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Corrective Action Plans

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Finding 1945 (2022-001)
Material Weakness 2022
East Liverpool City School District
OH
Procurement, Suspension & Debarment
The first action to be taken will be to obtain the waiver from ODE to use the Columbiana County ESC exclusively for services provided due to lack of availability for said services due to location and logistics. If the waiver is unable to be obtained, bids will be obtained showing that services to b...
The first action to be taken will be to obtain the waiver from ODE to use the Columbiana County ESC exclusively for services provided due to lack of availability for said services due to location and logistics. If the waiver is unable to be obtained, bids will be obtained showing that services to be provided cannot be provided due to above mentioned contraints or that die to those constraints costs would be dramatically higher and unreasonable.
View Audit 3367
Finding 1943 (2022-003)
Material Weakness 2022
United Women East Africa Support Team
CA
Planned Corrective Action: Management will ensure that all federal expenditures are monitored to determine if they expend more than $750,000 that they will be required to complete a single audit within nine months of year end. Sahra Abdi, Executive Director, will be responsible for this oversight ...
Planned Corrective Action: Management will ensure that all federal expenditures are monitored to determine if they expend more than $750,000 that they will be required to complete a single audit within nine months of year end. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
View Audit 3362
Finding 1942 (2022-002)
Significant Deficiency 2022
United Women East Africa Support Team
CA
Planned Corrective Action: Management will ensure that all transactions have proper coding and approvals on them prior to entry into the accounting software. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
Planned Corrective Action: Management will ensure that all transactions have proper coding and approvals on them prior to entry into the accounting software. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
View Audit 3362
Finding 1941 (2022-001)
Significant Deficiency 2022
United Women East Africa Support Team
CA
Planned Corrective Action: Management will ensure that all significant accounts are properly reconciled on an annual basis. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
Planned Corrective Action: Management will ensure that all significant accounts are properly reconciled on an annual basis. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
View Audit 3362
Finding 1932 (2022-006)
Material Weakness 2022
Pryor School District No. 2 & 3
MT
Allowable Costs / Cost Principles Material Weakness Internal Control / Segregation of Duties
The Board Chairmen concurs with the finding, a new business manager was put in place August 2022, and is familiar with filing and organizing documents. REQs have been put into place for all purchases.
The Board Chairmen concurs with the finding, a new business manager was put in place August 2022, and is familiar with filing and organizing documents. REQs have been put into place for all purchases.
View Audit 3344
Finding 1931 (2022-008)
Significant Deficiency 2022
Pryor School District No. 2 & 3
MT
Reporting Significant Deficiency Internal Control / Segregation of Duties § 200.512
The Board Chairman concurs with the findings. The School District was dealing with a shortage of auditors in Montana and the audit started late. Documentation issue was due to the key employee turnover prior to August 2022.
The Board Chairman concurs with the findings. The School District was dealing with a shortage of auditors in Montana and the audit started late. Documentation issue was due to the key employee turnover prior to August 2022.
View Audit 3344
Finding 1930 (2022-007)
Material Weakness 2022
Pryor School District No. 2 & 3
MT
Allowable Costs / Cost Principles Material Weakness Internal Control / Segregation of Duties
The Board Chairmen concurs with the finding and the Board has made changes during fiscal year 2021-22 and more specifically as of July 1, 2022 to address this on-going finding. The Board hired a new Business Manager that is well versed on records retention and record management. During the audit per...
The Board Chairmen concurs with the finding and the Board has made changes during fiscal year 2021-22 and more specifically as of July 1, 2022 to address this on-going finding. The Board hired a new Business Manager that is well versed on records retention and record management. During the audit period accounts payable invoices and claims processing was reviewed by the District's Financial Consultant however the previous Business Manager did not file records in a proper manner for audit purposes. In addition claim forms with approval lines are now in place in teh absence of requisitions and purchase orders.
View Audit 3344
Finding 1927 (2022-101)
Material Weakness 2022
City of Williams, Arizona
AZ
Subrecipient Monitoring Internal Control / Segregation of Duties
The City Council has made several changes since the contractor was removed from this position of Administrators for the Williams Housing Authority. Retaining staff has become a big concern as well training of staff by HUD administrators. The City Council continues to work with HUD to correct and mai...
The City Council has made several changes since the contractor was removed from this position of Administrators for the Williams Housing Authority. Retaining staff has become a big concern as well training of staff by HUD administrators. The City Council continues to work with HUD to correct and maintain the programs moving forward.
View Audit 3342
Finding 1926 (2022-001)
Significant Deficiency 2022
City of Loves Park
IL
Internal Control / Segregation of Duties
The City has hired an additional employee for the Treasurer's Office in fiscal year 2023 in order to allow for additional segregation of accounting duties.
The City has hired an additional employee for the Treasurer's Office in fiscal year 2023 in order to allow for additional segregation of accounting duties.
View Audit 3335
Finding 1917 (2022-003)
Significant Deficiency 2022
Mississippi Center for Justice
MS
Reporting Allowable Costs / Cost Principles
Organization's Response: MCJ agrees with the Finding. Prior to this Finding, MCJ had already developed a more detailed class code system in the accounting software. This system allows for tracking indirect cost expenditures for the organization to ensure that no federal funds were being spent incons...
Organization's Response: MCJ agrees with the Finding. Prior to this Finding, MCJ had already developed a more detailed class code system in the accounting software. This system allows for tracking indirect cost expenditures for the organization to ensure that no federal funds were being spent inconsistent with the grant budgets. Additionally, in April of 2023, MCJ accounting processes included specifically identifying indirect costs in the accounting system by each project and grant to readily track these expenses by awards and funding sources.
View Audit 3327
Finding 1916 (2022-002)
Significant Deficiency 2022
Mississippi Center for Justice
MS
Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.430
Organization's Response: MCJ agrees that the salary expense for the one employee noted in the Finding was not correctly allocated. Prior to this Finding, MCJ had already implemented a process that allows review of payroll allocations each per pay period. Since April 2023, a payroll allocation spread...
Organization's Response: MCJ agrees that the salary expense for the one employee noted in the Finding was not correctly allocated. Prior to this Finding, MCJ had already implemented a process that allows review of payroll allocations each per pay period. Since April 2023, a payroll allocation spreadsheet is generated and regularly reviewed for correct grant allocation. Furthermore, since that time, the finance team meets throughout the fiscal year to ensure salaries are being allocated according to grant budgets with the appropriate allocation percentages.
View Audit 3327
Finding 1915 (2022-001)
Significant Deficiency 2022
Mississippi Center for Justice
MS
Reporting § 200.507
Organization's Response: MCJ agrees that the single audit report was not timely filed. As referenced in the Finding, MCJ had not previously exceeded the $750,000 threshold for the single audit requirement. Moving forward, MCJ will review federal expenditures for federal awards at the close of the fi...
Organization's Response: MCJ agrees that the single audit report was not timely filed. As referenced in the Finding, MCJ had not previously exceeded the $750,000 threshold for the single audit requirement. Moving forward, MCJ will review federal expenditures for federal awards at the close of the fiscal year to determine if the threshold for the submission of a single audit has been exceeded. Furthermore, MCJ will once again work with its auditors to schedule MCJ’s audit in order to have the audit completed and any single audit report, if necessary, filed on a timely basis.
View Audit 3327
Finding 1914 (2022-002)
Significant Deficiency 2022
Associated Black Charities, Inc.
MD
Reporting Significant Deficiency § 200.512
Responsible Official’s Response and Corrective Action Plan In 2022, the Federal Award manager at Associated Black Charities departed mid-year, leading to considerable confusion among the existing management. As we transitioned into 2023, the entire management team underwent changes, resulting in th...
Responsible Official’s Response and Corrective Action Plan In 2022, the Federal Award manager at Associated Black Charities departed mid-year, leading to considerable confusion among the existing management. As we transitioned into 2023, the entire management team underwent changes, resulting in the loss of crucial knowledge about the existing filing system from previous years. With the introduction of new leadership, we are now poised to implement fresh policies and procedures to address our succession planning needs. These updated protocols will outline the process for filing essential information and its specific location, ultimately expediting the audit process. Planned Implementation Date of Corrective Action December 2023 Person Responsible for Corrective Action Travis Curtis, Director of Finance
View Audit 3317
Finding 1913 (2022-001)
Significant Deficiency 2022
Associated Black Charities, Inc.
MD
Reporting Significant Deficiency Internal Control / Segregation of Duties
Responsible Official’s Response and Corrective Action Plan In 2022 and into 2023, there was a significant restructuring of our management team, which resulted in challenges when trying to locate files from the prior administration. In response, management is in the process of formulating new polici...
Responsible Official’s Response and Corrective Action Plan In 2022 and into 2023, there was a significant restructuring of our management team, which resulted in challenges when trying to locate files from the prior administration. In response, management is in the process of formulating new policies and procedures (in addition to the Financial Policies and Procedures implemented in May 2023) specifically designed to address succession planning. The objective is to ensure that critical company knowledge is not concentrated in the hands of a single individual but is instead securely stored on a centralized drive. This approach will facilitate a smoother transition when onboarding new management personnel. Planned Implementation Date of Corrective Action December 2023 Person Responsible for Corrective Action
View Audit 3317
Finding 1909 (2022-007)
Material Weakness 2022
South Point Local School District
OH
Procurement, Suspension & Debarment Subrecipient Monitoring Reporting § 200.328
The School District Treasurer will review all Final Expenditure Report data to ensure its accuracy prior to submission to the Ohio Department of Education. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
The School District Treasurer will review all Final Expenditure Report data to ensure its accuracy prior to submission to the Ohio Department of Education. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
View Audit 3313
Finding 1908 (2022-006)
Material Weakness 2022
South Point Local School District
OH
Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties Special Tests & Provisions
The School District Treasurer will monitor jobs that require prevailing wages and ensure proper payroll records are obtained from the vendor. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
The School District Treasurer will monitor jobs that require prevailing wages and ensure proper payroll records are obtained from the vendor. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
View Audit 3313
Finding 1907 (2022-005)
Material Weakness 2022
South Point Local School District
OH
Equipment & Real Property Management § 200.313
The District has contracted with a 3rd party to complete a full inventory of the District’s assets. Regular updates to this inventory will now be completed on an annual basis. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
The District has contracted with a 3rd party to complete a full inventory of the District’s assets. Regular updates to this inventory will now be completed on an annual basis. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
View Audit 3313
Finding 1874 (2022-008)
Material Weakness 2022
Itasca County
MN
Internal Control / Segregation of Duties Eligibility Material Weakness
ELIGIBILITY Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Temporary Assistance for Needy Families (TANF) Assistance Listing Number: 93.558 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federa...
ELIGIBILITY Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Temporary Assistance for Needy Families (TANF) Assistance Listing Number: 93.558 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federal Award Identification Number and Pass-Through Number: 2201MNTANF Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2022 Type of Finding: Material Weakness in Internal Control over Compliance, Other Matters Recommendation: We recommend the County review case files on a periodic basis throughout the year and document the review. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will begin reviewing case files and documenting their review. Name(s) of the contact person(s) responsible for corrective action: Eric Villeneuve, Health and Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 3268
Finding 1872 (2022-009)
Significant Deficiency 2022
Itasca County
MN
Allowable Costs / Cost Principles Internal Control / Segregation of Duties
INACCURATE LISTING OF EMPLOYEES FOR RANDOM MOMENT STUDIES Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) and Temporary Assistance for Needy Families (TANF) Assistance Listing Number: 93.778 & 93.558 Pass-Through Agenc...
INACCURATE LISTING OF EMPLOYEES FOR RANDOM MOMENT STUDIES Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) and Temporary Assistance for Needy Families (TANF) Assistance Listing Number: 93.778 & 93.558 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federal Award Identification Number and Pass-Through Number: 2205MN5ADM, 2205MN5MAP, 2201MNTANF Compliance Requirement Affected: Activities Allowed or Unallowed/Allowable Cost/Cost Principles Award Period: Year Ended December 31, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Recommendation: We recommend the County review the listing of employees working on certain programs on a periodic basis throughout the year and document the review. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will begin reviewing the random moment studies and documenting their review. Name(s) of the contact person(s) responsible for corrective action: Eric Villeneuve, Health and Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 3268
Finding 1870 (2022-007)
Material Weakness 2022
Itasca County
MN
Internal Control / Segregation of Duties Eligibility Material Weakness
CASEFILE REVIEW Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) – Assistance Listing Number: 93.778 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board F...
CASEFILE REVIEW Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) – Assistance Listing Number: 93.778 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federal Award Identification Number and Pass-Through Number: 2205MN5ADM, 2205MN5MAP Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2022 Type of Finding: Material Weakness in Internal Control over Compliance, Other Matters Recommendation: We recommend the County review case files on a periodic basis throughout the year and document the review. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will begin reviewing case files and documenting their review. Name(s) of the contact person(s) responsible for corrective action: Eric Villeneuve, Health and Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 3268
Finding 1868 (2022-006)
Material Weakness 2022
Itasca County
MN
Internal Control / Segregation of Duties Material Weakness Reporting
CONTROLS OVER REPORTING (PRIOR YEAR 2021-006) Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) – Assistance Listing Number: 93.778 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochi...
CONTROLS OVER REPORTING (PRIOR YEAR 2021-006) Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) – Assistance Listing Number: 93.778 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federal Award Identification Number and Pass-Through Number: 2205MN5ADM, 2205MN5MAP Compliance Requirement Affected: Reporting Award Period: Year Ended December 31, 2022 Type of Finding: Material Weakness in Internal Control over Compliance Recommendation: We recommend the County review the quarterly reports before submission and document their review. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will begin documenting the review of their quarterly reports. Name(s) of the contact person(s) responsible for corrective action: Eric Villeneuve, Health and Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 3268
Finding 1855 (2022-015)
Material Weakness 2022
Canadian County
OK
Procurement, Suspension & Debarment Subrecipient Monitoring
The Board of County Commissioners will take measures to ensure future compliance with all requirements of federal grants.
The Board of County Commissioners will take measures to ensure future compliance with all requirements of federal grants.
View Audit 3224
Finding 1854 (2022-012)
Material Weakness 2022
Canadian County
OK
Procurement, Suspension & Debarment Allowable Costs / Cost Principles
The Board of County Commissioners will work with all County Officials to go over all grants and federal monies that the County receives to ensure that proper internal controls are implemented.
The Board of County Commissioners will work with all County Officials to go over all grants and federal monies that the County receives to ensure that proper internal controls are implemented.
View Audit 3224
Finding 1853 (2022-010)
Material Weakness 2022
Canadian County
OK
Subrecipient Monitoring Internal Control / Segregation of Duties
We will work to implement a Risk Assessment plan. We will implement controls to help make sure we are in compliance with all grant requirements and federal funds are expended in accordance with grant agreements and in a timely manner. We will ensure employees have the current and correct compliance ...
We will work to implement a Risk Assessment plan. We will implement controls to help make sure we are in compliance with all grant requirements and federal funds are expended in accordance with grant agreements and in a timely manner. We will ensure employees have the current and correct compliance supplement to work from.
View Audit 3224
Finding 1848 (2022-006)
Significant Deficiency 2022
Jackson City School District
OH
Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
Salaries and benefits for the Fiscal Year in the audit were approved by a prior interim treasurer. New procedures have been put in place the prevent this from happening with the current Treasurer. Anticipated Completion Date: 6/30/2023 Responsible Contact Person: Jared M. Bunting, Treasurer/CFO
Salaries and benefits for the Fiscal Year in the audit were approved by a prior interim treasurer. New procedures have been put in place the prevent this from happening with the current Treasurer. Anticipated Completion Date: 6/30/2023 Responsible Contact Person: Jared M. Bunting, Treasurer/CFO
View Audit 3216
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