Finding 39959 (2022-004)

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Requirement
N
Questioned Costs
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Year
2022
Accepted
2023-05-29
Audit: 37290
Organization: Upper Perkiomen School District (PA)

AI Summary

  • Core Issue: The District's net cash resources of $566,723 exceed the allowable limit of $443,634 based on federal regulations.
  • Impacted Requirements: Noncompliance with 7CFR Part 210.19(a) may jeopardize federal funding for meal reimbursements.
  • Recommended Follow-Up: Management should create a spending plan to reduce cash resources and ensure compliance with federal regulations.

Finding Text

Criteria: According to federal regulations 7CFR Part 210.19(a), Schools shall limit its net cash resources to an amount that does not exceed 3 months average expenditures. Condition: The District?s current net cash resources of $566,723 is in excess of its three months average expenditures of $443,634. Cause: The Food Service entity operated under the NSLP Seamless Summer Option and served 100% of meals at the free reimbursement rate. Effect: The failure to limit net cash resources to an amount that does not exceed 3 months of their average expenditures will cause the Food Service entity to lose its Federal Funding for meal claim reimbursements. Context: We calculated the net cash resources using the figures from the District?s adjusted trial balance and compared that amount to the Food Service fund?s 3 months average expenditures to determine if the District had excess net cash resources. Recommendation: We have advised management to resolve the current noncompliance finding by any means necessary that is in compliance with federal regulations. Views of Responsible Officials and Planned Corrective Actions: The District agrees with the finding and will develop a spending plan to reduce its net cash resources below an acceptable level. Audit Follow Up Procedures: We performed follow-up procedures on prior year findings, as reported in the Schedule of Prior Year Findings.

Corrective Action Plan

Noncompliance Finding 2022-004 (Net Cash Resources) Federal Program: Child Nutrition Cluster ALN: 10.553, 10.555 Condition: The District?s current net cash resources of $566,723 is in excess of its three months average expenditures of $443,634. Recommendation: We have advised management to resolve the current noncompliance finding by any means necessary that is in compliance with federal regulations. Corrective Action: During the 2021-2022 school year, the USDA extended the universal free breakfast and lunch program for K - 12 students. This greatly impacted the number of meals the District served students. In addition to the increased participation, the subsidy reimbursement rate increased and all meals were subsidized by the Federal government. While serving more meals, our Food Service Department struggled to fully staff operations. The department was understaffed by about seven employees and the department operated with roughly 75 percent of its staffing needs. The combination of additional subsidy revenue and understaffing resulted in the department?s profitability. The District will address the excess net cash resources by further investing in the food service program. First, the District will continue its efforts to attract and retain employees to fully staff the unfilled positions. Hourly rates were increased for both new and existing staff in the 2022-2023 fiscal year. As those positions are filled, the Food Service Department?s average expenditures will increase, which also increases the acceptable level of net cash resources permitted. Additionally, the Food Service Department is planning purchases of additional and replacement equipment for the kitchens, resulting in a decrease in the Fund?s net cash resources. These actions will bring the District?s net cash resources within the acceptable range as set forth in 7 CFR ? 210.19. Person Responsible: Daniel Direso, CPA Proposed Completion Date: April 1, 2023

Categories

Cash Management School Nutrition Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.027 Special Education_grants to States $507,838
84.010 Title I Grants to Local Educational Agencies $367,928
10.553 School Breakfast Program $273,143
10.555 National School Lunch Program $144,344
10.555 Covid-19 - Supply Chain Assistance $74,395
10.555 Covid-19 - Snp Emergency Operating Costs $68,545
84.367 Improving Teacher Quality State Grants $52,976
84.425 Covid-19 - Education Stabilization Fund $24,080
84.424 Student Support and Academic Enrichment Program $23,955
93.778 Medical Assistance Program $3,469
10.649 Covid-19 - Pandemic Ebt Administrative Costs $3,063
84.173 Special Education_preschool Grants $1,960
84.365 English Language Acquisition State Grants $1,862