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Corrective Action Plans

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University of Saint Joseph
CT
Student Financial Aid Matching / Level of Effort / Earmarking
Finding No. 2022-002 - Title IV Credit Balances The missing of the fourteen-day deadline by one day was an outlier caused by new staff lacking an understanding of how to calculate the timeframe when a holiday is involved. All staff involved in the refund process have been retrained in the regulation...
Finding No. 2022-002 - Title IV Credit Balances The missing of the fourteen-day deadline by one day was an outlier caused by new staff lacking an understanding of how to calculate the timeframe when a holiday is involved. All staff involved in the refund process have been retrained in the regulations that must be followed. Rogen Miller, Bursar, is responsible for this corrective action plan which has been implemented.
View Audit 40425
Finding 45925 (2022-001)
Significant Deficiency 2022
University of Saint Joseph
CT
Student Financial Aid Reporting Matching / Level of Effort / Earmarking § 200.303
Finding No. 2022-001 ? Enrollment Reporting The University is in the process of correcting the 64 students that were identified as withdrawn instead of graduated. The University is reviewing the data submitted for the May, July and August 2022 conferral dates for the same issue. It should be noted t...
Finding No. 2022-001 ? Enrollment Reporting The University is in the process of correcting the 64 students that were identified as withdrawn instead of graduated. The University is reviewing the data submitted for the May, July and August 2022 conferral dates for the same issue. It should be noted the NSLDS system cannot be updated at this time which is beyond the control of the University. The University has experienced turnover in the Registrar?s Office and will provide additional training to all staff to ensure the reporting requirements are fully understood. The University will review its processes and internal controls as recommended above and make revisions as needed. Sharon Brewer, Interim Registrar, and Michelle Kalis, Provost will be responsible for the implementation of the above process review and implementation of process enhancements, if any, as well as training all appropriate staff within the Registrar?s Office. This work will be completed no later than December 31, 2022. Sharon Brewer, Interim Registrar, will be responsible for ensuring NSLDS is updated within two weeks of the system accepting updates.
View Audit 40425
Finding 45924 (2022-006)
Significant Deficiency 2022
Lee County
NC
Eligibility Reporting
Finding 2022-006 Untimely Review of SSI Termination Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the Untimely Review of SSI Termination topic with staff specifically concerning finding areas of S...
Finding 2022-006 Untimely Review of SSI Termination Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the Untimely Review of SSI Termination topic with staff specifically concerning finding areas of SSI exparte reviews being tracked, documented (including updating of evidence and task status), completed timely and monitored to follow up within appropriate policy timeframes. Second party reviews will be enhanced to ensure those conducting the review ensure that proper procedures are being followed with regard to these policies. Proposed completion date: 11/17/2022
View Audit 40693
Finding 45923 (2022-005)
Significant Deficiency 2022
Lee County
NC
Eligibility
Finding 2022-005 IV-D Cooperation with Child Support Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the IV-D Cooperation with Child Support topic concerning IV-D referral completion, documentation a...
Finding 2022-005 IV-D Cooperation with Child Support Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the IV-D Cooperation with Child Support topic concerning IV-D referral completion, documentation and appropriate follow up procedures with staff. Second party reviews will be enhanced to ensure those conducting the review ensure that proper procedures are being followed with regard to this policy. Proposed completion date: 11/16/2022
View Audit 40693
Finding 45922 (2022-004)
Significant Deficiency 2022
Lee County
NC
Eligibility
Finding 2022-004 Inadequate Request for Information Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the Inadequate Request for Information topic with staff specifically concerning finding areas of Th...
Finding 2022-004 Inadequate Request for Information Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the Inadequate Request for Information topic with staff specifically concerning finding areas of The Work Number and OVS being run as required by policy, property checks being completed at application and review, and documentation being completed concerning the responsibility for shelter costs as it pertains to In-Kind and 1/3 Reduction policies. Second party reviews will be enhanced to ensure those conducting the review ensure that proper procedures are being followed with regard to these policies. Proposed completion date: 11/16/2022
View Audit 40693
Finding 45921 (2022-003)
Significant Deficiency 2022
Lee County
NC
Eligibility
Finding 2022-003 Inaccurate Resources Entry Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the Inaccurate Resource topic with staff specifically concerning finding areas of correct determination an...
Finding 2022-003 Inaccurate Resources Entry Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the Inaccurate Resource topic with staff specifically concerning finding areas of correct determination and entry of vehicles including updating of vehicle values, ensuring all vehicles are addressed and documented appropriately at application and redetermination and rebuttals are documented and entered appropriately. Training was also conducted concerning appropriate documentation and verification of assets such as bank accounts are completed and entered appropriately. Second party reviews will be enhanced to ensure those conducting the review ensure that proper procedures are being followed with regard to these policies. Proposed completion date: 11/16/2022 and 11/17/2022
View Audit 40693
Finding 45920 (2022-002)
Significant Deficiency 2022
Lee County
NC
Eligibility Significant Deficiency Internal Control / Segregation of Duties
Finding 2022-002 Inaccurate Information Entry Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the Inaccurate information topic with staff specifically concerning finding areas of correct determinati...
Finding 2022-002 Inaccurate Information Entry Name of contact person: Sabrina Magedanz, Medicaid Program Manager Corrective Action: Training was conducted on the Inaccurate information topic with staff specifically concerning finding areas of correct determination, documentation and entry of income and appropriate determination, documentation and entry of household composition are completed. Second party reviews will be enhanced to ensure those conducting the review ensure that proper procedures are being followed with regard to these policies. Proposed completion date: 11/16/2022
View Audit 40693
Calvary Plaza
LA
HUD Housing Programs
2022 ?1 Collection of Tenant Accounts Receivable Condition: Management failed to collect monthly lease payments resulting in tenants accruing large amounts of past due rent. Criteria: Monthly tenant lease payments should be collected and payable according to the terms of the HUD model lease. Cause: ...
2022 ?1 Collection of Tenant Accounts Receivable Condition: Management failed to collect monthly lease payments resulting in tenants accruing large amounts of past due rent. Criteria: Monthly tenant lease payments should be collected and payable according to the terms of the HUD model lease. Cause: Site managers did not carry out the terms of the HUD-model lease and collect rent due. Effect: Tenant accounts receivables included significant amounts of unpaid rent for former residents. Recommendation: I recommend management develop and implement a collection policy. Management Response: Of the Net Tenant Accounts Receivable balance, there are several residents that have workout agreements for paying down their arrears balances. According to the Site Manager, there was a resident that was in a nursing home who started paying on their balance until he no longer could. This resident was not able to return to the property from the nursing home. Additionally, there was also another resident that usually paid their rent on time, but they had to spend time in the hospital which affected their ability to pay. In summary, majority of the persons with delinquent balances are on Workout Agreements. We will also be sending you an adjusting journal entries to adjust for the balance for two of the residents whose balances are being paid.
View Audit 39881
Dutchess County Boces
NY
Allowable Costs / Cost Principles HUD Housing Programs
Finding 2022-002: It was noted that BOCES did not comply with the required standards of Support or Salaries and Wages because one employee whose time was charged to the Federal Grant during the fiscal year did not actually work on the grant. The BOCES operates two different grants for adult educatio...
Finding 2022-002: It was noted that BOCES did not comply with the required standards of Support or Salaries and Wages because one employee whose time was charged to the Federal Grant during the fiscal year did not actually work on the grant. The BOCES operates two different grants for adult education programs. The employee?s time was accidentally charged to the wrong adult education program. Recommendation: To prevent future occurrences of this deficiency, we recommend that management review the employees being charged to the specific grant and ensure they are actually working on the grant. Corrective Action Plan: Effective immediately (3/23/23), BOCES will periodically review all grant funded employees and the charging and attestations of their time worked. The Adult Ed Coordinator will communicate to the staff the importance of utilizing the proper budget code when processing timesheets and the corresponding accuracy of the Support of Salaries and Wages statements. The Adult Ed Coordinator will perform a thorough review all timesheets prior to submission to the Payroll department for payment.
View Audit 39738
Finding 45915 (2022-001)
Significant Deficiency 2022
Dutchess County Boces
NY
Eligibility
Finding 2022-001: It was noted that BOCES allowed an adult student to take classes who was not eligible to take the class. Recommendation: To prevent future occurrences of this deficiency, we recommend that management begin to follow all aspects of their eligibility checklist to ensure all proper do...
Finding 2022-001: It was noted that BOCES allowed an adult student to take classes who was not eligible to take the class. Recommendation: To prevent future occurrences of this deficiency, we recommend that management begin to follow all aspects of their eligibility checklist to ensure all proper documentation is gathered and retained and determination is made and if student is ineligible they are not enrolled. Corrective Action Plan: Effective immediately (3/23/23), BOCES will review policies and procedures to ensure only eligible students are enrolled in the program. Adult Ed Coordinator will communicate to the staff the importance of only having eligible students in the program and adjust the existing checklist accordingly to ensure accuracy of use. Clerical staff will follow the approved checklist system to ensure that students meet all eligibility requirements prior to acceptance into the program
View Audit 39738
Ryder Village, Inc.
PR
HUD Housing Programs Subrecipient Monitoring Allowable Costs / Cost Principles
2022-1 Payment of invoices before 30 days of received. The project staff was oriented about the importance of make a payment 30 days after receiving the invoice. The plan of correction empathizes in verify weekly the supplier?s invoices and establish a payment date not more than 30 days of the...
2022-1 Payment of invoices before 30 days of received. The project staff was oriented about the importance of make a payment 30 days after receiving the invoice. The plan of correction empathizes in verify weekly the supplier?s invoices and establish a payment date not more than 30 days of the invoice was received. In some instance is difficult to comply with the dates is particularly when the project has some problem in processing or receive the voucher payment.
View Audit 40139
Finding 45913 (2022-002)
Significant Deficiency 2022
Hamilton Central School District
NY
Internal Control / Segregation of Duties
Reference Number: 2022-002 Description: Medicaid ? Reporting Corrective Action Plan: The District will train appropriate staff on transportation log procedures and logs will be reviewed by Special Services staff as they are collected to ensure signatures and accurate reporting prior to being charged...
Reference Number: 2022-002 Description: Medicaid ? Reporting Corrective Action Plan: The District will train appropriate staff on transportation log procedures and logs will be reviewed by Special Services staff as they are collected to ensure signatures and accurate reporting prior to being charged to Medicaid. Anticipated Corrective Action Plan Completion Date: Ongoing Contact Information: For additional information regarding this finding please contact Shelli Reilly, Assistant Superintendent of Business Services at 262-246-1973
View Audit 40717
Finding 45912 (2022-001)
Significant Deficiency 2022
Hamilton Central School District
NY
Questioned Costs
Reference Number: 2022-001 Description: Medicaid ? Parent Approval Corrective Action Plan: The District has added the M5 Form as a requirement to the Transfer Student Checklist to ensure that the form has been signed for all students coming into the district. The M5 Form will also be required during...
Reference Number: 2022-001 Description: Medicaid ? Parent Approval Corrective Action Plan: The District has added the M5 Form as a requirement to the Transfer Student Checklist to ensure that the form has been signed for all students coming into the district. The M5 Form will also be required during the re-eval process for all students. Both processes require a review of checklist items by the Special Services Department prior to the process being marked as completed. Additionally, Special Services staff will no longer send the original M5 Form along with records for students who transfer out. Anticipated Corrective Action Plan Completion Date: Ongoing Contact Information: For additional information regarding this finding please contact Shelli Reilly, Assistant Superintendent of Business Services at 262-246-1973
View Audit 40717 Questioned Costs: $1
Finding 45910 (2022-003)
Significant Deficiency 2022
Clarkson College
NE
Student Financial Aid Matching / Level of Effort / Earmarking Cash Management § 200.303
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College review its procedures to ensure controls are in place and operating effectively. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in res...
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College review its procedures to ensure controls are in place and operating effectively. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Clarkson College has reviewed Cost of Attendance procedures and starting July 2022, to include all monthly reconciliations related to Pell, Direct Loan, SEOG and FWS along with G5 drawdowns are annotated and reconciled in conjunction with the Controller?s Office. Awarding procedures as well as R2T4 procedures were reviewed as well. The employee responsible for this finding is no longer associated with the college. Name(s) of the contact person(s) responsible for corrective action: Nan Merz Planned completion date for corrective action plan: July 2022
View Audit 40942
Finding 45909 (2022-002)
Significant Deficiency 2022
Clarkson College
NE
Student Financial Aid Reporting Significant Deficiency
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College review its reporting procedures to ensure the students' statuses and effective dates are accurately reported to NSLDS as required by regulations. Explanation of disagreement with audit finding: The...
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College review its reporting procedures to ensure the students' statuses and effective dates are accurately reported to NSLDS as required by regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Financial Aid established a procedure in July 2022 for one FA staff person to work with the Registrar each time enrollment is/was reported. All errors are cleared in the allowed timeframe. The employee responsible for this finding is no longer associated with the college. Name(s) of the contact person(s) responsible for corrective action: Nan Merz Planned completion date for corrective action plan: July 2022
View Audit 40942
Finding 45908 (2022-001)
Significant Deficiency 2022
Clarkson College
NE
Reporting Significant Deficiency Internal Control / Segregation of Duties
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College review its reporting procedures surrounding updating the ECAR to ensure reporting is accurate and completed. Explanation of disagreement with audit finding: There is no disagreement with the audit ...
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College review its reporting procedures surrounding updating the ECAR to ensure reporting is accurate and completed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Clarkson College has reviewed written procedures with all Financial Aid staff to ensure ECAR reporting is accurate and complete in the absence of a financial aid director. The employee responsible for this finding is no longer associated with the college. Name(s) of the contact person(s) responsible for corrective action: Nan Merz Planned completion date for corrective action plan: March 2023
View Audit 40942
Finding 45907 (2022-005)
Significant Deficiency 2022
Clarkson College
NE
Questioned Costs Student Financial Aid Significant Deficiency
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College review the R2T4 requirements and implement procedures to ensure the R2T4 calculations are using the correct number of break days and are accurately completed. Explanation of disagreement with audit...
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College review the R2T4 requirements and implement procedures to ensure the R2T4 calculations are using the correct number of break days and are accurately completed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Clarkson College reviewed the R2T4 requirements and has implemented procedures to ensure R2T4 calculations are using the correct days. FA staff have completed NASFAA R2T4 training. The employee responsible for this finding is no longer associated with the college. Name(s) of the contact person(s) responsible for corrective action: Nan Merz Planned completion date for corrective action plan: July 2022
View Audit 40942 Questioned Costs: $1
Finding 45906 (2022-004)
Significant Deficiency 2022
Clarkson College
NE
Student Financial Aid Reporting Significant Deficiency
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College evaluate its procedures and policies around reporting disbursements to COD to ensure that student information is reported accurately and timely. Explanation of disagreement with audit finding: Ther...
Student Financial Assistance ? Assistance Listing No. Various Recommendation: We recommend the College evaluate its procedures and policies around reporting disbursements to COD to ensure that student information is reported accurately and timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Clarkson College has reviewed procedures and starting July 2022, all disbursements reported to COD are reported within the 15-day timeframe. The employee responsible for this finding is no longer associated with the college. Name(s) of the contact person(s) responsible for corrective action: Nan Merz Planned completion date for corrective action plan: July 2022
View Audit 40942
Finding 45905 (2022-002)
Significant Deficiency 2022
Preserve Spencer House Inc.
OR
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
As required by the OMB Uniform Guidance, we have provided below our response and corrective action plan addressing the finding on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing S...
As required by the OMB Uniform Guidance, we have provided below our response and corrective action plan addressing the finding on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards and the Report on Compliance for Each Major Program and on Internal Control Over Compliance Required by the Uniform Guidance for the year ended December 31, 2022. Finding 2022-002: 30 Day Notification of Rental Rate Increases. We agree with the finding and recommended corrective action plan. Management will closely monitor to assure all the tenants are notified at least 30 days in advance of any rental rate increases. I will be responsible for ensuring that we comply with the response to the finding. I anticipate these changes will be completed by June 30, 2023. If you have any questions or require additional information, please feel free to contact me at 503-381-8556 or dgibson@cpahoregon.org.
View Audit 41859
Finding 45904 (2022-001)
Significant Deficiency 2022
Preserve Spencer House Inc.
OR
HUD Housing Programs Cash Management Reporting
As required by the OMB Uniform Guidance, we have provided below our response and corrective action plan addressing the finding on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing S...
As required by the OMB Uniform Guidance, we have provided below our response and corrective action plan addressing the finding on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards and the Report on Compliance for Each Major Program and on Internal Control Over Compliance Required by the Uniform Guidance for the year ended December 31, 2022. Finding 2022-001: Depositing Surplus Cash into Residual Receipts Reserve Account. We agree with the finding and recommended corrective action plan. Management will closely monitor surplus cash calculations after the audit is completed to assure deposits to the residual receipts reserve account is made in a timely manner. We will also plan to resolve this matter with our HUD representative. I will be responsible for ensuring that we comply with the response to the finding. I anticipate these changes will be completed by June 30, 2023. If you have any questions or require additional information, please feel free to contact me at 503-381-8556 or dgibson@cpahoregon.org.
View Audit 41859
Finding 45892 (2022-001)
Significant Deficiency 2022
Wilson County, North Carolina
NC
Special Tests & Provisions Significant Deficiency
Corrective Action Plan For the Year Ended June 30, 2022 Finding: 2022-001 Jessica Murphy, Team Leader, Special Investigations Significant Deficiency, nonmaterial noncompliance Special Tests and Provisions (Enterprise Program Integrity) Per the North Carolina DSS Crosscutting Requirements compliance ...
Corrective Action Plan For the Year Ended June 30, 2022 Finding: 2022-001 Jessica Murphy, Team Leader, Special Investigations Significant Deficiency, nonmaterial noncompliance Special Tests and Provisions (Enterprise Program Integrity) Per the North Carolina DSS Crosscutting Requirements compliance supplement, counties must acquire case documentation to substantiate the claim entry into the NC FAST Enterprise Program Integrity (?EPI?) system, including the budget and budget calculation sheets used to compute the amount of the overpayment. In one stance of a Food and Nutrition Services claim entered in EPI, there was not adequate case documentation to substantiate the claim and the budget calculated during the initial investigation in the claims file did not agree to the amount that was entered in EPI to be collected on by the county. This claim has since been reviewed, the budget was corrected and the amount in the EPI system, as well as the casefile, was updated. In order to prevent subsequent instances of this issue occurring, DSS Program Integrity staff will implement the following internal control measures effective 1/1/2023: ? Review and evaluate current DSS-1682 Report of Erroneous Issuance form for errors and miscalculations. In reviewing the case in which the error occurred, it was discovered that the DSS-1682 had a formula error in which the amounts did not total correctly on the spreadsheet. Therefore, the incorrect overpayment amount was entered into the EPI system. The DSS-1682 will be reviewed and updated to show the correct formula calculations and the previously-used incorrect form will be removed from usage by staff by 12/31/22. ? Additional second-party and third-party reviewing processes for overpayment claims. In the identified case finding, a second-party review was completed, as are all overpayment claims per Food and Nutrition Services policy, however this instance revealed that additional review, in the form of a third-party can provide a reduced risk-factor as the error could have been discovered by the additional review. Effective 1/1/23, all overpayment claims must be submitted for second-party review and third-party review prior to submission into the NC FAST EPI system. ? Revised case review tools. There is currently not a detailed, itemized review form that is used for Program Integrity. The current tool does have specifications for the evaluation of the overpayment calculation; however, it does not have additional indicators to allow for consistency in reviewing the specified overpayment months, program integrity budgets, financial transactions, and correct allotment amounts. In observation of this, it has been determined that a new case record review tool will be created and implemented effective 1/1/23. The proposed effect of this form will be that additional review and inquiry will be completed by the second party reviewer and the third-party reviewer and there will be increased compliance in regards to overpayment claim calculation. The planned controls have the projected effect of reducing the risk of overpayment calculation errors, incorrect budgeting, and invalid claim amounts entered into the NC FAST EPI system. Proposed completion: All measures effective 1/1/23 and ongoing.
View Audit 41619
Monmouth College
IL
Questioned Costs Student Financial Aid Eligibility
2022-002 Student Financial Aid Cluster ? (a) Federal Supplemental Educational Opportunity Grant (b) Federal Work Study Program (c) Federal Perkins Loan Program (d) Federal Pell Grant Program (e) Federal Direct Student Loans (f) Teacher Education Assistance for College and Higher Education Grants, As...
2022-002 Student Financial Aid Cluster ? (a) Federal Supplemental Educational Opportunity Grant (b) Federal Work Study Program (c) Federal Perkins Loan Program (d) Federal Pell Grant Program (e) Federal Direct Student Loans (f) Teacher Education Assistance for College and Higher Education Grants, Assistance Listing No. (a) 84.007 (b) 84.033 (c) 84.038 (d) 84.063 (e) 84.268 (f) 84.379 ? Year Ended June 30, 2022. Condition: In one of the 40 student files tested (2.5%), Subsidized and Unsubsidized Direct loans we not properly awarded. The College under awarded the student $5,500 in Subsidized loans and over awarded the student by $5,500 in Unsubsidized loans. Corrective Action Plan: Jayne Schreck has reviewed the student?s file and the circumstances surrounding the instance of non-compliance. The college does have systematic policies and procedures in place to properly evaluate a student?s file and determine the proper levels of Subsidized and Unsubsidized Loan. The systems used did calculate the loan split properly as documented in the student?s paper file. The error was a human error caused when keying the amounts and codes into the computer system. Jayne has asked her staff to split duties whenever possible. For example, one person may calculate the package but a different person should key the information into the computer system. Human error is human error, it can happen, but having two sets of eyes on each file might help to minimize the risk of error. Responsible Person for Corrective Action Plan: Jayne Schreck, Associate VP for Student Financial Planning Implementation Date for Corrective Action Plan: September 2022
View Audit 40648 Questioned Costs: $1
Finding 45884 (2022-001)
Significant Deficiency 2022
South Country Central School District
NY
Allowable Costs / Cost Principles Cash Management Significant Deficiency § 200.430
Significant Deficiency 2022-001. Payroll (Allowable Costs/Cost Principles) United States Department of Education, Passed Through New York State Department of Education Education Stabilization Funds (ESF) COVID-19: Elementary and Secondary School Emergency Relief (ESSER) Fund Assistance Listing No. 8...
Significant Deficiency 2022-001. Payroll (Allowable Costs/Cost Principles) United States Department of Education, Passed Through New York State Department of Education Education Stabilization Funds (ESF) COVID-19: Elementary and Secondary School Emergency Relief (ESSER) Fund Assistance Listing No. 84.425D COVID-19: American Rescue Plan ? Elementary and Secondary School Emergency Relief (ARP ESSER) Assistance Listing No. 84.425U Condition: Subpart I, 2 CFR ?200.430 of the Uniform Guidance requires that charges to ?Federal awards for salaries and wages must be based on records that accurately reflect the work performed.? The documentation should support the distribution of the employee?s compensation among specific activities if the employee works on more than one Federal award, or a Federal award and non-Federal award. The preparation of personnel activity reports (PARs) or periodic certifications or the equivalent is the most effective way to comply with this requirement. During the current year, the District?s PARs for two employees, did not accurately reflect what was charged to the grants in order to comply with Subpart I, 2 CFR ?200.430. Planned Corrective Action: Since the grant funding periods for each of these grants are still open, the District has contacted NYSED and has been advised to submit an amended budget for these additional costs charged, as they are allowable. In addition, the District will review its internal procedure documentation for payroll costs charged to the grants to ensure that the actual costs submitted for reimbursement are supported by the PARs for each employee. Responsible Contact Person: Jennifer Segui Assistant Superintendent for Finance & Operations South Country Central School District 189 N. Dunton Avenue East Patchogue, NY 11772 Anticipated Completion Date: June 30, 2023
View Audit 40087
Frontier Nursing University, Inc.
KY
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
2022-001 Finding Frontier Nursing University (the University) did not report 1 student who withdrew to National Student Loan Data System (NSLDS) in a timely manner. Summary The University does not have a control in place to ensure students who withdrew from the University are reported timely to NSL...
2022-001 Finding Frontier Nursing University (the University) did not report 1 student who withdrew to National Student Loan Data System (NSLDS) in a timely manner. Summary The University does not have a control in place to ensure students who withdrew from the University are reported timely to NSLDS. Views of the University and Planned Corrective Action The University agrees with this finding and summary. The University did not have sufficient control measures in place to ensure that every student?s change in enrollment status was reported to NSLDS in a timely manner. To improve the University?s Title IV regulatory compliance and to ensure that all changes in students? enrollment status are correctly reported to NSLDS in a timely manner, the Director of Enrollment Management and Financial Aid will continue to report a withdrawn student directly to NSLDS within 30 days of a student withdrawing from the University and the Associate Director of Financial Aid will review NSLDS once notification of a students? withdrawal has been received to ensure the withdrawn status has been reported timely. Responsible Parties: Rainie Boggs, Director of Enrollment Management and Financial Aid and Andrew Dezarn, Associate Director of Financial Aid Estimated Completion Date: August 15, 2022.
View Audit 40498
Finding 45878 (2022-001)
Significant Deficiency 2022
East Meadow Union Free School District
NY
School Nutrition Programs Cash Management Reporting
2022-001. Reporting Child Nutrition Cluster National School Lunch Program Assistance Listing No. 10.555 COVID-19: School Breakfast Program (SSO) Assistance Listing No. 10.553 COVID-19: National School Lunch Program (SSO) Assistance Listing No. 10.555 COVID-19: National School Lunch Program (Emergenc...
2022-001. Reporting Child Nutrition Cluster National School Lunch Program Assistance Listing No. 10.555 COVID-19: School Breakfast Program (SSO) Assistance Listing No. 10.553 COVID-19: National School Lunch Program (SSO) Assistance Listing No. 10.555 COVID-19: National School Lunch Program (Emergency Operational Costs Reimbursement) Assistance Listing No. 10.555 COVID-19: Summer Food Service Program Assistance Listing No. 10.559 Condition: Upon testing of the monthly reimbursement claims for meals served it was noted that due to an error in how certain meals served in one elementary school were input into the District?s point of sale system in one month that not all meals served were included on the monthly breakfast reimbursement claim. This resulted in the District not receiving reimbursement for all breakfast meals served. Planned Corrective Action: The District is implementing additional procedures where all meal claims for reimbursement are reviewed and approved by an individual independent of the preparation of the reimbursement claim prior to it being submitted to the State. Responsible Contact Person: Dr. Patrick Pizzo, Assistant Superintendent for Business and Finance East Meadow Union Free School District The Leon J. Campo Salisbury Center 718 Plain Road - Westbury, NY 11590 Anticipated Completion Date: June 30, 2023.
View Audit 40398
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