Corrective Action Plans

Finding 25788 (2022-001)

Material Weakness 2022

CA

HUD Housing Programs Cash Management Material Weakness

Reporting views of responsible officials and planned corrective actions Management will ensure that security deposits are tracked so they can be recorded accordingly when there is a move in and/or move out. Management is also in the process of opening a new account for this HUD entity. Moving forwar...

Reporting views of responsible officials and planned corrective actions Management will ensure that security deposits are tracked so they can be recorded accordingly when there is a move in and/or move out. Management is also in the process of opening a new account for this HUD entity. Moving forward management will put in place controls to ensure that the calculation is done at the end of the fiscal year.

View Audit 22807

Finding 25787 (2022-003)

None 2022

Dennis-Yarmouth Regional School District

MA

Other Matters: Finding No. 2022-003 2022-003 Completion and filing of the Single Audit in accordance with OMB guidelines. Auditor?s recommendation: We recommend the District work to meet the required filing deadline. Action Taken: The District will continue to work to meet required filing dea...

Other Matters: Finding No. 2022-003 2022-003 Completion and filing of the Single Audit in accordance with OMB guidelines. Auditor?s recommendation: We recommend the District work to meet the required filing deadline. Action Taken: The District will continue to work to meet required filing deadlines for audit in the future.

View Audit 21843

Finding 25786 (2022-002)

Material Weakness 2022

Dennis-Yarmouth Regional School District

MA

Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring

Finding No. 2022-002 Program: U.S. DEPARTMENT OF EDUCATION Passed through the Commonwealth of Massachusetts?Department of Elementary and Secondary Education Material Weakness 2022-002: Special Education Cluster ? SPED Grants to States, IDEA, Part B (Assistance Listing #84.027) Pass-through program ...

Finding No. 2022-002 Program: U.S. DEPARTMENT OF EDUCATION Passed through the Commonwealth of Massachusetts?Department of Elementary and Secondary Education Material Weakness 2022-002: Special Education Cluster ? SPED Grants to States, IDEA, Part B (Assistance Listing #84.027) Pass-through program number: 0240-577419-2022-0645; Fiscal year ending June 30, 2022 Auditor?s Recommendation: The District should review currently established policies and procedures for maintenance of time and effort certifications as established within adopted grants manual. Personnel should review established policies and procedures on a routine basis to ensure the District?s compliance with all aspects of the District?s established policies and procedures as well as individual requirements pursuant to OMB. Established policies and procedures should be reviewed on an annual basis to ensure continued compliance with ever changing federal compliance and other financial reporting requirements. Action Taken: As indicated by the auditor, the budgeting for the 240 SPED allocation grant in fiscal year 2023 has been changed to exclude personnel costs (salaries & wages) subject to the ?time & effort? certifications. Therefore, ?time & effort? requirements will no longer be associated with this program. District personnel will continue to review established grants policies and procedures manual with current federal awards administration.

View Audit 21843 Questioned Costs: $1

Finding 25781 (2022-002)

Material Weakness 2022

Beacon, Inc.

IN

Internal Control / Segregation of Duties

Beacon, Inc. utilizes QuickBooks as its accounting system. This system has significant advantages, including cost and ease of use; it also has certain weaknesses, including the possibility that records could be altered without timely detection by management. Summary Beacon, Inc. selected this accoun...

Beacon, Inc. utilizes QuickBooks as its accounting system. This system has significant advantages, including cost and ease of use; it also has certain weaknesses, including the possibility that records could be altered without timely detection by management. Summary Beacon, Inc. selected this accounting package because of its reasonable cost and ease of use. An effective system of internal control includes permanency in accounting records that precludes the possibility of changes to previously recorded transactions except where approved and subject to oversight. Organization Response Management concurs with the reported finding. Beacon, Inc. utilizes QuickBooks as its accounting system because of its ease of use and its capability to fulfill the needs of the organization. A more robust system is cost-prohibitive for a small organization. In order to ensure that management is made aware of any unauthorized changes in a timely manner, Beacon, Inc. has implemented procedures within its monthly reconciliation and closing process to review cumulative financial balances and audit trail reports for any changes made to previously reported totals. Beacon, Inc. will also close each accounting year within QuickBooks after the annual audit so that changes to prior year audited financial information are unable to be made without management approval. Individual responsible at Beacon, Inc.: Executive Director Target Date: July 1, 2023

View Audit 20014

Finding 25780 (2022-001)

Material Weakness 2022

Beacon, Inc.

IN

Reporting Internal Control / Segregation of Duties

Several areas of Beacon, Inc.?s operations require significant accounting time, effort or expertise that Beacon, Inc. has not committed. The same or greater level of capability would be needed to prepare the financial statements. Summary Adequate efforts have not been devoted to Beacon, Inc.?s accou...

Several areas of Beacon, Inc.?s operations require significant accounting time, effort or expertise that Beacon, Inc. has not committed. The same or greater level of capability would be needed to prepare the financial statements. Summary Adequate efforts have not been devoted to Beacon, Inc.?s accounting processes because management believes that the cost of doing so outweighs the benefits and because these matters can be effectively determined in conjunction with the annual independent audit and other year-end analysis. A complete system of internal control includes the ability to properly recognize all accounting matters on a routine basis. It also includes the ability to prepare a materially complete and correct set of financial statements, including all required disclosure items typically found in the footnotes of the audited financial statements. Organization Response Management concurs with the reported finding. The current economics of the organization do not allow for us to correct this weakness. We believe our current accounting capacity is sufficient for routine day to day needs. We will continue to seek outside guidance through our annual independent audit to correct minor errors that sometimes occur or to perform other accounting needs. Individual responsible at Beacon, Inc.: Executive Director Target Date: May 1, 2023

View Audit 20014

Finding 25779 (2022-003)

Significant Deficiency 2022

Marion County

IA

Procurement, Suspension & Debarment Allowable Costs / Cost Principles

2022-003 Procurement Policy We will adopt a revised procurement policy that includes procedures to comply with the requirements outlined by Part 200.320 of the Uniform Guidance. We completed the adop...

2022-003 Procurement Policy We will adopt a revised procurement policy that includes procedures to comply with the requirements outlined by Part 200.320 of the Uniform Guidance. We completed the adoption 0f the compliant policy in February 2023.

View Audit 21545

Finding 25777 (2022-003)

Significant Deficiency 2022

Ionia County

MI

Procurement, Suspension & Debarment

2022-003 ? Procurement, Suspension and Debarment Auditor Description of Condition and Effect. The County did not verify that any of their vendors over $25,000 were not suspended or debarred from doing business with the County. As a result of this condition, the County w...

2022-003 ? Procurement, Suspension and Debarment Auditor Description of Condition and Effect. The County did not verify that any of their vendors over $25,000 were not suspended or debarred from doing business with the County. As a result of this condition, the County was exposed to the risk that disbursements of federal awards would be made to vendors suspended or debarred by the federal government. Auditor Recommendation. We recommend that the County verify that any of their vendors over $25,000 spent with federal funds were not suspended or debarred. Corrective Action. The County will review vendors over $25,000 spent with federal funds to ensure that they are not suspended or debarred. Responsible Person. Timothy Dame Finance Officer Anticipated Completion Date. December 31, 2023

View Audit 28432

Finding 25775 (2022-001)

Significant Deficiency 2022

Prevail, Inc. of Hamilton County

IN

Procurement, Suspension & Debarment Subrecipient Monitoring § 200.317 § 200.318 § 200.327

CORRECTIVE ACTION PLAN Finding No. 2022-001 Procurement Federal Program: Crime Victim Assistance Assistance Listing Number: 16.575 In response to the Single Audit Finding referenced in the 2022 independent audit conducted by Donavon CPAs, Prevail will institute the following action steps to remedy...

CORRECTIVE ACTION PLAN Finding No. 2022-001 Procurement Federal Program: Crime Victim Assistance Assistance Listing Number: 16.575 In response to the Single Audit Finding referenced in the 2022 independent audit conducted by Donavon CPAs, Prevail will institute the following action steps to remedy the finding: ? The Interim Executive Director of Prevail, working in collaboration with Prevail?s Director of Operations, will generate a first draft of a Procurement Policy for board input and review. ? The draft will be reviewed by the Prevail Finance Committee on April 25, 2023, for input and suggestions. The Interim Executive Director will make edits in response to recommendations by the Finance Committee. ? The Procurement Plan will then be presented for board approval at the Prevail Board of Directors meeting scheduled for May 10, 2023. ? After approval, it will be the responsibility of the Director of Operations, under the oversight of the Interim Executive Director, to implement and maintain compliance with the plan. When a new Executive Director is hired, plan maintenance and compliance will become the responsibility of this role. ? On an annual basis, the Finance Committee will review the Procurement Plan to ensure Prevail maintains compliance.

View Audit 27508

Finding 25727 (2022-001)

Significant Deficiency 2022

Glendale School District #77

OR

Special Tests & Provisions Subrecipient Monitoring Significant Deficiency

Corrective Action Plan December 20, 2022 Cognizant or Oversight Agency for Audit: Douglas County School District No.77 respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: KDP Certified Public Accountants,...

Corrective Action Plan December 20, 2022 Cognizant or Oversight Agency for Audit: Douglas County School District No.77 respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: KDP Certified Public Accountants, LLP 841 O?Hare Parkway, Ste. 200 Medford, OR 97504 Audit period: July 1, 2021 to June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are listed below, including the adopted plan of action and timeframe for each: Federal Award Finding U.S. Department of Education Education Stabilization Fund - Assistance Listing No. 84.425 Significant Deficiency 2022-001 Special Tests and Provisions Statement of Condition: The District was not in compliance with the Uniform Guidance as it was noted that management of the District was not collecting certified payroll reports for construction projects charged to the Education Stabilization Fund. Recommendation: We recommend the District review their internal controls to strengthen the processes and improve procedures. We recommend the District notify all contractors and subcontractors of required submission of certified payroll reports prior to the start of any contracted work spent with federal assistance funds exceeding $2,000. Plan of Action: Douglas County School District No. 77 will upon executing any contracts for construction projects charged to the Education Stabilization Fundwill require submission of certified payroll reports. Each contract will state within the contract that contractor and/or subcontractor will provide these reports with each invoice billing. Date of implementation: Effective immediately, any contracts executed after the date of this letter will include the additional language. If the U.S. Department of Education has any questions regarding this plan, please call Racheal Aiken at 541-440-4796. Sincerely yours, Racheal Aiken Assistant Business Director Douglas ESD

View Audit 25521

Finding 25726 (2022-002)

Significant Deficiency 2022

Alpha Tower

OH

HUD Housing Programs Eligibility

b. Finding 2022-002. Tenant Files Move-ins: 1. In one (1) instance out of seven (7) tenant files tested, Form HUD-50059 was not signed by the tenant. 2. In one (1) instance out of seven (7) tenant files tested, Form HUD-50059 was not signed by management. 3. In one (1) instance out of seven (7)...

b. Finding 2022-002. Tenant Files Move-ins: 1. In one (1) instance out of seven (7) tenant files tested, Form HUD-50059 was not signed by the tenant. 2. In one (1) instance out of seven (7) tenant files tested, Form HUD-50059 was not signed by management. 3. In one (1) instance out of seven (7) tenant files tested, the ?Notice and Consent for the Release of Information? (Form 9887), was not maintained in the tenant?s file. 4. In one (1) instance out of seven (7) tenant files tested, the ?Applicant?s/Tenant?s Consent for the Release of Information (Form 9887-A), was not maintained in the tenant?s file. Recertification: 1. In one (1) instance out of nineteen (19) tenant files tested, the Pension benefit per the Form HUD-50059 was $486 per month; however, the supporting documentation was for $493 per month. 2. In one (1) instance out of nineteen (19) tenant files tested, there was no supporting documentation, to support the Federal wage income of $9,360. 3. In five (5) instances out of nineteen (19) tenant files tested, the Lease Amendment form was not signed by management. 4. In one (1) instance out of nineteen (19) tenant files tested, the ?Initial Notice ? Section 202/8 or Section 202 PACs?, was not signed by the tenant. 5. In one (1) instance out of nineteen (19) tenant files tested, the ?Initial Notice ? Section 202/8 or Section 202 PACs?, did not have a witness signature. Move-out: 1. In one (1) instance out of four (4) tenant files tested, the security deposit was not refunded within the 30 day timeframe. (1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor?s recommendation that Alpha Tower process applicants and tenants, including recertification of tenants in accordance with guidelines established by the Department of Housing and Urban Development prior to the tenant occupying the unit. In addition, security deposits should be refunded with interest, within 30-day after the effective move-out date. (2) Actions Taken on the Finding. Corrected going forward.

View Audit 24192

Finding 25725 (2022-001)

Significant Deficiency 2022

Alpha Tower

OH

HUD Housing Programs

1. Current Findings on the Schedule of Finding and Recommendation a. Finding 2022-001. Bank Reconciliation The Operating bank account was not reconciled in a timely manner, for the month of December 31, 2022. The cash balance maintained in ...

1. Current Findings on the Schedule of Finding and Recommendation a. Finding 2022-001. Bank Reconciliation The Operating bank account was not reconciled in a timely manner, for the month of December 31, 2022. The cash balance maintained in the general ledger for the operating account, was overdrawn by $29,628 as of December 31, 2022. (1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor?s recommendation that the that bank reconciliation should be reconciled to the general ledger on a monthly basis and cash balance maintained in general ledger, should be monitored, prior to the issuance of checks. Performing these procedures will reduce the risk of an overdrawn or overstated bank balance, during the fiscal year. (2) Actions Taken on the Finding. Has been corrected.

View Audit 24192

Finding 25724 (2022-006)

Material Weakness 2022

Municipality of Guaynabo

PR

Equipment & Real Property Management

The unnoticed error was corrected through a Rectification Deed dated April 28, 2023 and appropriately notified to Property Registry of PR. Evidence such corrective action was submitted to the auditor. Implementation Date: Immediately. Responsible Individuals: Ms. Marisol Monserrate, Head Start Pr...

The unnoticed error was corrected through a Rectification Deed dated April 28, 2023 and appropriately notified to Property Registry of PR. Evidence such corrective action was submitted to the auditor. Implementation Date: Immediately. Responsible Individuals: Ms. Marisol Monserrate, Head Start Program Director

View Audit 21767

Finding 25723 (2022-005)

Material Weakness 2022

Municipality of Guaynabo

PR

2022-005 Allowable Costs/Cost Principles ? 14.871 ? Section 8 Housing Choice Vouchers Concur with the finding. To correct the situation immediately, the personnel in charge reconciled the account of the participant, made the adjustment, and require the return of the excess paid to the PHA. Evid...

2022-005 Allowable Costs/Cost Principles ? 14.871 ? Section 8 Housing Choice Vouchers Concur with the finding. To correct the situation immediately, the personnel in charge reconciled the account of the participant, made the adjustment, and require the return of the excess paid to the PHA. Evidence of such was provided to the auditor to demonstrate the action taken. To prevent that the situation from occurring in the future, a quality review process was established in charge of the Official Coordinator. This process will be documented and established as a SOP. Implementation Date: Immediately. Responsible Individuals: Ms. Ada Bones, Federal Affairs Office Director

View Audit 21767

Finding 25722 (2022-004)

Material Weakness 2022

Municipality of Guaynabo

PR

Reporting

As a result of changes in Municipality?s Federal Affairs Office management, supervision personnel were assigned to ensure that the report is filed on time. As part of this internal control, the deadline was scheduled with the personnel involved with the preparation of such report. In addition, the I...

As a result of changes in Municipality?s Federal Affairs Office management, supervision personnel were assigned to ensure that the report is filed on time. As part of this internal control, the deadline was scheduled with the personnel involved with the preparation of such report. In addition, the Internal Audit Office gives follow-up in compliance with this action. Implementation Date: Immediately. Responsible Individuals: Ms. Ada Bones, Federal Affairs Office Director

View Audit 21767

Finding 25721 (2022-003)

Material Weakness 2022

Municipality of Guaynabo

PR

HUD Housing Programs Reporting

2022-003 Reporting ? 14.871 ? Section 8 Housing Choice Vouchers Concur with the finding. As a result of changes in Municipality?s Federal Affairs Office management, supervision personnel were assigned to ensure that the reports are filed on time. As part of this internal control, the deadlines wer...

2022-003 Reporting ? 14.871 ? Section 8 Housing Choice Vouchers Concur with the finding. As a result of changes in Municipality?s Federal Affairs Office management, supervision personnel were assigned to ensure that the reports are filed on time. As part of this internal control, the deadlines were scheduled with the personnel involved with the preparation of such reports. Also, corrections were made to reports for some months as required by the HUD monitor, in order to reflect the correct numbers. In addition, the Internal Audit Office gives follow-up in and require evidence of the remittance in compliance with this action. Implementation Date: Immediately. Responsible Individuals: Ms. Ada Bones, Federal Affairs Office Director

View Audit 21767

Finding 25718 (2022-002)

Significant Deficiency 2022

Thompson-Woodlief Apartments, Inc.

KY

HUD Housing Programs Matching / Level of Effort / Earmarking

Statement of condition #2022-002: Comments on Finding and Recommendation: During the year ended March 31, 2022, one of the applicants selected for testing was admitted to the Property, but did not appear on the waiting list. The Agent should ensure that all applicants are properly documented on the ...

Statement of condition #2022-002: Comments on Finding and Recommendation: During the year ended March 31, 2022, one of the applicants selected for testing was admitted to the Property, but did not appear on the waiting list. The Agent should ensure that all applicants are properly documented on the waiting list and applicants are contacted and selected in chronological order. Action(s) Taken or Planned on the Finding: The Agent will review and update its procedures to ensure that all applicants are included on the waiting list and applicants are selected in chronological order.

View Audit 21742

Finding 25717 (2022-001)

Significant Deficiency 2022

Thompson-Woodlief Apartments, Inc.

KY

HUD Housing Programs Matching / Level of Effort / Earmarking

Statement of condition #2022-001: Comments on Finding and Recommendation: During the year ended March 31, 2022, 4 of the 24 cash disbursements selected for testing were not supported by approved invoices, bills, or other supporting documentation. The Agent should ensure that all cash disbursements a...

Statement of condition #2022-001: Comments on Finding and Recommendation: During the year ended March 31, 2022, 4 of the 24 cash disbursements selected for testing were not supported by approved invoices, bills, or other supporting documentation. The Agent should ensure that all cash disbursements are supported by approved invoices, bills, or other supporting documentation. Action(s) Taken or Planned on the Finding: The Agent will require all vendors to submit invoices or other support for work performed prior to making payments to vendors, and all documentation will be retained.

View Audit 21742

Finding 25716 (2022-001)

None 2022

Asi Freeport Senior Housing, Inc.

MN

Questioned Costs HUD Housing Programs

ASI - FREEPORT SENIOR HOUSING, INC. HUD PROJECT NO. 071-EE224 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI - Freeport Senior Housing, Inc. respectfully submits the following corrective acti...

ASI - FREEPORT SENIOR HOUSING, INC. HUD PROJECT NO. 071-EE224 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI - Freeport Senior Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 The Project overpaid management fees to the management company. Recommendation: The management company should repay the $3,454 to the Project. Action Taken: The Project agrees with the finding. The management company will repay the overpaid management fees as soon as possible. If the Department of Housing and Urban Development has questions regarding this plan, please call Les Russo at 847-424-5601.

View Audit 22586 Questioned Costs: $1

Finding 25715 (2022-003)

None 2022

City of Kenner, Louisiana

LA

Questioned Costs Allowable Costs / Cost Principles

For future disasters, the City will discuss with all vendors exactly what documentation will be required before work begins.

View Audit 22585 Questioned Costs: $1

Finding 25714 (2022-001)

None 2022

Town of Mansfield

MA

Reporting Internal Control / Segregation of Duties

CORRECTIVE ACTION PLAN Oversight Agency for Audit: U.S. Department of Elementary and Secondary Education The Town of Mansfield, Massachusetts respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Powers &...

CORRECTIVE ACTION PLAN Oversight Agency for Audit: U.S. Department of Elementary and Secondary Education The Town of Mansfield, Massachusetts respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Powers & Sullivan, LLC 100 Quannapowitt Parkway, Suite 101 Wakefield, MA 01880 Audit period: July 1, 2021 through June 30, 2022 The finding from the June 30, 2022, schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S. DEPARTMENT OF TREASURY COVID-19 Coronavirus State and Local Recovery Funds Federal Assistance Listing Number 21.027 2022-001 ? Reporting to the Federal Government Compliance Requirement: Reporting Type of Finding: Compliance and Internal Control over Compliance ? Other Matter Criteria or Specific Requirement: Grantees must comply with reporting requirements established by the U.S. Treasury that includes the total grant expenditures incurred for the reporting period. Since the Town is a Non-Entitlement Unit that received less than $10 million in funding, the Town was required to submit a project and expenditure report by April 30, 2022, and annually thereafter. Condition: Due to ?technical issues? with the Treasury?s Portal, the electronic report submitted to the U.S. Treasury on April 30, 2022 duplicated the total expenditures incurred for the period. Questioned Costs: None Reported. Context: The Town filed the required project and expenditure report in a timely manner, however while submitting the report the Treasury?s Portal began experiencing technical problems and became unresponsive. Unsure whether its report was accepted by the Treasury?s portal, the Town logged off the portal and then logged back on. This time, the Treasury?s portal successfully accepted the Town?s reported expenditures, and the report was accurate. Several months later the Town learned that its first submission (i.e., the submission session that needed to be rebooted/restarted by the Town due to the portal?s technical issues) was actually logged, as was the second submission (i.e., the submission that was made after the reboot/restart several moments later). Upon this discovery, the Town immediately contacted the Treasury Department and was instructed to correct it on the subsequent report, which will be submitted on April 30, 2023. Effect: The expenditures reported on the Town?s project and expenditure report did not match the accounting records due to the duplication of amounts. Cause: The Treasury Portal?s technical issues caused a duplication of amounts when submitting the required electronic files. Recommendation: Management should correct the report in the next reporting submission as instructed by the U.S. Department of the Treasury. Views of Responsible Officials and Planned Corrective Actions: Management made a good faith effort to correctly report its expenditures to the Treasury Department and cannot accept responsibility for the duplication of amounts caused by the Treasury?s own admitted technical issues with its portal. Management will rectify the issue with the next submission in accordance with U.S. Department of Treasury?s recommended guidance. If the Oversight Agency has questions regarding this plan, please call Matthew Violette, Town Accountant at 508-851-6435. Sincerely yours, Matthew Violette Town Accountant Town of Mansfield, Massachusetts

View Audit 20264

Finding 25704 (2022-001)

Material Weakness 2022

Puget Sound Educational Service District No. 121

WA

Subrecipient Monitoring Internal Control / Segregation of Duties Reporting

CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Puget Sound Educational Service District No. 121 September 1, 2021 through August 31, 2022 This schedule presents the corrective action planned by the District for findings reported in this report in accordance with Title 2 U.S. Cod...

CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Puget Sound Educational Service District No. 121 September 1, 2021 through August 31, 2022 This schedule presents the corrective action planned by the District for findings reported in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2022-001 Finding caption: The District?s internal controls were inadequate for ensuring compliance with federal reporting requirements for the Head Start Cluster. Name, address, and telephone of District contact person: Irina Minasova 800 Oakesdale Avenue S.W. Renton, WA 98057 (425) 917-7773 Corrective action the auditee plans to take in response to the finding: The District agrees with the finding presented by SAO that some Head Start subawards reported on FFATA Subaward Reporting System (FSRS) did not comply with the reporting requirements of the FSRS system. All awards were reported in FSRS and total contract amounts (contracts plus amendments) are accurately reflected in FSRS. The District failed to print reports reflecting the subaward activity each month and did not record amendments properly. The District took into consideration SAO?s recommendations and developed a Corrective Action Plan which will be implemented immediately. Early Learning program management will ensure that employees are adequately trained and adhere to FFATA/FSRS reporting requirements: ? Amendments will be submitted to FSRS per FSRS instructions instead of added to the original contract amount ? Reports will be printed monthly for all subawards and forwarded to the Business Office for retention ? EL Grants Accounting and Compliance Manager will participate in additional training and train additional EL fiscal staff on the process for backup, redundant process, and secondary review EL program leadership will ensure that remedial steps are made effective immediately and FFATA reporting is corrected for the audit year 2022-2023. Anticipated date to complete the corrective action: The District is committed to implementing the Corrective Action Plan effective immediately. FFATA reporting should be in compliance by August 31, 2023.

View Audit 22507

Finding 25662 (2022-002)

Significant Deficiency 2022

Search for Common Ground

DC

Reporting § 200.302 § 200.327 § 200.328 § 200.502 § 200.510

We agree with the finding, This was due to the modification of assistance listing number for two awards. We will strengthen our controls for review of all grant documents before issuing the SEFA report.

View Audit 26280

Finding 25659 (2022-004)

Significant Deficiency 2022

Search for Common Ground

DC

Procurement, Suspension & Debarment

We will work with Soliya management to adapt SFCG?s procurement policy or to develop their own policy for procurement that is compliant with Uniform Administrative Requirements.

View Audit 26280

Finding 25657 (2022-005)

Significant Deficiency 2022

Search for Common Ground

DC

Subrecipient Monitoring Reporting

We will make sure all FFATA reports are filed and these submissions are internally reviewed for completeness.

View Audit 26280

Finding 25656 (2022-003)

Significant Deficiency 2022

Search for Common Ground

DC

Questioned Costs Allowable Costs / Cost Principles Equipment & Real Property Management

This lapse was a result of delay in submission and approval of time charged by a consultant (operated outside of our automated time sheet controls). We will ensure the allocation is done after the actual time charge is made. We will monitor more closely and train the finance staff in our subsidiary ...

This lapse was a result of delay in submission and approval of time charged by a consultant (operated outside of our automated time sheet controls). We will ensure the allocation is done after the actual time charge is made. We will monitor more closely and train the finance staff in our subsidiary for charging depreciation to the projects.

View Audit 26280 Questioned Costs: $1

Corrective Action Plans

Filters