2022-001 Finding ? Eligibility Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) for both family income examinations and reexaminations. Condition ? We tested forty files for eligibility and noted one file with annual income errors. We also noted the leasing and property manager did not have documentation of performing the historical internal control practice of reviewing a sample of tenant files. Cause ? Management oversight. Questioned Costs ? Undeterminable Context ? We tested compliance and internal controls on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The tenant could be receiving HAP that is either incorrect or possibly ineligible. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure all required documentation is available to support the tenant?s eligibility. Repeat Finding ? Yes, see 2021-001. Views of Responsible Officials ? Management will review their tenant file documentation procedures to ensure controls are in place to identify missing documentation within tenant files.
Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? Financial Reports (OMB No. 2535-0107) ? Financial Assessment Subsystem, FASS-PH. The Uniform Financial Reporting Standards (24 CFR section 5.801) require PHAs to submit timely GAAP-based unaudited and audited financial information electronically to HUD. The FASS-PH system is one of HUD?s main monitoring and oversight systems for the HCVP. Condition ? We noted that the un-audited REAC was not submitted by the required deadline of February 28, 2023. Cause ? Time constraints on the Authority?s staff. Questioned Costs ? Not applicable Context ? We tested compliance and internal controls to see if the submission had been made. Effect ? The Authority is not in compliance with HUD reporting requirements. Recommendation ? We recommend that the Authority review the procedures and controls for submitting the un-audited REAC. Repeat Finding ? Yes ? see 2021-002. Views of Responsible Officials ? The Authority will publish time schedules internally for reporting and make sure staff are aware of deadlines.
2022-003 Special Tests and Provisions: Rent Reasonableness Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to determine that the rent to owner is reasonable at the time of initial leasing and during the term of the contract (a) before any increase in the rent to owner and (b) at the HAP contract anniversary if there is a 5 percent decreased in the published Fair Market Rent in effect 60 days before the HAP contract anniversary. Condition ? We noted three tenant files that did not have documentation of rent reasonableness at the time of a change. Two of these have been updated by the Authority and now have proper documentation. Cause ? Management Oversight. Questioned Costs ? Not applicable Context ? We tested compliance on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The rent may not be reasonable. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure required documentation is available to support the rent to owner. Repeat Finding ? No Views of Responsible Officials ? The Authority will review its policies and procedures for ensuring rent reasonableness documentation is maintained within the files.
2022-001 Finding ? Eligibility Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) for both family income examinations and reexaminations. Condition ? We tested forty files for eligibility and noted one file with annual income errors. We also noted the leasing and property manager did not have documentation of performing the historical internal control practice of reviewing a sample of tenant files. Cause ? Management oversight. Questioned Costs ? Undeterminable Context ? We tested compliance and internal controls on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The tenant could be receiving HAP that is either incorrect or possibly ineligible. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure all required documentation is available to support the tenant?s eligibility. Repeat Finding ? Yes, see 2021-001. Views of Responsible Officials ? Management will review their tenant file documentation procedures to ensure controls are in place to identify missing documentation within tenant files.
Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? Financial Reports (OMB No. 2535-0107) ? Financial Assessment Subsystem, FASS-PH. The Uniform Financial Reporting Standards (24 CFR section 5.801) require PHAs to submit timely GAAP-based unaudited and audited financial information electronically to HUD. The FASS-PH system is one of HUD?s main monitoring and oversight systems for the HCVP. Condition ? We noted that the un-audited REAC was not submitted by the required deadline of February 28, 2023. Cause ? Time constraints on the Authority?s staff. Questioned Costs ? Not applicable Context ? We tested compliance and internal controls to see if the submission had been made. Effect ? The Authority is not in compliance with HUD reporting requirements. Recommendation ? We recommend that the Authority review the procedures and controls for submitting the un-audited REAC. Repeat Finding ? Yes ? see 2021-002. Views of Responsible Officials ? The Authority will publish time schedules internally for reporting and make sure staff are aware of deadlines.
2022-003 Special Tests and Provisions: Rent Reasonableness Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to determine that the rent to owner is reasonable at the time of initial leasing and during the term of the contract (a) before any increase in the rent to owner and (b) at the HAP contract anniversary if there is a 5 percent decreased in the published Fair Market Rent in effect 60 days before the HAP contract anniversary. Condition ? We noted three tenant files that did not have documentation of rent reasonableness at the time of a change. Two of these have been updated by the Authority and now have proper documentation. Cause ? Management Oversight. Questioned Costs ? Not applicable Context ? We tested compliance on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The rent may not be reasonable. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure required documentation is available to support the rent to owner. Repeat Finding ? No Views of Responsible Officials ? The Authority will review its policies and procedures for ensuring rent reasonableness documentation is maintained within the files.
2022-001 Finding ? Eligibility Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) for both family income examinations and reexaminations. Condition ? We tested forty files for eligibility and noted one file with annual income errors. We also noted the leasing and property manager did not have documentation of performing the historical internal control practice of reviewing a sample of tenant files. Cause ? Management oversight. Questioned Costs ? Undeterminable Context ? We tested compliance and internal controls on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The tenant could be receiving HAP that is either incorrect or possibly ineligible. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure all required documentation is available to support the tenant?s eligibility. Repeat Finding ? Yes, see 2021-001. Views of Responsible Officials ? Management will review their tenant file documentation procedures to ensure controls are in place to identify missing documentation within tenant files.
Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? Financial Reports (OMB No. 2535-0107) ? Financial Assessment Subsystem, FASS-PH. The Uniform Financial Reporting Standards (24 CFR section 5.801) require PHAs to submit timely GAAP-based unaudited and audited financial information electronically to HUD. The FASS-PH system is one of HUD?s main monitoring and oversight systems for the HCVP. Condition ? We noted that the un-audited REAC was not submitted by the required deadline of February 28, 2023. Cause ? Time constraints on the Authority?s staff. Questioned Costs ? Not applicable Context ? We tested compliance and internal controls to see if the submission had been made. Effect ? The Authority is not in compliance with HUD reporting requirements. Recommendation ? We recommend that the Authority review the procedures and controls for submitting the un-audited REAC. Repeat Finding ? Yes ? see 2021-002. Views of Responsible Officials ? The Authority will publish time schedules internally for reporting and make sure staff are aware of deadlines.
2022-003 Special Tests and Provisions: Rent Reasonableness Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to determine that the rent to owner is reasonable at the time of initial leasing and during the term of the contract (a) before any increase in the rent to owner and (b) at the HAP contract anniversary if there is a 5 percent decreased in the published Fair Market Rent in effect 60 days before the HAP contract anniversary. Condition ? We noted three tenant files that did not have documentation of rent reasonableness at the time of a change. Two of these have been updated by the Authority and now have proper documentation. Cause ? Management Oversight. Questioned Costs ? Not applicable Context ? We tested compliance on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The rent may not be reasonable. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure required documentation is available to support the rent to owner. Repeat Finding ? No Views of Responsible Officials ? The Authority will review its policies and procedures for ensuring rent reasonableness documentation is maintained within the files.
2022-001 Finding ? Eligibility Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) for both family income examinations and reexaminations. Condition ? We tested forty files for eligibility and noted one file with annual income errors. We also noted the leasing and property manager did not have documentation of performing the historical internal control practice of reviewing a sample of tenant files. Cause ? Management oversight. Questioned Costs ? Undeterminable Context ? We tested compliance and internal controls on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The tenant could be receiving HAP that is either incorrect or possibly ineligible. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure all required documentation is available to support the tenant?s eligibility. Repeat Finding ? Yes, see 2021-001. Views of Responsible Officials ? Management will review their tenant file documentation procedures to ensure controls are in place to identify missing documentation within tenant files.
Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? Financial Reports (OMB No. 2535-0107) ? Financial Assessment Subsystem, FASS-PH. The Uniform Financial Reporting Standards (24 CFR section 5.801) require PHAs to submit timely GAAP-based unaudited and audited financial information electronically to HUD. The FASS-PH system is one of HUD?s main monitoring and oversight systems for the HCVP. Condition ? We noted that the un-audited REAC was not submitted by the required deadline of February 28, 2023. Cause ? Time constraints on the Authority?s staff. Questioned Costs ? Not applicable Context ? We tested compliance and internal controls to see if the submission had been made. Effect ? The Authority is not in compliance with HUD reporting requirements. Recommendation ? We recommend that the Authority review the procedures and controls for submitting the un-audited REAC. Repeat Finding ? Yes ? see 2021-002. Views of Responsible Officials ? The Authority will publish time schedules internally for reporting and make sure staff are aware of deadlines.
2022-003 Special Tests and Provisions: Rent Reasonableness Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to determine that the rent to owner is reasonable at the time of initial leasing and during the term of the contract (a) before any increase in the rent to owner and (b) at the HAP contract anniversary if there is a 5 percent decreased in the published Fair Market Rent in effect 60 days before the HAP contract anniversary. Condition ? We noted three tenant files that did not have documentation of rent reasonableness at the time of a change. Two of these have been updated by the Authority and now have proper documentation. Cause ? Management Oversight. Questioned Costs ? Not applicable Context ? We tested compliance on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The rent may not be reasonable. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure required documentation is available to support the rent to owner. Repeat Finding ? No Views of Responsible Officials ? The Authority will review its policies and procedures for ensuring rent reasonableness documentation is maintained within the files.
2022-001 Finding ? Eligibility Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) for both family income examinations and reexaminations. Condition ? We tested forty files for eligibility and noted one file with annual income errors. We also noted the leasing and property manager did not have documentation of performing the historical internal control practice of reviewing a sample of tenant files. Cause ? Management oversight. Questioned Costs ? Undeterminable Context ? We tested compliance and internal controls on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The tenant could be receiving HAP that is either incorrect or possibly ineligible. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure all required documentation is available to support the tenant?s eligibility. Repeat Finding ? Yes, see 2021-001. Views of Responsible Officials ? Management will review their tenant file documentation procedures to ensure controls are in place to identify missing documentation within tenant files.
Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? Financial Reports (OMB No. 2535-0107) ? Financial Assessment Subsystem, FASS-PH. The Uniform Financial Reporting Standards (24 CFR section 5.801) require PHAs to submit timely GAAP-based unaudited and audited financial information electronically to HUD. The FASS-PH system is one of HUD?s main monitoring and oversight systems for the HCVP. Condition ? We noted that the un-audited REAC was not submitted by the required deadline of February 28, 2023. Cause ? Time constraints on the Authority?s staff. Questioned Costs ? Not applicable Context ? We tested compliance and internal controls to see if the submission had been made. Effect ? The Authority is not in compliance with HUD reporting requirements. Recommendation ? We recommend that the Authority review the procedures and controls for submitting the un-audited REAC. Repeat Finding ? Yes ? see 2021-002. Views of Responsible Officials ? The Authority will publish time schedules internally for reporting and make sure staff are aware of deadlines.
2022-003 Special Tests and Provisions: Rent Reasonableness Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to determine that the rent to owner is reasonable at the time of initial leasing and during the term of the contract (a) before any increase in the rent to owner and (b) at the HAP contract anniversary if there is a 5 percent decreased in the published Fair Market Rent in effect 60 days before the HAP contract anniversary. Condition ? We noted three tenant files that did not have documentation of rent reasonableness at the time of a change. Two of these have been updated by the Authority and now have proper documentation. Cause ? Management Oversight. Questioned Costs ? Not applicable Context ? We tested compliance on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The rent may not be reasonable. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure required documentation is available to support the rent to owner. Repeat Finding ? No Views of Responsible Officials ? The Authority will review its policies and procedures for ensuring rent reasonableness documentation is maintained within the files.
2022-001 Finding ? Eligibility Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) for both family income examinations and reexaminations. Condition ? We tested forty files for eligibility and noted one file with annual income errors. We also noted the leasing and property manager did not have documentation of performing the historical internal control practice of reviewing a sample of tenant files. Cause ? Management oversight. Questioned Costs ? Undeterminable Context ? We tested compliance and internal controls on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The tenant could be receiving HAP that is either incorrect or possibly ineligible. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure all required documentation is available to support the tenant?s eligibility. Repeat Finding ? Yes, see 2021-001. Views of Responsible Officials ? Management will review their tenant file documentation procedures to ensure controls are in place to identify missing documentation within tenant files.
Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? Financial Reports (OMB No. 2535-0107) ? Financial Assessment Subsystem, FASS-PH. The Uniform Financial Reporting Standards (24 CFR section 5.801) require PHAs to submit timely GAAP-based unaudited and audited financial information electronically to HUD. The FASS-PH system is one of HUD?s main monitoring and oversight systems for the HCVP. Condition ? We noted that the un-audited REAC was not submitted by the required deadline of February 28, 2023. Cause ? Time constraints on the Authority?s staff. Questioned Costs ? Not applicable Context ? We tested compliance and internal controls to see if the submission had been made. Effect ? The Authority is not in compliance with HUD reporting requirements. Recommendation ? We recommend that the Authority review the procedures and controls for submitting the un-audited REAC. Repeat Finding ? Yes ? see 2021-002. Views of Responsible Officials ? The Authority will publish time schedules internally for reporting and make sure staff are aware of deadlines.
2022-003 Special Tests and Provisions: Rent Reasonableness Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to determine that the rent to owner is reasonable at the time of initial leasing and during the term of the contract (a) before any increase in the rent to owner and (b) at the HAP contract anniversary if there is a 5 percent decreased in the published Fair Market Rent in effect 60 days before the HAP contract anniversary. Condition ? We noted three tenant files that did not have documentation of rent reasonableness at the time of a change. Two of these have been updated by the Authority and now have proper documentation. Cause ? Management Oversight. Questioned Costs ? Not applicable Context ? We tested compliance on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The rent may not be reasonable. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure required documentation is available to support the rent to owner. Repeat Finding ? No Views of Responsible Officials ? The Authority will review its policies and procedures for ensuring rent reasonableness documentation is maintained within the files.
2022-001 Finding ? Eligibility Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) for both family income examinations and reexaminations. Condition ? We tested forty files for eligibility and noted one file with annual income errors. We also noted the leasing and property manager did not have documentation of performing the historical internal control practice of reviewing a sample of tenant files. Cause ? Management oversight. Questioned Costs ? Undeterminable Context ? We tested compliance and internal controls on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The tenant could be receiving HAP that is either incorrect or possibly ineligible. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure all required documentation is available to support the tenant?s eligibility. Repeat Finding ? Yes, see 2021-001. Views of Responsible Officials ? Management will review their tenant file documentation procedures to ensure controls are in place to identify missing documentation within tenant files.
Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? Financial Reports (OMB No. 2535-0107) ? Financial Assessment Subsystem, FASS-PH. The Uniform Financial Reporting Standards (24 CFR section 5.801) require PHAs to submit timely GAAP-based unaudited and audited financial information electronically to HUD. The FASS-PH system is one of HUD?s main monitoring and oversight systems for the HCVP. Condition ? We noted that the un-audited REAC was not submitted by the required deadline of February 28, 2023. Cause ? Time constraints on the Authority?s staff. Questioned Costs ? Not applicable Context ? We tested compliance and internal controls to see if the submission had been made. Effect ? The Authority is not in compliance with HUD reporting requirements. Recommendation ? We recommend that the Authority review the procedures and controls for submitting the un-audited REAC. Repeat Finding ? Yes ? see 2021-002. Views of Responsible Officials ? The Authority will publish time schedules internally for reporting and make sure staff are aware of deadlines.
2022-003 Special Tests and Provisions: Rent Reasonableness Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to determine that the rent to owner is reasonable at the time of initial leasing and during the term of the contract (a) before any increase in the rent to owner and (b) at the HAP contract anniversary if there is a 5 percent decreased in the published Fair Market Rent in effect 60 days before the HAP contract anniversary. Condition ? We noted three tenant files that did not have documentation of rent reasonableness at the time of a change. Two of these have been updated by the Authority and now have proper documentation. Cause ? Management Oversight. Questioned Costs ? Not applicable Context ? We tested compliance on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The rent may not be reasonable. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure required documentation is available to support the rent to owner. Repeat Finding ? No Views of Responsible Officials ? The Authority will review its policies and procedures for ensuring rent reasonableness documentation is maintained within the files.
2022-001 Finding ? Eligibility Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) for both family income examinations and reexaminations. Condition ? We tested forty files for eligibility and noted one file with annual income errors. We also noted the leasing and property manager did not have documentation of performing the historical internal control practice of reviewing a sample of tenant files. Cause ? Management oversight. Questioned Costs ? Undeterminable Context ? We tested compliance and internal controls on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The tenant could be receiving HAP that is either incorrect or possibly ineligible. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure all required documentation is available to support the tenant?s eligibility. Repeat Finding ? Yes, see 2021-001. Views of Responsible Officials ? Management will review their tenant file documentation procedures to ensure controls are in place to identify missing documentation within tenant files.
Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? Financial Reports (OMB No. 2535-0107) ? Financial Assessment Subsystem, FASS-PH. The Uniform Financial Reporting Standards (24 CFR section 5.801) require PHAs to submit timely GAAP-based unaudited and audited financial information electronically to HUD. The FASS-PH system is one of HUD?s main monitoring and oversight systems for the HCVP. Condition ? We noted that the un-audited REAC was not submitted by the required deadline of February 28, 2023. Cause ? Time constraints on the Authority?s staff. Questioned Costs ? Not applicable Context ? We tested compliance and internal controls to see if the submission had been made. Effect ? The Authority is not in compliance with HUD reporting requirements. Recommendation ? We recommend that the Authority review the procedures and controls for submitting the un-audited REAC. Repeat Finding ? Yes ? see 2021-002. Views of Responsible Officials ? The Authority will publish time schedules internally for reporting and make sure staff are aware of deadlines.
2022-003 Special Tests and Provisions: Rent Reasonableness Federal Program ? Housing Voucher Cluster 14.871 & 14.879 ? Significant Deficiency Criteria or Specific Requirement ? The Program requires the Authority to determine that the rent to owner is reasonable at the time of initial leasing and during the term of the contract (a) before any increase in the rent to owner and (b) at the HAP contract anniversary if there is a 5 percent decreased in the published Fair Market Rent in effect 60 days before the HAP contract anniversary. Condition ? We noted three tenant files that did not have documentation of rent reasonableness at the time of a change. Two of these have been updated by the Authority and now have proper documentation. Cause ? Management Oversight. Questioned Costs ? Not applicable Context ? We tested compliance on a sample of 40 tenant files out of the population of approximately 1,552 total tenants. Effect ? The rent may not be reasonable. Recommendation ? We recommend that the Authority review the procedures for maintaining and reviewing tenant files to ensure required documentation is available to support the rent to owner. Repeat Finding ? No Views of Responsible Officials ? The Authority will review its policies and procedures for ensuring rent reasonableness documentation is maintained within the files.