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Corrective Action Plans

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Finding 45776 (2022-001)
Significant Deficiency 2022
Sheltercare
OR
Allowable Costs / Cost Principles § 200.430
Finding 2022-001 Management?s Response and Planned Corrective Actions: Management and staff responsible for the EARS (Activity Reports) process and grants/contracts billing oversight have reviewed the current process. The following will be either added to the process or completed to ensure accuracy...
Finding 2022-001 Management?s Response and Planned Corrective Actions: Management and staff responsible for the EARS (Activity Reports) process and grants/contracts billing oversight have reviewed the current process. The following will be either added to the process or completed to ensure accuracy of data on the billing worksheet. 1. Improve accuracy and timeliness of data through meeting and discussion with program managers and supervisors. Education for managers/supervisors will be conducted so they understand exactly what to review on each timesheet, the accuracy of the data compared to what is on the timekeeping software and that the timesheet is complete. They will help to develop processes on their end to ensure staff are completing these correctly. The process will be added to program manager and supervisor orientation training and checklist. 2. Currently, the staff member completing the EARS timesheet entry and billing workbook completes a double check of data and ensure every line of hours matches timekeeping software (not just the total hours) . This will be added to the procedure. 3. At the time of hire notification, payroll staff will send an email to Program Manager to request clarification if new staff member will be completing EARS (timesheet) and verification that new staff member has the form and has been trained. This will also be added to the Staff Member Orientation checklist completed by supervisors. 4. Every two weeks, after the payroll clerk has completed the EARS checklist, the controller will verify that every staff member timesheet has been received and new or terminated staff members are noted on the checklist. A second page will be created on the checklist to account for staff members who do not complete EARS. Any changes (new or termed staff) will be accounted for so that we have a complete list of who completes EARS and which staff members do not. 5. At the end of fiscal calendar, controller will notify payroll staff creating the Billing Backup report with the new Fringe calculation to be added to the workbook. Controller will verify the fringe number is correct in the workbook before any billing begins for the new fiscal year. Payroll staff member will also add to staff calendar to ensure that information is received when creating the spreadsheet for the new fiscal period. ? The name of the contact person(s) responsible for the corrective actions: Kathleen Broadhurst, Senior Director of Finance, Cathy Fisher, Controller, and Dorothy Conn, Payroll Administrator. ? The corrective action planned: See above comments ? The anticipated completion date: o The internal process in the finance department will be completed December 31, 2022. The Program Manager meeting and education will be conducted in January 2023.
View Audit 40574
Finding 45771 (2022-005)
Significant Deficiency 2022
Fargo Housing and Redevelopment Authority
ND
HUD Housing Programs Significant Deficiency
Contact Person Tom Keller, Executive Director, Jill Liebelt, CFO, & Chris Brungardt, CEO Corrective Action Plan The Authority will have a checklist on annual certifications to ensure all appropriate documents are included in the file. Planned Completion Date for CAP December 31, 2023
Contact Person Tom Keller, Executive Director, Jill Liebelt, CFO, & Chris Brungardt, CEO Corrective Action Plan The Authority will have a checklist on annual certifications to ensure all appropriate documents are included in the file. Planned Completion Date for CAP December 31, 2023
View Audit 40655
Finding 45770 (2022-004)
Significant Deficiency 2022
Fargo Housing and Redevelopment Authority
ND
HUD Housing Programs Significant Deficiency
Contact Person Tom Keller, Executive Director, Jill Liebelt, CFO, & Chris Brungardt, CEO Corrective Action Plan The Authority has reviewed and implemented quality control re-inspections to ensure compliance moving forward. Planned Completion Date for CAP December 31, 2023
Contact Person Tom Keller, Executive Director, Jill Liebelt, CFO, & Chris Brungardt, CEO Corrective Action Plan The Authority has reviewed and implemented quality control re-inspections to ensure compliance moving forward. Planned Completion Date for CAP December 31, 2023
View Audit 40655
Finding 45767 (2022-003)
Significant Deficiency 2022
Brooklyn Bureau of Community Service Dba Brooklyn Community Services
NY
Reporting § 200.512
Management agrees that the single audit reporting package was not submitted within the required timeframe due to key employee turnover coupled with staffing challenges subsequent to year end. In addition, BCS began a transition from one third-party external firm to another third-party firm in Septem...
Management agrees that the single audit reporting package was not submitted within the required timeframe due to key employee turnover coupled with staffing challenges subsequent to year end. In addition, BCS began a transition from one third-party external firm to another third-party firm in September of 2022. The former firm held the general ledger data for BCS and has been slow to turn it over in a manageable manner causing the delay in filing of the single audit report package. Dmitriy Goyzman (current Chief Financial Officer) was hired in December of 2022 and is actively in the process of hiring a new internal finance team. Back office finance department operations are currently filled by the second third-party external firm. In addition to the CFO, BCS has payroll, purchasing and 2 staff accountants and will have a Controller on staff by mid- June of 2023. Hiring of five additional positions for grants management will be completed in the Fall of 2023 replacing BDO personnel with in-house staff. In our new configuration, BCS will: 1) own its financial software and data, 2) be sufficiently staffed to run its day-to-day financial operations, 3) be able to support program operations in an efficient manner and 4) be able to respond and complete audits on time. The management will ensure that the single audit report package is submitted before the March 31, 2024 deadline.
View Audit 39938
Brooklyn Bureau of Community Service Dba Brooklyn Community Services
NY
Subrecipient Monitoring Special Tests & Provisions
BCS was notified that we must administer the Community Services Block grant program through a tripartite board for our fatherhood program. BCS has since received an advisory opinion from an Assistant General Counsel of the Department of Youth and Community Development stating that ?the tripartite bo...
BCS was notified that we must administer the Community Services Block grant program through a tripartite board for our fatherhood program. BCS has since received an advisory opinion from an Assistant General Counsel of the Department of Youth and Community Development stating that ?the tripartite board requirement applies to local community action agencies [CAA], which is DYCD, not sub recipients...? Accordingly, as a sub recipient, BCS is not responsible for the implementation of the tripartite advisory committee. Moreover, the creation of the tripartite advisory committee would require BCS to have a board of directors which would include elected officials. It is in the sole discretion of BCS to decide whether to include an elected official on the board, as being mandated to do so by this directive may pose a potential conflict for BCS that may run contrary to state and federal laws.
View Audit 39938
Finding 45765 (2022-002)
Significant Deficiency 2022
Lycee Francais De La Nouvelle-Orleans
LA
Internal Control / Segregation of Duties § 200.19
Lycee Francais de la Nouvelle-Orleans' (a nonprofit organization) (Lycee) respectively submits the following corrective action plan for the year ended June 30, 2022. RESPONSES TO FINDINGS: 2022-002: Graduation Rate Cohort Documentation U.S. Department of Education Response: We agree with the a...
Lycee Francais de la Nouvelle-Orleans' (a nonprofit organization) (Lycee) respectively submits the following corrective action plan for the year ended June 30, 2022. RESPONSES TO FINDINGS: 2022-002: Graduation Rate Cohort Documentation U.S. Department of Education Response: We agree with the auditors' comments. We are concurrently making updates to our policies, procedures, and related control processes as well.
View Audit 40182
Finding 45764 (2022-003)
Significant Deficiency 2022
Native Partnership for Housing, INC
NM
Reporting
NPH is aware the implementation of outsourcing the accounting department required an extensive period of time to fully transition to the outsourced CPA firm. NPH has completed the transition and is now in a position to ensure the annual federal reporting package is submitted in a timely manner in th...
NPH is aware the implementation of outsourcing the accounting department required an extensive period of time to fully transition to the outsourced CPA firm. NPH has completed the transition and is now in a position to ensure the annual federal reporting package is submitted in a timely manner in the future.
View Audit 39964
Finding 45763 (2022-002)
Material Weakness 2022
Native Partnership for Housing, INC
NM
NPH made the decision to utilize CDFI funds to ensure seamless operations after considerable thought and extensive discussions with experts in the use of CDFI funds. We would not take such action without input from industry experts that NPH could lend CDFI funds to itself to continue its mission of ...
NPH made the decision to utilize CDFI funds to ensure seamless operations after considerable thought and extensive discussions with experts in the use of CDFI funds. We would not take such action without input from industry experts that NPH could lend CDFI funds to itself to continue its mission of providing education, lending and development/construction services to its clients. NPH made the decision to utilize CDFI funds to ensure seamless operations after considerable thought and extensive discussions with experts in the use of CDFI funds. We would not take such action without input from industry experts that NPH could lend CDFI funds to itself to continue its mission of providing education, lending and development/construction services to its clients. The reason NPH was placed in this unfortunate situation was the unprecedented inflationary period our nation has faced over the past 2 ? years. One impact was a 40% increase in the average cost of home construction. An additional impact was the unparalleled rise in home mortgage rates caused delays in closing homes constructed. This generated extensive carrying costs which NPH had to endure while homebuyers struggled to qualify and close on the homes they were purchasing. NPH believed its course of action would be supported by the following opportunities it was pursuing. NPH had been informed by Oweesta that it would be receiving a low interest (1.9%) only loan of $1.35 million combined with a $150,000 grant. In addition, NPH had received notice of a $1.55 million-dollar NACA grant, of which 15% could be used for operations. Furthermore, NPH had pre-qualified for a $1.55 million-dollar CDFI ERP grant of which 20% could be used for operations. Unfortunately, the NACA Grant came in over 1.5 years late, the Oweesta funds and the ERP grant did not materialize at all. NPH has reason to believe these last two funding sources did not come to fruition due to the 2021 Audit by Walker and Armstrong. On the positive side NPH has finally received its NACA Grant of $1.3 million dollars of which $225,000 can be used for operations. NPH has applied for a $400,000 grant from Wells Fargo Bank. Unfortunately, NPH has been placed in the position of moving away from its historical commitment of being chiefly focused on its mission to serve and has been forced into being more heavily focused on building its balance sheet first, mission second. With that, NPH has ceased its home construction operations at Karigan Estates to reduce risk and conserve financial capital. NPH and CWCP are only pursing construction opportunities that have a very high probability of providing substantial positive cash flow required to build its balance sheet. Construction opportunities that may provide significant positive cash flow are, but not limited to, are restroom additions approved by the Navajo Nation, the remodeling of restrooms for Navajo Nation administration buildings to become ADA compliant and providing construction services for the Navajo Nation Presidential Home.
View Audit 39964
Prince George's County Voa Living Center I, Inc.
LA
HUD Housing Programs Reporting
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. Management will ensure that each tenant has a minimum security deposit of $50. Completion Date: Sept...
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. Management will ensure that each tenant has a minimum security deposit of $50. Completion Date: September 14, 2022
View Audit 39803
Prince George's County Voa Living Center I, Inc.
LA
Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $6,627. Management will ensure ...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $6,627. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: September 14, 2022
View Audit 39803
Eden Heights, INC
TX
Reporting
2022-001: The data collection forms were filed on December 20, 2022.
2022-001: The data collection forms were filed on December 20, 2022.
View Audit 39829
Aneta Parkview Health Center
ND
Matching / Level of Effort / Earmarking
N/a
N/a
View Audit 40716
Finding 45755 (2022-002)
Significant Deficiency 2022
Housing Initiatives, INC
WI
Eligibility Internal Control / Segregation of Duties
2022-002 Department of Housing and Urban Development, Assistance Listing Number 14.239, Home Investment Partnership Program and 14.267 Continuum of Care Program: Control Deficiency Criteria: To meet the various aspects of program compliance, tenant files should have documentation that includes inco...
2022-002 Department of Housing and Urban Development, Assistance Listing Number 14.239, Home Investment Partnership Program and 14.267 Continuum of Care Program: Control Deficiency Criteria: To meet the various aspects of program compliance, tenant files should have documentation that includes income verification, eligibility determination and current rental agreements. Condition: Tests of tenant files identified instances .where not all documentation was able to be located. Cause: Housing Initiatives, Inc. does not have a consistent process and recordkeeping system that ensures all tenant files are complete or that all applicable records are available timely. Effect: Without the necessary documentation to verify that tenants meet the various compliance requirements, there may be instances of noncompliance. Recommendation: We recommend that Housing Initiative develop processes and procedures to ensure that all tenant files are complete and include all necessary documentation to verify compliance. Response: Housing Initiative, Inc. is aware of the compliance requirements and the importance of complete tenant files. We have been working towards updating records and utilizing electronic records systems which may have resulted in not being able to find the documentation during testing. We feel tenant files and records should be complete in the future. Housing Initiatives, Inc.'s Corrective Action Plan: Regarding financial reporting finding, Housing Initiatives staff will continue to work with the same auditing firm to ensure that reporting for the current year is in line with GAAP requirements. In part, this will involve strengthening the agency's relationship with a third-party accounting firm. A recent merger involving the firm that Housing Initiatives used for the past several years provides an opportunity to involve a different firm. As regards the second finding, Housing Initiatives recognizes the importance and requirement of maintaining all required documentation for clients served. A review of all files will be implemented to reveal any incomplete documentation, and then steps taken to address any omissions.
View Audit 40729
Finding 45749 (2022-002)
Significant Deficiency 2022
Doane University
NE
Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring
Finding 2022-002 Federal Awards Findings and Questioned Costs Condition The change in status for three of twenty-five students tested was not reported to the National Student Loan Data System (NSLDS) within 30 days or included in a response to a roster file within 60 days. The change in status infor...
Finding 2022-002 Federal Awards Findings and Questioned Costs Condition The change in status for three of twenty-five students tested was not reported to the National Student Loan Data System (NSLDS) within 30 days or included in a response to a roster file within 60 days. The change in status information for five of twenty-five students tested did not agree between the campus level and program level enrollment detail. The date for the change in status for eleven of twenty-five students tested did not agree to the University?s records. The total number of students impacted is thirteen due to students being included in multiple categories as noted above. Corrective Action Plan Doane University staff is changing our process for enrollment reporting. Auditors have provided a copy of the NSLDS Enrollment Reporting Guide which staff will refer to for specific guidance in case questions arise. Errors noted in the Single Audit for the period 7/1/2021-6/30/2022 will be adjusted to reflect data noted in the schedule relative to this finding. Name(s) of Contact Person(s) Responsible for Corrective Action: Denise Ellis, Registrar, Doane University. Anticipated Completion Date: April 30, 2023 CFO February 27, 2023
View Audit 39674
Finding 45740 (2022-004)
Significant Deficiency 2022
Doane University
NE
Subrecipient Monitoring Allowable Costs / Cost Principles Reporting
Finding 2022-004 Condition The University?s 2021 single audit reporting package was not submitted within the required timeframe. Corrective Action Plan Corrective Action Planned: Doane University is aware of the timeline required for single audit reporting package submission and will work closely wi...
Finding 2022-004 Condition The University?s 2021 single audit reporting package was not submitted within the required timeframe. Corrective Action Plan Corrective Action Planned: Doane University is aware of the timeline required for single audit reporting package submission and will work closely with the auditor to ensure that all documentation is submitted within the required timeframe. Doane University transitioned to a new audit firm for fiscal year ended June 30, 2022 to help ensure a smoother process. Name(s) of Contact Person(s) Responsible for Corrective Action: Julie Heyen, Controller Anticipated Completion Date: March 31, 2023 CFO February 27, 2023
View Audit 39674
Finding 45739 (2022-003)
Significant Deficiency 2022
Doane University
NE
Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring
Finding 2022-003 Condition Various key student financial assistance processes, such as monthly Direct loan reconciliations and drawdowns of federal funds, have been performed, but there is no evidence of documented reviews. In addition, it was noted that the servicer?s internal control report for th...
Finding 2022-003 Condition Various key student financial assistance processes, such as monthly Direct loan reconciliations and drawdowns of federal funds, have been performed, but there is no evidence of documented reviews. In addition, it was noted that the servicer?s internal control report for the Perkins Loan Program was not reviewed. Corrective Action Plan Corrective Action Planned: In the fiscal year starting July 1, Doane University has implemented or changed processes to ensure management review and documentation of the review is saved. Name(s) of Contact Person(s) Responsible for Corrective Action: Julie Heyen, Controller Anticipated Completion Date: September 30, 2022 CFO February 27, 2023
View Audit 39674
Finding 45738 (2022-005)
Material Weakness 2022
City of Shreveport
LA
Reporting Matching / Level of Effort / Earmarking § 200.303
The previous Director of Finance did not leave any documentation on how to access the City?s online reporting portal or documentation of reports that had been previously submitted. Finance has registered for new accounts with the appropriate Federal agency and will update reporting and submit repo...
The previous Director of Finance did not leave any documentation on how to access the City?s online reporting portal or documentation of reports that had been previously submitted. Finance has registered for new accounts with the appropriate Federal agency and will update reporting and submit reports timely going forward.
View Audit 39574
Finding 45727 (2022-002)
Significant Deficiency 2022
Regional School Unit No. 1
ME
Allowable Costs / Cost Principles § 200.303
Regional School Unit 1 34 Wing Farm Parkway Bath, ME 04530 Telephone: (207) 443-6601 Facsimile: (207) 443-8295 Patrick M. Manuel, Superintendent of Schools pmanuel@rsu1.org ?Think ~ Care ~ Act? CORRECTIVE ACTION PLAN (Concerning Finding 2022-002) Contact Person Responsible for Corrective Action: Deb...
Regional School Unit 1 34 Wing Farm Parkway Bath, ME 04530 Telephone: (207) 443-6601 Facsimile: (207) 443-8295 Patrick M. Manuel, Superintendent of Schools pmanuel@rsu1.org ?Think ~ Care ~ Act? CORRECTIVE ACTION PLAN (Concerning Finding 2022-002) Contact Person Responsible for Corrective Action: Debra Clark, Business Manager Corrective Action: Regional School Unit 1 offers the following response to finding 2022-002 Regional School Unit 1 acknowledges that a discussion took place regarding this finding with two of the representatives from RHR Smith. Federal procurement procedure policies were discussed and the RSU agrees that the current policies in place could be strengthened in the future with regards to federal funds. RSU 1 requested that specific examples of the language be shared by the auditing firm to ensure stronger controls moving forward. There is a procurement policy in RSU 1 and it was shared with the auditing firm. RSU 1 disagrees with the statements in this deficiency that purchase orders and invoices were missing or incomplete and the unit is not following a consistent approval process over allowable expenses. All invoices and purchase orders that were requested were provided. The RSU 1 does not require a purchase order for services and in those situations a purchase order was not provided, but a signature was provided. There were invoices for tents in response to the pandemic that were emailed to the Facilities Director and then forwarded to the finance office that were not always signed before processing, but the approval was in the grant application and the expense was approved by the Superintendent on the accounts payable warrant. Based upon these actions, the RSU 1 disagrees with this finding.
View Audit 40164
Finding 45726 (2022-001)
Significant Deficiency 2022
Regional School Unit No. 1
ME
Special Tests & Provisions Internal Control / Segregation of Duties
Regional School Unit 1 34 Wing Farm Parkway Bath, ME 04530 Telephone: (207) 443-6601 Facsimile: (207) 443-8295 Patrick M. Manuel, Superintendent of Schools pmanuel@rsu1.org ?Think ~ Care ~ Act? CORRECTIVE ACTION PLAN (Concerning Finding 2022-001) Contact Person Responsible for Corrective Action: Deb...
Regional School Unit 1 34 Wing Farm Parkway Bath, ME 04530 Telephone: (207) 443-6601 Facsimile: (207) 443-8295 Patrick M. Manuel, Superintendent of Schools pmanuel@rsu1.org ?Think ~ Care ~ Act? CORRECTIVE ACTION PLAN (Concerning Finding 2022-001) Contact Person Responsible for Corrective Action: Debra Clark, Business Manager Corrective Action: Regional School Unit 1 will take the following actions to address finding 2022-001 Regional School Unit 1 acknowledges that the Davis-Bacon guidelines were not followed properly in fiscal year 2022 for two of our construction contracts. There were multiple grants provided during Covid 19 and grant funding applications and timing created a challenging issue for the administrative staff. Regional School Unit 1 now has the proper federal award form and the U.S. Wage and Hour Division payroll form available to be included with new construction contracts moving forward. These forms will be provided with any future construction contracts. The Facilities Director and Business Manager have reviewed the process and we are confident that this will not be an issue in the future.
View Audit 40164
Finding 45723 (2022-003)
Significant Deficiency 2022
The Advocacy Center of Tompkins County
NY
We agree with the Auditor's Recommendation. Process procedures updated to create separate procedures specific to federal grants required by CFR 200.302, 305, 318-320, 430-431, and 475.
We agree with the Auditor's Recommendation. Process procedures updated to create separate procedures specific to federal grants required by CFR 200.302, 305, 318-320, 430-431, and 475.
View Audit 40283
Finding 45722 (2022-004)
Material Weakness 2022
City of Albemarle
NC
Questioned Costs Special Tests & Provisions Eligibility
Name of Contact Person: Dr. Kim Scott, Director of Public Housing Corrective Action/Management?s Response: The issues regarding applicant files was one of the first control issues identified when I came to the City. A written action plan has been developed with the approval of our local Housing and ...
Name of Contact Person: Dr. Kim Scott, Director of Public Housing Corrective Action/Management?s Response: The issues regarding applicant files was one of the first control issues identified when I came to the City. A written action plan has been developed with the approval of our local Housing and Urban Development field office. Each applicant is being reviewed at their anniversary date to obtain complete records of documentation to support eligibility. Proposed Completion Date: Immediately and ongoing.
View Audit 40270 Questioned Costs: $1
Finding 45721 (2022-003)
Material Weakness 2022
City of Albemarle
NC
Procurement, Suspension & Debarment
Name of Contact Person: Dr. Kim Scott, Director of Public Housing Corrective Action/Management?s Response: As stated in finding 2022-003, staff turnover was a major component that caused this issue. Also, additional workloads that came from two compliance reviews of the Housing program and a surpris...
Name of Contact Person: Dr. Kim Scott, Director of Public Housing Corrective Action/Management?s Response: As stated in finding 2022-003, staff turnover was a major component that caused this issue. Also, additional workloads that came from two compliance reviews of the Housing program and a surprise REAC inspection that occurred in June contributed to this issue. The Department of Public Housing is closely working with the Finance Department to ensure compliance with the City of Albemarle?s purchasing policy. Proposed Completion Date: Immediately and ongoing.
View Audit 40270
Finding 45717 (2022-003)
Significant Deficiency 2022
Blue Rivers Area Agency on Aging
NE
Allowable Costs / Cost Principles Internal Control / Segregation of Duties Significant Deficiency
Finding 2022-003 Significant Deficiency in Internal Controls over Compliance for Allowable Costs Corrective Action Planned: The Agency has completed time studies for personnel who are allocated across multiple programs and will review documentation to ensure the time study data is applied consistent...
Finding 2022-003 Significant Deficiency in Internal Controls over Compliance for Allowable Costs Corrective Action Planned: The Agency has completed time studies for personnel who are allocated across multiple programs and will review documentation to ensure the time study data is applied consistently or updated when necessary to support the allocation. Documentation will be maintained to support the allocation methods. Anticipated Completion Date: June 30, 2023 Responsible Parties: The Agency?s Management and staff.
View Audit 40668
Finding 45709 (2022-001)
Significant Deficiency 2022
Alliance for Business and Training, Inc.
TN
Matching / Level of Effort / Earmarking
A statewide waiver for the required percentage had been requested and approved by the federal government by the State of Tennessee in years past. During the year in question, the waiver had expired, and a new waiver was not requested by the State of Tennessee in time to cover the period in question....
A statewide waiver for the required percentage had been requested and approved by the federal government by the State of Tennessee in years past. During the year in question, the waiver had expired, and a new waiver was not requested by the State of Tennessee in time to cover the period in question. At the point AB&T became aware that the waiver had not been requested, it was too late to overcome the deficit. In the future, the FTDD, the current fiscal agent for the WIOA program in Northeast Tennessee will monitor expenditures by required categories as specified in grant contracts and agreements and ask that the State request any necessary waivers.
View Audit 40206
Greenfield Commons, INC
CT
Special Tests & Provisions
This letter serves as the Greenfield Commons, INC written corrective action plan to address the fiscal year 2022 Independent Auditor's Report (IPA) letter prepared by Maletta & Company. Listed below is the :finding and Greenfield Commons, INC's corrective action plan which as of the date of this let...
This letter serves as the Greenfield Commons, INC written corrective action plan to address the fiscal year 2022 Independent Auditor's Report (IPA) letter prepared by Maletta & Company. Listed below is the :finding and Greenfield Commons, INC's corrective action plan which as of the date of this letter has been implemented. 2022-001 - Replacement Reserves Special Tests and Provisions Supportive Housing for the Elderly (Section 202) Assistance Listing #14.157 Reportable Noncompliance Statement of Condition The Project did not make replacement reserve deposits in the required amount, of which, $2,167 was not funded. Criteria The Project Rental Assistance Contract (PRAC) requrres the Project to make monthly deposits of $2,167 to its replacement reserve. Cause Management did not prioritize the replacement reserve deposit ahead of monthly payables. Effect or Potential Effect The Project is not in compliance with the PRAC, and the lack of a sufficient replacement reserve puts the Project at risk. Recommendation The Project should make the required replacement reserve deposits immediately to bring the account into compliance and management should establish a procedure to ensure that reserve deposits are given priority payment treatment going forwards. Management's Response Management agrees with the finding, see Corrective Action Plan for plan of action. Corrective Action Plan The replacement deposit noted in the finding has been made and an automatic transfer has been set up from the property's operating account to the replacement reserve account once a month to eliminate this error occurring in the future.
View Audit 40630
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