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Corrective Action Plans

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Roxbury Senior Housing, Inc. (bernhardt Meadow)
CT
HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The financial statements were submitted to HUD on June 20, 2022. Completion Date: June 20, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The financial statements were submitted to HUD on June 20, 2022. Completion Date: June 20, 2022
View Audit 52360
Middlebury Senior Housing Associates, Inc. - Woodside Heights
CT
HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The financial statements were submitted to HUD on June 16, 2022. Completion Date: June 16, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The financial statements were submitted to HUD on June 16, 2022. Completion Date: June 16, 2022
View Audit 51094
Harmony Community Development Corporation, Inc.
TX
Questioned Costs Allowable Costs / Cost Principles Eligibility
Lack of Documentation to Prove Eligibility Planned Corrective Action: The steps taken were a thorough review of the current documentation process. During the process specific areas were shown where the documentation was missing. A revised (SOP) standard operating procedure was developed that ensur...
Lack of Documentation to Prove Eligibility Planned Corrective Action: The steps taken were a thorough review of the current documentation process. During the process specific areas were shown where the documentation was missing. A revised (SOP) standard operating procedure was developed that ensured staff reviewed and verified all the necessary information was collected. Part of the new SOP was how to properly store them and retrieve them in a secondary place outside of the internal housing portal. Training is ongoing as the staff has changed in recent weeks. The process will be regularly reviewed to ensure that the SOP is being followed and identify any new gaps that may emerge. Regular internal audits will also be followed to ensure that documentation is being correctly collected and stored. Person Responsible for Corrective Action Plan: Ayn Llopis, Finance Director Anticipated Date of Completion: June 1, 2023 and ongoing internal audits quarterly
View Audit 51090 Questioned Costs: $1
Oak View Housing INC
CT
HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The financial statements were submitted to HUD on June 16, 2022. Completion Date: June 16, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The financial statements were submitted to HUD on June 16, 2022. Completion Date: June 16, 2022
View Audit 51088
Finding 51323 (2022-001)
Material Weakness 2022
City of Lebanon
IN
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.303
FINDING 2022-001 Contact Person Responsible for Corrective Action: Tonya Thayer Contact Phone Number: 1-765-482-1218 Views of Responsible Official: We concur with the finding the City did not have the correct system in place to prevent errors. Description of Corrective Action Plan: From this day for...
FINDING 2022-001 Contact Person Responsible for Corrective Action: Tonya Thayer Contact Phone Number: 1-765-482-1218 Views of Responsible Official: We concur with the finding the City did not have the correct system in place to prevent errors. Description of Corrective Action Plan: From this day forward any Federal contracts the City signs that are $25,000 and over will need to be verified by Deputy Clerk Treasurer by looking at the SAM (System for Award Management) to make sure the contractor is not suspended or debarred. Anticipated Completion Date: June 28, 2023
View Audit 51086
Kay Goss Apartments, Inc.
AR
HUD Housing Programs Reporting
The Organization agrees with the finding and is working to make the required deposits as funds become available.
The Organization agrees with the finding and is working to make the required deposits as funds become available.
View Audit 50765
Senior Citizens Housing Development Corporation of Bell
FL
HUD Housing Programs Reporting
Oversight Agency for Audit, Senior Citizens Housing Development Corporation of Bell respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Cor...
Oversight Agency for Audit, Senior Citizens Housing Development Corporation of Bell respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: July 1, 2021 through June 30, 2022 The finding from the June 30, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number in the schedule. SECTION III ? FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2022-001: Section 202 Supportive Housing for Elderly, CFDA 14.157 Recommendation: The Project should calculate rent in accordance with HUD regulation and maintain all required tenant documentation. Action Taken: Management will provide training to new managers on the correct method of calculating tenant income. During the next 3-4 months, the income calculations for all move in certifications and annual re-certifications will be reviewed by Compliance for accuracy prior to the manager finalizing the certification. If the Oversight Agency for Audit has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 50381
Finding 51317 (2022-001)
Significant Deficiency 2022
Leupp Schools, Inc.
AZ
Reporting Matching / Level of Effort / Earmarking Significant Deficiency § 200.327
Finding Number: 2022-001, 2021-002, 2020-002, 2019-007 Program Name/Assistance Listing Titles: Indian School Equalization; Indian Education Facilities, Operations, and Maintenance Assistance Listing Numbers: 15.042, 15.047 Contact Person: Lolita Paddock, Principal Anticipated Completion Date: June 3...
Finding Number: 2022-001, 2021-002, 2020-002, 2019-007 Program Name/Assistance Listing Titles: Indian School Equalization; Indian Education Facilities, Operations, and Maintenance Assistance Listing Numbers: 15.042, 15.047 Contact Person: Lolita Paddock, Principal Anticipated Completion Date: June 30, 2023 Planned Corrective Action: The School has a policy to follow the minimum general standard accounting procedures to ensure submission of accurate reports. The school administration consisting of the business manager or business services consultant will submit SF-425 reports accurately, ensuring not to include the reporting of non-federal revenues and non-federal disbursements in each quarter of reporting to the federal government.
View Audit 50207
Finding 51310 (2022-001)
Significant Deficiency 2022
Rockridge Community Unit School District No. 300
IL
Procurement, Suspension & Debarment
Response and Corrective Action Plan: The District will require the certification regarding suspension and debarment as outlined by the Illinois State Board of Education. Jaymie Lum, June 30, 2023.
Response and Corrective Action Plan: The District will require the certification regarding suspension and debarment as outlined by the Illinois State Board of Education. Jaymie Lum, June 30, 2023.
View Audit 47591
Mississippi Home Corporation
MS
Eligibility
2022 -001 Eligibility Program: Emergency Rental Assistance (ERA) Program Assistance Listing Number 21.023 Name of Contact Person: Lisa Coleman, Senior Vice President of Federal Grants Corrective Action: In addition to following the Corporation's policies and procedures developed in accordance with E...
2022 -001 Eligibility Program: Emergency Rental Assistance (ERA) Program Assistance Listing Number 21.023 Name of Contact Person: Lisa Coleman, Senior Vice President of Federal Grants Corrective Action: In addition to following the Corporation's policies and procedures developed in accordance with ERA Program guidelines established by the Treasury, the Corporation implemented additional procedures related to fraud prevention and detection. The Corporation began independent property ownership searches, added additional application review requirements for large tenant-paid payments, and added additional recertification requirements including proof of payment to landlord. Effective August 15, 2022, Governor Reeves directed Mississippi Home Corporation to stop accepting new applications for assistance through the ERA Program. All applications received prior to August 15, 2022, would continue to be processed in accordance with federal law and program rules and regulations. After such applications are processed, the remaining federal funds, if any, will be returned to the United States Department of Treasury. Anticipated Completion Date: June 30, 2023
View Audit 43679
Finding 51307 (2022-002)
Significant Deficiency 2022
Mississippi Home Corporation
MS
Special Tests & Provisions
2022-002 Special Tests and Provisions - Housing Quality Standards Program: HOME Investment Partnerships Program Assistance Listing Number 14.239 Name of Contact Person: Lisa Coleman, Senior Vice President of Federal Grants Corrective Action: Due to turnover and the existing labor market, positions w...
2022-002 Special Tests and Provisions - Housing Quality Standards Program: HOME Investment Partnerships Program Assistance Listing Number 14.239 Name of Contact Person: Lisa Coleman, Senior Vice President of Federal Grants Corrective Action: Due to turnover and the existing labor market, positions within the HOME grant department remain unfilled. Additionally, current staffing levels have not allowed for cross-utilization of another employee to complete the required inspections. The Corporation is seeking to fill open positions or hire a contractor to complete the required inspections. Anticipated Completion Date: June 30, 2023
View Audit 43679
Finding 51306 (2022-002)
Significant Deficiency 2022
Hunters Point Boarding School, Inc.
AZ
Special Tests & Provisions Significant Deficiency
Finding Number: 2022-002 Program Name/Assistance Listing Title: COVID-19 Education Stabilization Fund Assistance Listing Number: 84.425U Contact Person: Principal, Business Manager, and Support Service Director Anticipated Completion Date: May 31, 2023 Planned Corrective Action: Any applicable const...
Finding Number: 2022-002 Program Name/Assistance Listing Title: COVID-19 Education Stabilization Fund Assistance Listing Number: 84.425U Contact Person: Principal, Business Manager, and Support Service Director Anticipated Completion Date: May 31, 2023 Planned Corrective Action: Any applicable construction more than $2,000 financed by federal assistance will be reviewed to include prevailing wage rate clauses in the contract. The Principal, Business Manager, or Support Service Director will ensure this process is followed when appropriate.
View Audit 43678
Finding 51305 (2022-004)
Significant Deficiency 2022
Hunters Point Boarding School, Inc.
AZ
Special Tests & Provisions Cash Management Significant Deficiency
Finding Number: 2022-004, 2021-004 Program Name/Assistance Listing Title: Indian School Equalization Assistance Listing Number: 15.042 Contact Person: Business Manager Anticipated Completion Date: June 30, 2023 Planned Corrective Action: Business Manager will communicate with School?s financial inst...
Finding Number: 2022-004, 2021-004 Program Name/Assistance Listing Title: Indian School Equalization Assistance Listing Number: 15.042 Contact Person: Business Manager Anticipated Completion Date: June 30, 2023 Planned Corrective Action: Business Manager will communicate with School?s financial institution to have reports generated in June instead of January.
View Audit 43678
Finding 51304 (2022-003)
Significant Deficiency 2022
Hunters Point Boarding School, Inc.
AZ
Reporting
Finding Number: 2022-003, 2021-003 Program Name/Assistance Listing Title: Indian School Equalization Assistance Listing Number: 15.042 Contact Person: Business Manager Anticipated Completion Date: June 30, 2023 Planned Corrective Action: Business Manager will ensure reports are pulled from accountin...
Finding Number: 2022-003, 2021-003 Program Name/Assistance Listing Title: Indian School Equalization Assistance Listing Number: 15.042 Contact Person: Business Manager Anticipated Completion Date: June 30, 2023 Planned Corrective Action: Business Manager will ensure reports are pulled from accounting system with the correct date. Business office staff will be involved in reviewing the report before it is submitted. Business Manager did received clarification on only reporting federal funds for the SF-425 report.
View Audit 43678
Finding 51303 (2022-001)
Material Weakness 2022
Hunters Point Boarding School, Inc.
AZ
Procurement, Suspension & Debarment § 200.318 § 200.326
Finding Number: 2022-001, 2021-001 Program Name/Assistance Listing Title: Indian School Equalization Assistance Listing Number: 15.042 Contact Person: Business Manager and Human Resources Manager Anticipated Completion Date: June 30, 2023 Planned Corrective Action: Vendors will go through the suspen...
Finding Number: 2022-001, 2021-001 Program Name/Assistance Listing Title: Indian School Equalization Assistance Listing Number: 15.042 Contact Person: Business Manager and Human Resources Manager Anticipated Completion Date: June 30, 2023 Planned Corrective Action: Vendors will go through the suspension and debarment process and business office staff will assist with the process. Sealed bids will be conducted in accordance with the School policy, and the Human Resources Manager will keep documentation of the sealed bid process. The School?s procurement policy over quotes will be refined and followed. The Business Manager will review the process with business office team and department supervisors.
View Audit 43678
Finding 51302 (2022-001)
Significant Deficiency 2022
Crusaders Central Clinic Association D/b/a Crusader Community Health
IL
Questioned Costs Allowable Costs / Cost Principles Reporting
Date: January 9, 2023 Fiscal year End Date: June 30, 2022 Subject: Provider Relief Funds Responsible Official: Luis Delgado, VP of Finance at Crusaders Central Clinic Association d/b/a Crusader Community Health Planned Corrective Actions: Management has evaluated the condition of the finding and re...
Date: January 9, 2023 Fiscal year End Date: June 30, 2022 Subject: Provider Relief Funds Responsible Official: Luis Delgado, VP of Finance at Crusaders Central Clinic Association d/b/a Crusader Community Health Planned Corrective Actions: Management has evaluated the condition of the finding and reviewed whether any funds need to be repaid. It has been determined that even if the original report was free of errors, lost revenues would have been sufficient to keep the entire award amount with no necessary repayment of funds. Going forward for subsequent reporting periods related to the Provider Relief Funds, management will report all revenue as required by current guidance. Furthermore, Management has worked with HRSA to amend the report in question and believes all necessary steps have been completed to correct the misreporting. As a result of these actions, Management believes this matter to be closed.
View Audit 43672 Questioned Costs: $1
Finding 51301 (2022-001)
Significant Deficiency 2022
Carson Tahoe Health System
NV
Allowable Costs / Cost Principles Reporting Significant Deficiency
Provider Relief Fund 93.498 Recommendation: CLA recommends the Health System perform review procedures over expenses in a timely manner, so expenses are not in non-compliance, being recorded in the incorrect categories. Explanation of disagreement with audit finding: There is no disagreement with th...
Provider Relief Fund 93.498 Recommendation: CLA recommends the Health System perform review procedures over expenses in a timely manner, so expenses are not in non-compliance, being recorded in the incorrect categories. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Health System will resubmit the applicable report to HRSA with the correct eligible expenditures during the next open reporting window. Name(s) of the contact person(s) responsible for corrective action: Katie Kucera and Stefanie Stieber Planned completion date for corrective action plan: March 31, 2024
View Audit 41232
Finding 51300 (2022-002)
Significant Deficiency 2022
Capitol Commons
LA
Procurement, Suspension & Debarment HUD Housing Programs
2022 ?2 No Bids Provided Condition: Management failed to provide bids for procured services that exceeded $10,000 or more. Criteria: According to the HUD Management Agent Handbook 4381.5 Section 6.5 Contracting Guidelines when an owner/agent is contracting for goods or services involving project inc...
2022 ?2 No Bids Provided Condition: Management failed to provide bids for procured services that exceeded $10,000 or more. Criteria: According to the HUD Management Agent Handbook 4381.5 Section 6.5 Contracting Guidelines when an owner/agent is contracting for goods or services involving project income, an agent is expected to solicit written cost estimates from at least three contractors for any contract, ongoing supply or service which is expected to exceed $10,000 per year. Cause: Management decided to utilize the contractor referred by the insurance company without regard to the HUD Management Agent Handbook guidelines. Effect: The Project procured services that did not comply with HUD regulations. Recommendation: I recommend management comply with HUD rules and regulations regarding procurement. Management Response: The damage that was caused by the fire was insured. The Insurance Company determined what they were going to pay and recommended the contractor that they approved to do the work. There were no Operating Funds used to make the repairs due to the fire. There were no economic consequences to the property and the Insurance Company took care of all of the repairs.
View Audit 41231
Finding 51299 (2022-001)
Significant Deficiency 2022
Capitol Commons
LA
HUD Housing Programs Cash Management
2022-1 Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts, nor did it mail a check or transmit a wire of those funds. Criteria: According to the Consolidated Appropriations Act, 2017, owners subject to a Section 202 or 811 Project Rental Assi...
2022-1 Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts, nor did it mail a check or transmit a wire of those funds. Criteria: According to the Consolidated Appropriations Act, 2017, owners subject to a Section 202 or 811 Project Rental Assistance Contract (PRAC) are required to remit any excess balance in a Residual Receipts account, greater than $250 per unit, to HUD?s Accounting Center upon termination or renewal of the PRAC contract. Effect: Residual receipts balance is $598, 546 as of December 31, 2021. The allowable balance is $10,000 ($250 X 40 units), resulting in excess residual receipts. Recommendation: I recommend the Property prepare the HUD 9250 requesting to remit excess funds to HUD. Management Response: It is our understanding that the Board of Directors will be requesting a meeting with HUD to discuss the dissolution of this item. Upon meeting with HUD it will be discharged. T
View Audit 41231
Finding 51292 (2022-004)
Significant Deficiency 2022
Forest County
WI
Cash Management Internal Control / Segregation of Duties HUD Housing Programs
Management has seen significant turnover in the Social Services Department in 2022, which included the fiscal and director positions. Staff is slowly being hired and an outside financial advisor has been hired. This advisor will work through these issues and train the new staff in proper segregation...
Management has seen significant turnover in the Social Services Department in 2022, which included the fiscal and director positions. Staff is slowly being hired and an outside financial advisor has been hired. This advisor will work through these issues and train the new staff in proper segregation of duties and the importance of internal control review by a second employee. Management has hired a new director and new fiscal. The fiscal will be designated to prepare the grant claims and the director will review and approve the grant claims for submission.
View Audit 41230
Finding 51291 (2022-003)
Significant Deficiency 2022
Forest County
WI
Special Tests & Provisions Reporting Significant Deficiency
Management has seen significant turnover in the Social Service Department in the last several years and in 2022 the department lost almost all staff in the department. Management has hired an outside financial advisor/consultant and a new director to help the current staff with policy, procedure and...
Management has seen significant turnover in the Social Service Department in the last several years and in 2022 the department lost almost all staff in the department. Management has hired an outside financial advisor/consultant and a new director to help the current staff with policy, procedure and compliance with Foster Care programs.
View Audit 41230
Mississippi Alliance of Boys & Girls Clubs, Inc.
MS
Internal Control / Segregation of Duties Subrecipient Monitoring Reporting
Individuals Responsible for Corrective Action Plan: Dominique Dye, Mississippi Alliance Grant Administration LaKenya Evans, Mississippi Alliance Grant Administration Corrective Action: The Alliance will implement more stringent internal controls and administrative oversight with respect to reporting...
Individuals Responsible for Corrective Action Plan: Dominique Dye, Mississippi Alliance Grant Administration LaKenya Evans, Mississippi Alliance Grant Administration Corrective Action: The Alliance will implement more stringent internal controls and administrative oversight with respect to reporting requirements and deadlines to make sure ALL financial reports are submitted timely to the respective awarding agencies. Anticipated Completion Date: October 1, 2023
View Audit 48169
Finding 51289 (2022-001)
Material Weakness 2022
Aliquippa School District
PA
Student Financial Aid Reporting Internal Control / Segregation of Duties
VIEW OF RESPONSIBLE OFFICIALS (CORRECTIVE ACTION PLAN): The School District concurs with the above noted finding. The School District has employed a new Business Manager whose responsibilities include the oversight and preparation of all required financial reports related to PDE federal grant progr...
VIEW OF RESPONSIBLE OFFICIALS (CORRECTIVE ACTION PLAN): The School District concurs with the above noted finding. The School District has employed a new Business Manager whose responsibilities include the oversight and preparation of all required financial reports related to PDE federal grant programs in a timely manner, and to ensure that the information reported to PDE is supported by the underlying documentation contained in the District?s general ledger.
View Audit 48168
Finding 51272 (2022-002)
Significant Deficiency 2022
Longwood Central School District
NY
Equipment & Real Property Management § 200.313
2022-002. Equipment and Real Property Management United States Department of Education, passed-through New York State Department of Education: Special Education Cluster Special Education Grants to States ALN: 84.027A Special Education Grants to States: IDEA 611 ARP Allocations ALN: 84.027X Special E...
2022-002. Equipment and Real Property Management United States Department of Education, passed-through New York State Department of Education: Special Education Cluster Special Education Grants to States ALN: 84.027A Special Education Grants to States: IDEA 611 ARP Allocations ALN: 84.027X Special Education Preschool Grants ALN: 84.173A Special Education Preschool Grants: IDEA 619 ARP Allocations ALN: 84.173X Education Stabilization Fund (ESF) COVID-19: Governor?s Emergency Education Relief (GEER) Fund ALN: 84.425C COVID-19: Elementary and Secondary School Emergency Relief (ESSER) Fund ALN: 84.425D COVID-19: American Rescue Plan ? Elementary and Secondary School Emergency Relief (ARP ESSER) Fund ALN: 84.425U Condition: The District did not tag and include as an addition, equipment purchased using federal grant funds during the current year, in the District?s capital assets inventory. Planned Corrective Action: The Purchasing Agent, Deputy Treasurer, and Treasurer, will develop procedures to ensure that the equipment gets properly tagged and added to the District?s capital assets inventory record. Responsible Contact Person: Dr. Rodney Asse - Assistant Superintendent for Business Riverhead Central School District 814 Harrison Avenue - Riverhead, New York, 11901 Anticipated Completion Date: June 30, 2023
View Audit 44022
Finding 51264 (2022-003)
Significant Deficiency 2022
Longwood Central School District
NY
Allowable Costs / Cost Principles § 200.303 § 200.430
2022-003. Allowable Costs/Costs Principles United States Department of Education, passed-through New York State Department of Education: Special Education Cluster Special Education Grants to States ALN: 84.027A Special Education Grants to States: IDEA 611 ARP Allocations ALN: 84.027X Special Educati...
2022-003. Allowable Costs/Costs Principles United States Department of Education, passed-through New York State Department of Education: Special Education Cluster Special Education Grants to States ALN: 84.027A Special Education Grants to States: IDEA 611 ARP Allocations ALN: 84.027X Special Education Preschool Grants ALN: 84.173A Special Education Preschool Grants: IDEA 619 ARP Allocations ALN: 84.173X Education Stabilization Fund (ESF) COVID-19: Governor?s Emergency Education Relief (GEER) Fund ALN: 84.425C COVID-19: Elementary and Secondary School Emergency Relief (ESSER) Fund ALN: 84.425D COVID-19: American Rescue Plan ? Elementary and Secondary School Emergency Relief (ARP ESSER) Fund ALN: 84.425U Condition: Subpart E, 2 CFR ?200.430 of the Uniform Guidance requires that charges to ?federal awards for salaries and wages must be based on records that accurately reflect the work performed.? The documentation should support the distribution of the employee?s compensation among specific activities if the employee works on more than one federal award, or a federal award and non-federal award. The preparation of personnel activity reports (PARs) or periodic certifications or the equivalent is the most effective way to comply with this requirement. During the current year, the District failed to prepare periodic certification equivalents correctly, to comply with Subpart E, 2 CFR ?200.430. - 13 - Planned Corrective Action: The Deputy Treasurer, Treasurer, and Payroll Supervisor will develop procedures to ensure that the Payroll Office obtains the necessary documentation to certify that salaries and wages were charged to the appropriate grants. Responsible Contact Person: Dr. Rodney Asse - Assistant Superintendent for Business Riverhead Central School District 814 Harrison Avenue - Riverhead, New York, 11901 Anticipated Completion Date: June 30, 2023
View Audit 44022
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