Finding reference number: #2022-001 Assistance listing title and number (Federal award identification number and year): Supportive Housing for Persons with Disabilities, CFDA No. 14.181 (Section 811 loan identification number 083-HD067-NP-WPD, year 2003). Auditor non-compliance code: Z-Other Finding resolution status: Unresolved Universe population size: 233 invoices Sample size information: 24 invoices Statistically valid sample: N/A Name of Federal agency: U.S. Department of Housing and Urban Development Pass-through entity: N/A Questioned costs: N/A Repeat finding: Yes Statement of condition #2022-001: During the year ended March 31, 2022, 4 of the 24 cash disbursements selected for testing were not supported by approved invoices, bills, or other supporting documentation. Criteria: In accordance with HUD Handbook 4370.2, Section 2-6, all disbursements from the project operating account must be supported by approved invoices, bills, or other supporting documentation. Effect or potential effect: The Property is not in compliance with the terms of the PRAC or HUD Handbook 4370.2. Due to inadequate record keeping procedures, the Agent may have paid incorrect amounts for operating expenses. Cause: The Agent did not maintain the required supporting documentation for all cash disbursements in accordance with HUD Handbook 4370.2 due to verbal or informal agreements with vendors. Recommendation: The Agent should ensure that all cash disbursements are supported by approved invoices, bills, or other supporting documentation. Completion date: March 31, 2023 Management's response: The Agent concurs with the recommendation. The Agent will require all vendors to submit invoices or other support for work performed prior to making payments to vendors, and all documentation will be retained.
Finding reference number: #2022-002 Assistance listing title and number (Federal award identification number and year): Supportive Housing for Persons with Disabilities, CFDA No. 14.181 (Section 811 loan identification number 083-HD067-NP-WPD, year 2003). Auditor non-compliance code: R-Section 8 Program Administration Finding resolution status: In process Universe population size: 12 months Sample size information: 2 months Statistically valid sample: N/A Name of Federal agency: U.S. Department of Housing and Urban Development Pass-through entity: N/A Questioned costs: N/A Repeat finding: Yes Statement of condition #2022-002: During the year ended March 31, 2022, one of the applicants selected for testing was admitted to the Property, but did not appear on the waiting list. Criteria: In accordance with the PRAC Contract and HUD Handbook 4350.3, Sections 4-15 and 4-16, the Agent must place applicants on the Property's waiting list and select applicants from the waiting list in chronological order in order to fill vacancies. Effect or potential effect: The Property is not in compliance with the terms of the PRAC Contract or HUD Handbook 4350.3. Due to inadequate record keeping procedures, the Agent may have selected applicants out of chronological order. Cause: The Agent was not properly maintaining the waiting list in accordance with HUD Handbook 4350.3. Recommendation: The Agent should ensure that all applicants are properly documented on the waiting list and applicants are contacted and selected in chronological order. Completion date: March 31, 2023 Management's response: The Agent concurs with the recommendation. The Agent will review and update its procedures to ensure that all applicants are included on the waiting list and applicants are selected in chronological order.
Finding reference number: #2022-001 Assistance listing title and number (Federal award identification number and year): Supportive Housing for Persons with Disabilities, CFDA No. 14.181 (Section 811 loan identification number 083-HD067-NP-WPD, year 2003). Auditor non-compliance code: Z-Other Finding resolution status: Unresolved Universe population size: 233 invoices Sample size information: 24 invoices Statistically valid sample: N/A Name of Federal agency: U.S. Department of Housing and Urban Development Pass-through entity: N/A Questioned costs: N/A Repeat finding: Yes Statement of condition #2022-001: During the year ended March 31, 2022, 4 of the 24 cash disbursements selected for testing were not supported by approved invoices, bills, or other supporting documentation. Criteria: In accordance with HUD Handbook 4370.2, Section 2-6, all disbursements from the project operating account must be supported by approved invoices, bills, or other supporting documentation. Effect or potential effect: The Property is not in compliance with the terms of the PRAC or HUD Handbook 4370.2. Due to inadequate record keeping procedures, the Agent may have paid incorrect amounts for operating expenses. Cause: The Agent did not maintain the required supporting documentation for all cash disbursements in accordance with HUD Handbook 4370.2 due to verbal or informal agreements with vendors. Recommendation: The Agent should ensure that all cash disbursements are supported by approved invoices, bills, or other supporting documentation. Completion date: March 31, 2023 Management's response: The Agent concurs with the recommendation. The Agent will require all vendors to submit invoices or other support for work performed prior to making payments to vendors, and all documentation will be retained.
Finding reference number: #2022-002 Assistance listing title and number (Federal award identification number and year): Supportive Housing for Persons with Disabilities, CFDA No. 14.181 (Section 811 loan identification number 083-HD067-NP-WPD, year 2003). Auditor non-compliance code: R-Section 8 Program Administration Finding resolution status: In process Universe population size: 12 months Sample size information: 2 months Statistically valid sample: N/A Name of Federal agency: U.S. Department of Housing and Urban Development Pass-through entity: N/A Questioned costs: N/A Repeat finding: Yes Statement of condition #2022-002: During the year ended March 31, 2022, one of the applicants selected for testing was admitted to the Property, but did not appear on the waiting list. Criteria: In accordance with the PRAC Contract and HUD Handbook 4350.3, Sections 4-15 and 4-16, the Agent must place applicants on the Property's waiting list and select applicants from the waiting list in chronological order in order to fill vacancies. Effect or potential effect: The Property is not in compliance with the terms of the PRAC Contract or HUD Handbook 4350.3. Due to inadequate record keeping procedures, the Agent may have selected applicants out of chronological order. Cause: The Agent was not properly maintaining the waiting list in accordance with HUD Handbook 4350.3. Recommendation: The Agent should ensure that all applicants are properly documented on the waiting list and applicants are contacted and selected in chronological order. Completion date: March 31, 2023 Management's response: The Agent concurs with the recommendation. The Agent will review and update its procedures to ensure that all applicants are included on the waiting list and applicants are selected in chronological order.
Finding reference number: #2022-001 Assistance listing title and number (Federal award identification number and year): Supportive Housing for Persons with Disabilities, CFDA No. 14.181 (Section 811 loan identification number 083-HD067-NP-WPD, year 2003). Auditor non-compliance code: Z-Other Finding resolution status: Unresolved Universe population size: 233 invoices Sample size information: 24 invoices Statistically valid sample: N/A Name of Federal agency: U.S. Department of Housing and Urban Development Pass-through entity: N/A Questioned costs: N/A Repeat finding: Yes Statement of condition #2022-001: During the year ended March 31, 2022, 4 of the 24 cash disbursements selected for testing were not supported by approved invoices, bills, or other supporting documentation. Criteria: In accordance with HUD Handbook 4370.2, Section 2-6, all disbursements from the project operating account must be supported by approved invoices, bills, or other supporting documentation. Effect or potential effect: The Property is not in compliance with the terms of the PRAC or HUD Handbook 4370.2. Due to inadequate record keeping procedures, the Agent may have paid incorrect amounts for operating expenses. Cause: The Agent did not maintain the required supporting documentation for all cash disbursements in accordance with HUD Handbook 4370.2 due to verbal or informal agreements with vendors. Recommendation: The Agent should ensure that all cash disbursements are supported by approved invoices, bills, or other supporting documentation. Completion date: March 31, 2023 Management's response: The Agent concurs with the recommendation. The Agent will require all vendors to submit invoices or other support for work performed prior to making payments to vendors, and all documentation will be retained.
Finding reference number: #2022-002 Assistance listing title and number (Federal award identification number and year): Supportive Housing for Persons with Disabilities, CFDA No. 14.181 (Section 811 loan identification number 083-HD067-NP-WPD, year 2003). Auditor non-compliance code: R-Section 8 Program Administration Finding resolution status: In process Universe population size: 12 months Sample size information: 2 months Statistically valid sample: N/A Name of Federal agency: U.S. Department of Housing and Urban Development Pass-through entity: N/A Questioned costs: N/A Repeat finding: Yes Statement of condition #2022-002: During the year ended March 31, 2022, one of the applicants selected for testing was admitted to the Property, but did not appear on the waiting list. Criteria: In accordance with the PRAC Contract and HUD Handbook 4350.3, Sections 4-15 and 4-16, the Agent must place applicants on the Property's waiting list and select applicants from the waiting list in chronological order in order to fill vacancies. Effect or potential effect: The Property is not in compliance with the terms of the PRAC Contract or HUD Handbook 4350.3. Due to inadequate record keeping procedures, the Agent may have selected applicants out of chronological order. Cause: The Agent was not properly maintaining the waiting list in accordance with HUD Handbook 4350.3. Recommendation: The Agent should ensure that all applicants are properly documented on the waiting list and applicants are contacted and selected in chronological order. Completion date: March 31, 2023 Management's response: The Agent concurs with the recommendation. The Agent will review and update its procedures to ensure that all applicants are included on the waiting list and applicants are selected in chronological order.
Finding reference number: #2022-001 Assistance listing title and number (Federal award identification number and year): Supportive Housing for Persons with Disabilities, CFDA No. 14.181 (Section 811 loan identification number 083-HD067-NP-WPD, year 2003). Auditor non-compliance code: Z-Other Finding resolution status: Unresolved Universe population size: 233 invoices Sample size information: 24 invoices Statistically valid sample: N/A Name of Federal agency: U.S. Department of Housing and Urban Development Pass-through entity: N/A Questioned costs: N/A Repeat finding: Yes Statement of condition #2022-001: During the year ended March 31, 2022, 4 of the 24 cash disbursements selected for testing were not supported by approved invoices, bills, or other supporting documentation. Criteria: In accordance with HUD Handbook 4370.2, Section 2-6, all disbursements from the project operating account must be supported by approved invoices, bills, or other supporting documentation. Effect or potential effect: The Property is not in compliance with the terms of the PRAC or HUD Handbook 4370.2. Due to inadequate record keeping procedures, the Agent may have paid incorrect amounts for operating expenses. Cause: The Agent did not maintain the required supporting documentation for all cash disbursements in accordance with HUD Handbook 4370.2 due to verbal or informal agreements with vendors. Recommendation: The Agent should ensure that all cash disbursements are supported by approved invoices, bills, or other supporting documentation. Completion date: March 31, 2023 Management's response: The Agent concurs with the recommendation. The Agent will require all vendors to submit invoices or other support for work performed prior to making payments to vendors, and all documentation will be retained.
Finding reference number: #2022-002 Assistance listing title and number (Federal award identification number and year): Supportive Housing for Persons with Disabilities, CFDA No. 14.181 (Section 811 loan identification number 083-HD067-NP-WPD, year 2003). Auditor non-compliance code: R-Section 8 Program Administration Finding resolution status: In process Universe population size: 12 months Sample size information: 2 months Statistically valid sample: N/A Name of Federal agency: U.S. Department of Housing and Urban Development Pass-through entity: N/A Questioned costs: N/A Repeat finding: Yes Statement of condition #2022-002: During the year ended March 31, 2022, one of the applicants selected for testing was admitted to the Property, but did not appear on the waiting list. Criteria: In accordance with the PRAC Contract and HUD Handbook 4350.3, Sections 4-15 and 4-16, the Agent must place applicants on the Property's waiting list and select applicants from the waiting list in chronological order in order to fill vacancies. Effect or potential effect: The Property is not in compliance with the terms of the PRAC Contract or HUD Handbook 4350.3. Due to inadequate record keeping procedures, the Agent may have selected applicants out of chronological order. Cause: The Agent was not properly maintaining the waiting list in accordance with HUD Handbook 4350.3. Recommendation: The Agent should ensure that all applicants are properly documented on the waiting list and applicants are contacted and selected in chronological order. Completion date: March 31, 2023 Management's response: The Agent concurs with the recommendation. The Agent will review and update its procedures to ensure that all applicants are included on the waiting list and applicants are selected in chronological order.