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Corrective Action Plans

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Finding 15914 (2022-001)
Significant Deficiency 2022
South Carolina Regional Housing Authority No. 3
SC
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Finding 2022-001 ? Internal Controls Governing the Public Housing Waiting List ? Significant Deficiency ? CFDA #14.850 Corrective Action Plan: Although we have determined that no one has received housing unjustly and the written process was followed other than the documenting of each applicants fi...
Finding 2022-001 ? Internal Controls Governing the Public Housing Waiting List ? Significant Deficiency ? CFDA #14.850 Corrective Action Plan: Although we have determined that no one has received housing unjustly and the written process was followed other than the documenting of each applicants file verifying the history of offer and contact. We determined that the following internal controls were relevant to our meeting out audit findings: ? We would have to develop an across the board protocol of how we would be handling applications from entry to being housed. We would have to not only enforce written policies but put in place an audit to ensure that the process was being carried out correctly. ? We will be contacting our public housing software company to get the offering process up and running in the computer so that we will be able to document all actions that take place within an applicants file so that it can be viewed by all persons upon opening an applicants file. ? We will be changing our current offer process so that it will be done and documented only through the computer and we will no longer use handwritten documentation. ? We will get with our software company to ensure that we will have the proper written protocol and make sure that we can run activity reports. ? We will train all affected employees with these new changes. Person Responsible: Doris Jamison and Tony Still Anticipated Completion Date: 03/31/2023
View Audit 19555
West Carroll Community School District No 314
IL
Individual who did not file by deadline was dealing with family emergencies out of state. Going forward a calendar ticker system will be created and used by the board secretary to ensure all board member statements are filed by the May 1st deadline. See full Corrective Action Plan on the District le...
Individual who did not file by deadline was dealing with family emergencies out of state. Going forward a calendar ticker system will be created and used by the board secretary to ensure all board member statements are filed by the May 1st deadline. See full Corrective Action Plan on the District letterhead.
View Audit 19552
West Carroll Community School District No 314
IL
Special Tests & Provisions
Journal entries to reclassify expense items will be completed. Bookkeeper has also been given information regarding changes to how lease agreements and payments of interest are to be coded in order that future budgets can be set up accordingly. See full Corrective Action Plan on the District letterh...
Journal entries to reclassify expense items will be completed. Bookkeeper has also been given information regarding changes to how lease agreements and payments of interest are to be coded in order that future budgets can be set up accordingly. See full Corrective Action Plan on the District letterhead.
View Audit 19552
West Carroll Community School District No 314
IL
Questioned Costs
Changes in bookkeeping personnel contributed to this error. Benefits were included and not all evidence of costs submitted to auditing on time. Going forward, increase knowledge and awareness of district bookkeeper regarding grant details and covered items so ineligible expenses are not included in ...
Changes in bookkeeping personnel contributed to this error. Benefits were included and not all evidence of costs submitted to auditing on time. Going forward, increase knowledge and awareness of district bookkeeper regarding grant details and covered items so ineligible expenses are not included in expenditure report totals. Additional documentation can be provided upon request. See full Corrective Action Plan on the District letterhead.
View Audit 19552 Questioned Costs: $1
West Carroll Community School District No 314
IL
Changes in bookkeeping personnel created a backlog in report filing. Going forward, a calendar ticker system will be created by district bookkeeper to record report due dates and submissions. See full Corrective Action Plan on the District letterhead.
Changes in bookkeeping personnel created a backlog in report filing. Going forward, a calendar ticker system will be created by district bookkeeper to record report due dates and submissions. See full Corrective Action Plan on the District letterhead.
View Audit 19552
West Carroll Community School District No 314
IL
Questioned Costs
The district did incur the expenses reported for speech therapy service; however, not all evidence of cost submitted to auditing on time showing the portion of payment for outplaced students utilizing speech therapy services. Bookkeeper will include thorough documentation of all expenses claimed wit...
The district did incur the expenses reported for speech therapy service; however, not all evidence of cost submitted to auditing on time showing the portion of payment for outplaced students utilizing speech therapy services. Bookkeeper will include thorough documentation of all expenses claimed with grant files going forward. Additional documentation can be provided upon request. See Full Corrective Action Plan on the District letterhead.
View Audit 19552 Questioned Costs: $1
West Carroll Community School District No 314
IL
Questioned Costs
The District did incur the expenditures reported, however the salary obligations paid out in July and August of 2022 were reported as expenditures through June 30, 2022. Changes in bookkeeping personnel contributed to this error. In the future expenditure reports which include salary obligations yet...
The District did incur the expenditures reported, however the salary obligations paid out in July and August of 2022 were reported as expenditures through June 30, 2022. Changes in bookkeeping personnel contributed to this error. In the future expenditure reports which include salary obligations yet to be paid after June 30th will be recorded as outstanding obligations on the June 30th report with final expenditure report to be submitted by September 20th of the following fiscal year. Additional documentation can be provided upon request. See full Corrective Action Plan on the District letterhead.
View Audit 19552 Questioned Costs: $1
Finding 15901 (2022-002)
Material Weakness 2022
Woodland School District No. 404
WA
Subrecipient Monitoring Internal Control / Segregation of Duties Special Tests & Provisions
Finding ref number: 2022-002 Finding caption: The District did not have adequate internal controls for ensuring compliance with wage rate requirements. Name, address, and telephone of District contact person: Stacy Brown, Director of Business Services 800 Second St Woodland, WA 98674-8467 (360) 8...
Finding ref number: 2022-002 Finding caption: The District did not have adequate internal controls for ensuring compliance with wage rate requirements. Name, address, and telephone of District contact person: Stacy Brown, Director of Business Services 800 Second St Woodland, WA 98674-8467 (360) 841-2715 Corrective action the auditee plans to take in response to the finding: (If the auditee does not concur with the finding, the auditee must list the reasons for disagreement). The current vendor invoices do not break out when we are getting equipment and when there are staff onsite working. The work has been sporadic, so in the Business Office, we do not know when they are onsite and therefore not sure when payrolls are required. We are working with the maintenance department to keep us apprised when we have contractors onsite working on the HVAC (ESSER) projects. We originally thought we could get the weekly payrolls from the L&I website, but are finding that they are not posted timely and sometimes not at all. We are working directly with the vendors to provide weekly payrolls when they are working. The district has implemented a review log for all Federal projects requiring review of weekly payrolls. The Purchasing and Benefits Coordinator will document the vendor, week and certify that she has received and reviewed the payrolls received. Payment will be withheld if we do not receive the payrolls in a timely manner. Anticipated date to complete the corrective action: 6/12/23
View Audit 19549
Finding 15899 (2022-001)
Material Weakness 2022
Woodland School District No. 404
WA
Questioned Costs Procurement, Suspension & Debarment Subrecipient Monitoring
Finding ref number: 2022-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with allowable activities and costs, equipment, procurement, and restricted purpose requirements. Name, address, and telephone of District contact person: Stacy Brown, Director...
Finding ref number: 2022-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with allowable activities and costs, equipment, procurement, and restricted purpose requirements. Name, address, and telephone of District contact person: Stacy Brown, Director of Business Services 800 Second St Woodland, WA 98674-8467 (360) 841-2715 Corrective action the auditee plans to take in response to the finding: (If the auditee does not concur with the finding, the auditee must list the reasons for disagreement). The district disagrees with some portions of the finding. The district originally was not going to participate in the ECF program as we did not believe we had an unmet need, per the original requirements. We then received notification from our contractor that the FCC had clarified the rules and if we have a policy that shows we only allow district owned and managed devices on our network and we can estimate how many devices (staff and student) would be needed if the school or some schools went back to remote learning, we would qualify for funding. Based on this information and a review of our policies, we decided to apply for the funds. The finding states that we do not have internal controls in place to ensure we have all required elements for our inventories. We were not able to get serial numbers from the vendor but we were able to back into the dates the Chromebooks were entered into inventory and accounted for all 600 student devices and the students to which they were assigned. This also showed that we met the restricted purpose of one device per student or staff member. In response to the finding, the district will make the following corrective actions: 1. The Business Manager will be more diligent in ensuring that all Federal program funds are properly included on the Schedule of Expenditures of Federal Assistance (SEFA). 2. The district will ensure that they are aware of compliance requirements new or unfamiliar Federal grants. 3. The district will ensure that devices or equipment purchased with Federal funds are identified as such and accounted for as such in the district inventory. 4. The district will ensure that Federal and District procurement policies are followed, including sealed bids for purchases greater than $75.000. 5. Once accounting for ECF purchases as federal devices, the district will be able to show that only one device has been issued to each student and staff member. Anticipated date to complete the corrective action: 6/12/23
View Audit 19549 Questioned Costs: $1
Finding 15895 (2022-001)
Significant Deficiency 2022
Community College District of St. Louis
MO
Special Tests & Provisions Student Financial Aid Reporting
U.S. Department of Education Community College District of St. Louis respectfully submits the following corrective action plan for the year ended June 30, 2022. Contact information for the individual responsible for the corrective action: Mark Swadener, Vice Chancellor of Finance Community College D...
U.S. Department of Education Community College District of St. Louis respectfully submits the following corrective action plan for the year ended June 30, 2022. Contact information for the individual responsible for the corrective action: Mark Swadener, Vice Chancellor of Finance Community College District of St. Louis 3221 McKelvey Road Bridgeton, MO 63044 Independent public accounting firm: KPM CPAs, PC, 1445 East Republic Road, Springfield, MO 65804 Audit Period: Year ended June 30, 2022 The finding from the June 30, 2022 Schedule of Findings and Questioned Costs is discussed below. The finding is numbered with the number assigned in the schedule. Finding ? Major Federal Award Program Audit 2022-001 Recommendation: We recommend the College implement procedures in order to strictly comply with the requirements of 34 CFR 682.610 and 685.309 as it relates to reporting required to the NSLDS. We further recommend that the College follow the guidance provided in the NSLDS Enrollment Reporting Guide and stay abreast of new guidance as published by the Department of Education. Corrective Action Taken: The Office of the Registrar at Saint Louis Community College investigated he exception and updated our existing reporting procedures beginning with the Fall 2022 semester. The College believes the new procedures will timely identify and report the required enrollment status changes for the National Student Loan Database System (NSLDS). Anticipated Completion Date: Fall 2022 semester
View Audit 19548
Finding 15893 (2022-001)
Material Weakness 2022
Home Share 092-Hd017
MN
Internal Control / Segregation of Duties Eligibility HUD Housing Programs § 200.303
March 27, 2023 HOME SHARE HUD PROJECT NO. 092-HD017 Corrective Action Plan Finding: 2022-001 ? Compliance and Controls over Compliance ? Eligibility Supportive Housing for Persons with Disabilities (Section 811), CFDA No. 14.181 Material Weakness & Noncompliance In 2022, Home Share did not have cont...
March 27, 2023 HOME SHARE HUD PROJECT NO. 092-HD017 Corrective Action Plan Finding: 2022-001 ? Compliance and Controls over Compliance ? Eligibility Supportive Housing for Persons with Disabilities (Section 811), CFDA No. 14.181 Material Weakness & Noncompliance In 2022, Home Share did not have controls in place to ensure that eligibility criteria and rent calculations were being reviewed and/or approved by someone other than the individual making the initial determination or annual recertification. Actions Taken or Planned: Management agrees with this finding. Beginning in January 2022, management has contracted out the eligibility determination process to a third-party contractor with significant experience in affordable housing and similar processes. Management is working with the contractor to include a second individual in this process so that there will be a review performed by someone other than the individual making the initial determination or annual recertification. Contact Persons: Ernest Johnson, Housing Associate Director Robert Pickering, Chief Financial Officer
View Audit 19545
Finding 15892 (2022-001)
Material Weakness 2022
Greenwood Charter School
UT
Material Weakness Reporting Matching / Level of Effort / Earmarking
Finding 2022-001 Finding Summary: Greenwood Charter School is required to submit annual financial statements and the proposed budget to the USDA. These items were not provided to the USDA by June 30, 2022. Responsible Individuals: Tracey Nelsen, Director and Matt Lovell, Business Manager Corrective ...
Finding 2022-001 Finding Summary: Greenwood Charter School is required to submit annual financial statements and the proposed budget to the USDA. These items were not provided to the USDA by June 30, 2022. Responsible Individuals: Tracey Nelsen, Director and Matt Lovell, Business Manager Corrective Action Plan: Management will provide a copy of the audited financial statements and copy of the proposed budget to USDA annually. Anticipated Completion Date: Ongoing Anticipated Completion Date: Management has provided the audited financial statements and a copy of the proposed budget to USDA in December 2022 and will continue to ensure all necessary corrective action plan items are submitted to the USDA each year.
View Audit 19543
Finding 15891 (2022-001)
Significant Deficiency 2022
Freeport Housing Authority
NY
HUD Housing Programs Eligibility
Re: Corrective Action Plan Freeport Housing Authority 2022 Audit Finding 2022-001 ? Eligibility Auditee?s Response and Planned Corrective Action Planned Implementation Date of Corrective Action: December 2023 Person Responsible for Corrective Action: John Hrvatin, Executive Director The fo...
Re: Corrective Action Plan Freeport Housing Authority 2022 Audit Finding 2022-001 ? Eligibility Auditee?s Response and Planned Corrective Action Planned Implementation Date of Corrective Action: December 2023 Person Responsible for Corrective Action: John Hrvatin, Executive Director The following reflects the Planned Corrective Action Plan pursuant to find 2022-001: ? Effective immediately, the Executive Director will review monthly all files, and documentation with respect to eligibility. ? Effective immediately a copy of monthly EIV's will be maintained on a PDF file. ? Effective immediately, all monthly EIV's will be maintained in separate binder. In the event you have any questions please do not hesitate to contact me. Sincerely, John Hrvatin Executive Director
View Audit 19529
Finding 15890 (2022-002)
Significant Deficiency 2022
Bethany College
WV
Student Financial Aid Matching / Level of Effort / Earmarking Reporting
Management's response to Finding 2022-002 Significant Deficiency- Student Status Changes Response: Bethany College accepts the finding that we have had an unplanned lapse in our enrollment reporting to NSLDS. This lapse is attributable to Bethany's monthly reporting to the National Student Clearingh...
Management's response to Finding 2022-002 Significant Deficiency- Student Status Changes Response: Bethany College accepts the finding that we have had an unplanned lapse in our enrollment reporting to NSLDS. This lapse is attributable to Bethany's monthly reporting to the National Student Clearinghouse. The National Student Clearinghouse information is submitted through the Student Status Confirmation Report process. The records are then updated with NSLDS. Due to transitions in the positions responsible for the reporting, the monthly uploads were not timely and resulted in sequent errors. Additionally, Bethany has had transitions in other offices that led to some of the identified issues regarding graduation dates and withdrawals. Due to the transitions, Lisa Reilly, Associate Provost of Academic Records and Accreditation, is now a key holder in the system. She had received training from the consortium that Bethany participants in for its database and has been working with National Student Clearinghouse on reports and updating student information. Two additional individuals will be identified and trained to process these reports by June 30, 2023. The institution will prepare a standard guide that will be used in the case of any transitions to prevent this this repeated pattern. The training guide will be completed by June 30, 2023. Reilly is working with National Student Clearinghouse on these corrections and aims to have them completed by March 31, 2023. By December 2023, Bethany will establish an internal audit of the submissions during this period of transition.
View Audit 19527
Finding 15889 (2022-004)
Material Weakness 2022
Memorial Health and Subsidiaries
IL
Subrecipient Monitoring Allowable Costs / Cost Principles Cash Management § 200.303
? Finding 2022-004 ? In October 2022, Management enhanced its maintained supporting documentation to provide evidence of review and approval of FEMA expenditures and financial reporting for future FEMA submissions. o Responsible Party: Amanda Zentefis
? Finding 2022-004 ? In October 2022, Management enhanced its maintained supporting documentation to provide evidence of review and approval of FEMA expenditures and financial reporting for future FEMA submissions. o Responsible Party: Amanda Zentefis
View Audit 19521
Finding 15888 (2022-005)
Material Weakness 2022
Memorial Health and Subsidiaries
IL
Reporting Matching / Level of Effort / Earmarking § 200.303
? Finding 2022-005 ? On or before September 30, 2023, Management will enhance its maintained documentation to support its lost revenue calculations by NPSR by payer to support amounts submitted on the HRSA PRF portal during fiscal year 2023. In addition, Management will review all HRSA PRF portal s...
? Finding 2022-005 ? On or before September 30, 2023, Management will enhance its maintained documentation to support its lost revenue calculations by NPSR by payer to support amounts submitted on the HRSA PRF portal during fiscal year 2023. In addition, Management will review all HRSA PRF portal submissions of lost revenues covering its fiscal year 2023 and ensure evidence of review and approval of the submissions are present to evidence the presence of adherence to its internal controls. o Responsible Party: Amanda Zentefis
View Audit 19521
Finding 15884 (2022-003)
Significant Deficiency 2022
Memorial Health and Subsidiaries
IL
Subrecipient Monitoring Reporting § 200.303
? Finding 2022-003 ? On or before September 30, 2023, Management will re-review its subrecipient monitoring policy and ensure it has fully complied during its fiscal year 2023. o Responsible Party: Peggy Wisher
? Finding 2022-003 ? On or before September 30, 2023, Management will re-review its subrecipient monitoring policy and ensure it has fully complied during its fiscal year 2023. o Responsible Party: Peggy Wisher
View Audit 19521
Finding 15883 (2022-002)
Material Weakness 2022
Memorial Health and Subsidiaries
IL
Questioned Costs Reporting Allowable Costs / Cost Principles § 200.303
? Finding 2022-002 ? On or before September 30, 2023, Management will review all time & effort reporting covering its fiscal year 2023 and implement updates to its certification reporting to ensure calculations are accurately derived and verified through independent review for 100% of each employee?...
? Finding 2022-002 ? On or before September 30, 2023, Management will review all time & effort reporting covering its fiscal year 2023 and implement updates to its certification reporting to ensure calculations are accurately derived and verified through independent review for 100% of each employee?s time and effort and ensure amounts charged to the grant in fiscal year 2023 are supported by these certified records. o Responsible Party: Peggy Wisher
View Audit 19521 Questioned Costs: $1
Finding 15882 (2022-001)
Material Weakness 2022
Memorial Health and Subsidiaries
IL
Questioned Costs Subrecipient Monitoring Reporting § 200.303
? Finding 2022-001 ? In June 2023, Management re-educated itself on the terms & conditions of the Hospital Rate Agreement and has adjusted its subaward calculation forms to ensure direct costs included in the base is limited to $25,000 per subaward per grant year for purposes of calculating indirect...
? Finding 2022-001 ? In June 2023, Management re-educated itself on the terms & conditions of the Hospital Rate Agreement and has adjusted its subaward calculation forms to ensure direct costs included in the base is limited to $25,000 per subaward per grant year for purposes of calculating indirect costs. On or before September 30, 2023, Management will review all indirect cost rate calculations covering its fiscal year 2023 and ensure the correct indirect cost rate used was based on the applicable Hospital Rate Agreement. In addition, effective June 2023, Management has changed its process to ensure updates to the indirect cost rate used is applied in the month the updated Hospital Rate Agreement is received from the Federal agency, and no later. o Responsible Party: Peggy Wisher
View Audit 19521 Questioned Costs: $1
Finding 15880 (2022-001)
Significant Deficiency 2022
Mar Vista Eldorado, INC
IN
Questioned Costs Subrecipient Monitoring Cash Management
Name of auditee: Mar Vista Eldorado, Inc. HUD auditee identification number: 122-EH528-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Dwight Hargett Position: President/CEO - Management Agent Tele...
Name of auditee: Mar Vista Eldorado, Inc. HUD auditee identification number: 122-EH528-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2022 CAP prepared by Name: Dwight Hargett Position: President/CEO - Management Agent Telephone number: 812-987-8344 Current Findings on the Summary of Auditors Results Statement of Condition 2022-001 (Assistance Listing Number 14.157): The required residual receipts deposit in the amount of $9,607 per the June 30, 2021 Computation of Surplus Cash, Distributions and Residual Receipts was not deposited into the residual receipts account within 90 days after the fiscal year end. Recommendation: Management should make a deposit of $9,607 to the residual receipts account for the underfunded amount. Additionally, management should make deposits, as required by the Regulatory Agreement, on an annual basis. Actions taken or planned on the finding: Management made a deposit of $9,607 on August 4, 2022 to fully fund the residual receipts account for the year ended June 30, 2022.
View Audit 19417 Questioned Costs: $1
Finding 15875 (2022-007)
Material Weakness 2022
School District of Marathon City
WI
Internal Control / Segregation of Duties Subrecipient Monitoring Cash Management
Child Nutrition Cluster Reporting Child Nutrition Cluster - Assistance Listing No. 10.553, 10.555 Recommendation: We recommend the District implement a review procedure over reimbursement requests where someone other than the preparer reviews the claim to ensure accounts agree back to supporting doc...
Child Nutrition Cluster Reporting Child Nutrition Cluster - Assistance Listing No. 10.553, 10.555 Recommendation: We recommend the District implement a review procedure over reimbursement requests where someone other than the preparer reviews the claim to ensure accounts agree back to supporting documentation prior to the reimbursement request being filed with the grating agency. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action Planned/Taken: Food service reports are now reviewed and initialed monthly. Food service director would initially run the report and it would be reconciled by the Business Manager. Final claims are reconciled before the report is submitted and initialed by the Superintendent. Name(s) of the contact person(s) responsible for corrective action: Nimisha Patel, Business Manager Planned completion date for corrective action plan: January 1, 2023
View Audit 19352
Finding 15874 (2022-006)
Significant Deficiency 2022
School District of Marathon City
WI
Procurement, Suspension & Debarment Matching / Level of Effort / Earmarking § 200.214
Child Nutrition Cluster Procurement and Suspension and Debarment Child Nutrition Cluster - Assistance Listing No. 10.553, 10.555 Recommendation: We recommend that the District review its Uniform Guidance policies with all staff to ensure procurement requirements are understood and implement controls...
Child Nutrition Cluster Procurement and Suspension and Debarment Child Nutrition Cluster - Assistance Listing No. 10.553, 10.555 Recommendation: We recommend that the District review its Uniform Guidance policies with all staff to ensure procurement requirements are understood and implement controls to ensure compliance. We also recommend the District review and update policies and procedures over review of certain transactions to ensure that all federal grants with covered transactions have vendors reviewed for suspension and debarment status. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action Planned/Taken: Food Service Director now updated on requirements in district policy (6325) on procurement. Necessary controls have been reviewed for any contractual agreements, including debarment documentation, in the future as we are currently in the second year of a five-year contract. Name(s) of the contact person(s) responsible for corrective action: Richard Parks, District Administrator Planned completion date for corrective action plan: January 1, 2023
View Audit 19352
Cleveland Supported Housing INC
TX
Reporting Internal Control / Segregation of Duties
Audit Finding 2022-02: There was a shortfall in the monthly deposits to the replacement reserve due to the December 2022 deposit not being made in a timely manner. We have made up the shortfall in January 2023 and in the future, will ensure the monthly deposits are done in a timely manner.
Audit Finding 2022-02: There was a shortfall in the monthly deposits to the replacement reserve due to the December 2022 deposit not being made in a timely manner. We have made up the shortfall in January 2023 and in the future, will ensure the monthly deposits are done in a timely manner.
View Audit 19237
Cleveland Supported Housing INC
TX
Questioned Costs Reporting Internal Control / Segregation of Duties
Audit Finding 2022-01: Some invoices were duplicated on requests for withdrawal from the replacement reserve. Hence, funds were withdrawn for expenditures which had been included in other requests for withdrawal. We are reviewing our process for requesting withdrawals from the replacement reserve to...
Audit Finding 2022-01: Some invoices were duplicated on requests for withdrawal from the replacement reserve. Hence, funds were withdrawn for expenditures which had been included in other requests for withdrawal. We are reviewing our process for requesting withdrawals from the replacement reserve to ensure there is no duplication of expenditure claimed in the future. We will reimburse the reserve for replacement for the overdrawn funds as soon as possible.
View Audit 19237 Questioned Costs: $1
Simmons University
MA
Student Financial Aid Eligibility Reporting
Finding 2022-003: Enrollment Reporting Award Information Cluster: Student Financial Assistance Agency: Department of Education Award Name: Federal Direct Student Loans, Federal Pell Grant Program Award Year: July 1, 2021 ? June 30, 2022 Assistance Listing Numbers: 84.268, 84.063 In August 2021, p...
Finding 2022-003: Enrollment Reporting Award Information Cluster: Student Financial Assistance Agency: Department of Education Award Name: Federal Direct Student Loans, Federal Pell Grant Program Award Year: July 1, 2021 ? June 30, 2022 Assistance Listing Numbers: 84.268, 84.063 In August 2021, prior to the Workday Student implementation "go live" in September 2021, the University was working with their implementation consultants to help with the initial configuration of enrollment reporting in Workday. Since implementation, they have been continuously making updates to the system and processes to prevent errors from occurring. The Registrar?s office has spent significant time working to understand and refine the way that enrollment status data is captured and processed in the system. The Registrar's Office works collaboratively with partners on campus (Financial Aid and Information Technology) on identifying and resolving issues. After turnover and an extended vacancy in the Assistant Registrar position, the new Assistant Registrar started in July 2022, took over the reporting and has worked diligently to more timely identify and address errors and has noted a decrease in the number of system errors and data kickouts as a result of this work. In addition, in September 2022 the University engaged an NSC Data Specialist with Workday Student expertise to help monitor and ensure that issues are identified promptly and resolved. The Registrar?s office continuously monitors and implements Workday system updates to ensure that our system is up-to-date and staff are informed of challenges that are being identified in the larger Workday community. Finally, the Registrar?s Office continues to work closely with its financial aid counterparts, including their Director of Systems, Reporting, and Compliance, to ensure data is processed and reported within the Federal Guidelines. The last phase of this work is finalizing our review of the process and data related to degree transmission, such work as is expected to be completed no later than May 2023. The Assistant Registrar, James Smith, who can be reached at datarequest@simmons.edu, is responsible for the implementation of this corrective action plan.
View Audit 19033
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