student Financial Aid Cluster - (a) Federal Supplemental Educational Opportunity Grant (b) Federal Work Study Grant (c) Federal Pell Grant Program (d) Federal Direct Loan Program, Assistance Listing No. (a) 84.007 (b) 84.033 (c) 84.063 (d) 84.268 - Year Ended June 30, 2025 Condition Found 4 of the 40 student files (10%) we examined, we noted the students were not properly awarded Direct loans. We consider this condition to be a significant deficiency relating to the Eligibility compliance requirement and is a repeat finding shown in Section IV of this report as prior year finding 2024-004. Statistical sampling was not used in making sample selections. Corrective Action Plan To address this finding, the Student Financial Services (SFS) team has implemented a Quality Assurance process designed to reconcile discrepancies between institutional and federal records: • Quality Assurance selection sets have been created to reconcile student grade level in Jenzabar with the grade level on the ISIR. • These QA queries will be run at multiple control points: o Prior to awarding Direct Loans o Prior to disbursement o At strategic intervals during the term to catch any subsequent changes • Identified discrepancies will be reviewed and corrected before aid is disbursed to ensure compliance with federal eligibility requirements. Responsible Person for Corrective Action Plan Deb Beck Implementation Date of Corrective Action Plan 10/1/2025
View Audit 380724
Finding 1168713 (2025-002)
Material Weakness 2025
Montreat College
NC
Student Financial Aid
2025-002 - Student Financial Aid Cluster - (a) Federal Supplemental Educational Opportunity Grant (b) Federal Work Study Grant (c) Federal Pell Grant Program (d) Federal Direct Loan Program, Assistance Listing No. (a) 84.007 (b) 84.033 (c) 84.063 (d) 84.268 - Year Ended June 30, 2025 Condition Found...
2025-002 - Student Financial Aid Cluster - (a) Federal Supplemental Educational Opportunity Grant (b) Federal Work Study Grant (c) Federal Pell Grant Program (d) Federal Direct Loan Program, Assistance Listing No. (a) 84.007 (b) 84.033 (c) 84.063 (d) 84.268 - Year Ended June 30, 2025 Condition Found The Organization did not accurately complete refund calculations for 2 out of 9 students (22.2%) tested that both required post-withdrawal disbursements. For one of these students, the College did not notify the student of the post-withdrawal disbursement of Federal Direct Loans before it was applied to the student’s account. We consider this finding to be a significant deficiency in relation to the Special Tests and Provisions compliance requirement and is a repeat finding shown in Section IV of this report as prior year finding 2024-007. Corrective Action Plan To ensure accuracy and compliance going forward, the Student Financial Services (SFS) team will implement the following corrective actions: • Establish a double-layer review process for all post-withdrawal disbursements. • Each PWD calculation and notification will undergo an initial entry review by the staff member completing the R2T4 and a secondary accuracy check by a separate staff member prior to submission and disbursement. • This layered review is intended to catch and correct data entry errors prior to finalization. Responsible Person for Corrective Action Plan Deb Beck Implementation Date of Corrective Action Plan 10/1/2025
View Audit 380724
Finding 1168711 (2025-003)
Material Weakness 2025
Montreat College
NC
Student Financial Aid Reporting
2025-003 - Student Financial Aid Cluster - (a) Federal Supplemental Educational Opportunity Grant (b) Federal Work Study Grant (c) Federal Pell Grant Program (d) Federal Direct Loan Program, Assistance Listing No. (a) 84.007 (b) 84.033 (c) 84.063 (d) 84.268 - Year Ended June 30, 2025 Condition Found...
2025-003 - Student Financial Aid Cluster - (a) Federal Supplemental Educational Opportunity Grant (b) Federal Work Study Grant (c) Federal Pell Grant Program (d) Federal Direct Loan Program, Assistance Listing No. (a) 84.007 (b) 84.033 (c) 84.063 (d) 84.268 - Year Ended June 30, 2025 Condition Found In our testing of student files, three out of 40 students (7.5%) had enrollment statuses not timely or accurately reported to NSLDS. We consider this finding to be an instance of noncompliance in relation to the Special Tests and Provisions compliance requirement and is a repeat finding shown in Section IV of this report as prior year finding 2024-008. Corrective Action Plan To address these deficiencies and ensure timely and accurate reporting going forward, the Registrar’s Office has implemented a comprehensive set of actions: • System & Process Review: In early October 2025, a review was conducted of the October NSLDS reporting file due to a Jenzabar bug. That process identified both procedural and software issues impacting data accuracy. • Staff Training: On October 9, 2025, targeted training was provided to the Registrar’s team on the Jenzabar support ticket recommendations and process findings, strengthening staff understanding of reporting requirements and workflows. • Jenzabar Collaboration: The College is actively working with Jenzabar support through the June and September tickets to resolve data discrepancies and implement best practices for future reporting cycles. • Internal Reporting Development: Montreat will create internal reports to identify discrepancies between the “NSC Detail” table and student term tables, enabling proactive error correction before NSLDS submission. • Ongoing Monitoring: This will remain an ongoing process improvement initiative as the team continues to refine validation checks, strengthen internal controls, and leverage Jenzabar system updates to improve accuracy and timeliness. Responsible Person for Corrective Action Plan Kandi Molder Implementation Date of Corrective Action Plan 1/31/2026
View Audit 380724
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