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Corrective Action Plans

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Finding 34197 (2022-002)
Material Weakness 2022
Central Plains Unified School District No. 112
KS
Questioned Costs Special Tests & Provisions Cash Management
Recommendation The District should review its processes and controls to ensure grant requirements are reviewed and follow up procedures are implemented to verify all grant requirements are met. Action Taken: After review of all the requirements for the ECF program, the District realizes more devices...
Recommendation The District should review its processes and controls to ensure grant requirements are reviewed and follow up procedures are implemented to verify all grant requirements are met. Action Taken: After review of all the requirements for the ECF program, the District realizes more devices were purchased than allowed per regulations. A total of 624 devices were purchased with a total number of students and staff of 518. The District will be returning $36,782 for 106 devices that were purchased over the required amount allowed.
View Audit 23880 Questioned Costs: $1
Finding 34121 (2022-003)
Significant Deficiency 2022
Dyer County, Tennessee
TN
Questioned Costs Allowable Costs / Cost Principles Internal Control / Segregation of Duties § 200.407 § 200.413 § 200.430
FINDING: DYER COUNTY SCHOOL DEPARTMENT HAD DEFICIENCIES IN THE USE OF EPIDEMIOLOGY AND LABORATORY CAPACITY FOR INFECTIOUS DISEASED (ELC) GRANT FUNDS, WHICH RESULTED IN QUESTIONED COSTS Response and Corrective Action Plan Prepared by: Cheryl Mathis, Director of Schools & Jeremy Gatlin, School Board ...
FINDING: DYER COUNTY SCHOOL DEPARTMENT HAD DEFICIENCIES IN THE USE OF EPIDEMIOLOGY AND LABORATORY CAPACITY FOR INFECTIOUS DISEASED (ELC) GRANT FUNDS, WHICH RESULTED IN QUESTIONED COSTS Response and Corrective Action Plan Prepared by: Cheryl Mathis, Director of Schools & Jeremy Gatlin, School Board Chairman Person Responsible for Implementing the Corrective Action: Cheryl Mathis, Director of Schools & Jeremy Gatlin, School Board Chairman Anticipated Completion Date of Corrective Action: October 11, 2022 ? Repeat Finding: No Reason Corrective Action was Not Taken in the Prior Year: NIA Planned Corrective Action: The school system will strengthen its internal controls by requiring that any future bonus paid to any member of the administrative staff be approved by the school board before the funds are disbursed to ensure that duties are adequately segregated. /l
View Audit 33597 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
Questioned Costs Eligibility HUD Housing Programs
2022-005: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retro...
2022-005: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retroactive effective date of May 1, 2022.
View Audit 32443 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
Questioned Costs HUD Housing Programs
2022-004: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, ...
2022-004: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retroactive effective date of May 1, 2022.
View Audit 32443 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
Questioned Costs HUD Housing Programs
2022-002: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. All Public Housing staff w...
2022-002: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. All Public Housing staff will be required to maintain a Rent Calculation Certification on a bi-annual basis. For the file in question, a correction was made with a retroactive effective date of June 1, 2022.
View Audit 32443 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
Questioned Costs HUD Housing Programs
2022-006: The Authority continues to strengthen its procedures surrounding family rent calculations at initial and recertification reviews in the Housing Choice Voucher Program. For the files in question, corrections were made with a retroactive effective date of April 1, 2022.
2022-006: The Authority continues to strengthen its procedures surrounding family rent calculations at initial and recertification reviews in the Housing Choice Voucher Program. For the files in question, corrections were made with a retroactive effective date of April 1, 2022.
View Audit 32443 Questioned Costs: $1
Finding 34054 (2022-001)
Significant Deficiency 2022
Housing Authority of the City of Arkadelphia, Arkansas
AR
Questioned Costs HUD Housing Programs Eligibility
2022-001 Eligibility Condition and Criteria: The Authority?s purpose for existence is providing decent, safe and affordable housing to low-income persons. As such, the Authority prepares a file for each admitted family, which contains information necessary to determine e...
2022-001 Eligibility Condition and Criteria: The Authority?s purpose for existence is providing decent, safe and affordable housing to low-income persons. As such, the Authority prepares a file for each admitted family, which contains information necessary to determine eligibility for assistance and calculations of rent assistance to be paid on the family?s behalf. HUD regulations prescribe the content of these family files. These requirements consist of the following: a. As a condition of admission or continued occupancy, require the tenant and other family members to provide necessary information, documentation, and releases for the PHA to verify income eligibility. b. For both family income examinations and reexaminations, obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent. c. Determine income eligibility and calculate the tenant?s rent payment in accordance with HUD regulations. d. Select tenants from the public housing waiting list in accordance with the PHA?s tenant selection policies. e. Reexamine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary. Population and Items Tested: Testing of thirteen family files revealed the following deficiencies: 1. One file used an incorrect utility allowance but was subsequently corrected. 2. One file used an incorrect income amount 3. Two files calculated an incorrect housing assistance payment Auditor?s Recommendation: This is a repeat finding. A thorough review of tenant files should be performed for the purpose of eliminating the deficiencies. Grantee Response: We will comply with the auditor?s recommendation. Anticipated Completion Date: June 30, 2023
View Audit 24082 Questioned Costs: $1
Finding 34010 (2022-002)
Material Weakness 2022
The Community Builders, Inc. and Subsidiaries
MA
Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring § 200.430
The Community Builders, Inc. 185 Dartmouth Street Boston, MA 02116 CORRECTIVE ACTION PLAN September 21, 2023 Federal Audit Clearinghouse The Community Builders, Inc. (the Company) respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of...
The Community Builders, Inc. 185 Dartmouth Street Boston, MA 02116 CORRECTIVE ACTION PLAN September 21, 2023 Federal Audit Clearinghouse The Community Builders, Inc. (the Company) respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent accounting firm: CohnReznick 7501 Wisconsin Ave, Suite 400E Bethesda, Maryland 20814 Audit period: January 01, 2022-December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Findings and Questioned Costs - Major Federal Program Audit MATERIAL WEAKNESS Hope VI Cluster 14.889 2022-002 ? Allowable Costs/Cost Principles Recommendation: The Company should establish a system of internal controls to provide reasonable assurance that salary and wage costs are accurate, allowable, and properly allocated by basing salaries and wages charged to federal awards on underlying records that accurately reflect all work performed on a daily basis in accordance with 2 CFR 200, Subpart E, Subsection 430. Action Taken: The Company has procedures in place to provide reasonable assurance that salaries and wages are accurate. The Company has managed several federal award programs and has a billing tracking system already implemented in ADP. When implementing this new program with a different department, it was identified that three staff were not following the payroll billing policies already put in place. The Company has notified the staff and effective September 1, 2023, the department has started tracking their time directly in ADP. Management will review this billing as part of draw submissions to confirm the process is being followed. If the Federal Audit Clearinghouse has questions regarding this plan, please call Alexa DuCote at 857-221-8753. Sincerely, Alexa DuCote Vice-President of Corporate Finance and Accounting
View Audit 36734 Questioned Costs: $1
Finding 34006 (2022-001)
Material Weakness 2022
Alexander County
NC
Questioned Costs Student Financial Aid Eligibility
CORRECTIVE ACTION PLAN Program Name: Foster Care Title IVE Finding: 2022-001 Name of Contact: Keri Jerrell, Child Welfare Program Manager Corrective Action Plan: As children enter foster care, a DSS-5120 is required to be completed in order to determine foster care funding eligibility. Once determin...
CORRECTIVE ACTION PLAN Program Name: Foster Care Title IVE Finding: 2022-001 Name of Contact: Keri Jerrell, Child Welfare Program Manager Corrective Action Plan: As children enter foster care, a DSS-5120 is required to be completed in order to determine foster care funding eligibility. Once determined, the eligibility is used in a variety of ways, including, administrative coding and payment for room and board services. As both of these areas involve fiscal operations and county, state, and federal funds, proper determination is imperative. Once satisfied that the proper determination has been made, proper communication and transfer of that determination is of equal importance. In order to assure that a prompt and efficient foster care funding determination is made for each child entering custody of the Alexander County Department of Social Services, the Department is adopting the following plan: 1. Internal guidance for completing the initial DSS-5120 and all subsequent DSS-5120 reviews will be developed and implemented. Guidance will include specialized training for identified staff and a multi-party review process. Projected completion date: 12-31-22 2. 100% of Alexander County DSS cases will be reviewed to ensure that the original funding determination cited on the DSS-5120 is reflected on the respective DSS-5094. Projected completion date: 11-30-22 3. Existing internal guidance document involving the use of the PQA-020 report will be reviewed with involved staff, stressing the importance of consistent documentation of funding source. Projected completion date: 11-30-22
View Audit 35515 Questioned Costs: $1
Alpine East, Inc.
OR
Questioned Costs HUD Housing Programs Reporting
Finding No. 2022-001 ? Section 811 ? CFDA No. 14.181 Type of Finding ? Federal Award Finding Finding Resolution Status ? In progress Criteria or Specific Condition ? Under the terms of the Capital Advance Program Regulatory Agreement, the Project is required to obtain a written approval of all w...
Finding No. 2022-001 ? Section 811 ? CFDA No. 14.181 Type of Finding ? Federal Award Finding Finding Resolution Status ? In progress Criteria or Specific Condition ? Under the terms of the Capital Advance Program Regulatory Agreement, the Project is required to obtain a written approval of all withdrawals from the residual receipt. Statement of Condition ? During the year ended June 30, 2021, an excess deposit of $1,086 was made to the residual receipt. During the year ended June 30, 2022, the excess deposit of $1,086 made in 2021 was withdrawn, however the withdrawal was not approved by HUD. Cause ? It was an oversight of management to withdraw the additional deposits made in the prior year without HUD approval. Effect or Potential Effect ? The Project is not in compliance with the regulatory agreement with HUD. Auditor Non-Compliance Code ? A ? Unauthorized withdrawal from residual receipt account. Questioned Costs ? $1,086 Reporting View of Responsible Officials ? We concur with the auditor?s recommendation. Recommendation ? We recommend that management obtain a written approval from HUD for all withdrawals from the residual receipt. Auditor?s Summary of the Auditee?s Comments on the Findings and Recommendations ? Agree Response Indicator ? Agree Completion Date ? November 3, 2022 Response ? While we are aware of the need for HUD approval prior to withdrawing funds from the residual receipt account, the accounting team was not aware of the need to seek approval for mis-deposited funds, thinking that this was correcting an error, not compounding it. The accounting team will agree the required deposit to the surplus cash calculation per the Audited Financial Statements and Supplementary Information so that the correct amount is transferred from the operating account to the residual receipt account which will eliminate the possibility of overfunding the account. On the off chance that funds are mistakenly deposited into the residual receipt account in the future, the accounting team is also now aware of the need to get HUD approval to remove the funds from the account.
View Audit 34686 Questioned Costs: $1
Finding 33996 (2022-001)
Material Weakness 2022
University of the Southwest
NM
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
Incorrect and Untimely Return of Title IV (R2T4) Funds Planned Corrective Action: The Financial Aid Office reviewed the new modular regulations and guidance again as it was identified that exemption(s) were missed in the initial review. The team updated the 2021 NASFAA R2T4 decision tree with notes...
Incorrect and Untimely Return of Title IV (R2T4) Funds Planned Corrective Action: The Financial Aid Office reviewed the new modular regulations and guidance again as it was identified that exemption(s) were missed in the initial review. The team updated the 2021 NASFAA R2T4 decision tree with notes breaking down the complexity of the new modular regulations and how they apply to our modules/programs. The unofficial withdrawal list for the academic year was re-requested from the registrar?s office and reviewed. Students that met exemption were awarded funds back, recalculated if needed, and processed. Although the Financial Aid Office did implement changes on identifying unofficial withdraws (students were identified) from the prior year finding, the complexity of the modular regulations impacted the finding for 2022. A review of each student?s module will be performed (Executive Director of Financial Aid / Lead Director) and then reviewed and processed by staff member (Financial Aid Director). The final determination list will be compared to the R2T4?s processed. Person Responsible for Corrective Action Plan: Sandy Wilkinson, Executive Director of Financial Aid Anticipated Date of Completion: Implemented
View Audit 34177 Questioned Costs: $1
Finding 33939 (2022-001)
Material Weakness 2022
Northshore School District No. 417
WA
Questioned Costs Procurement, Suspension & Debarment Allowable Costs / Cost Principles
See Corrective Action Plan for chart/table.
See Corrective Action Plan for chart/table.
View Audit 34959 Questioned Costs: $1
Finding 33916 (2022-002)
Significant Deficiency 2022
Palisades Charter High School
CA
Questioned Costs Subrecipient Monitoring Equipment & Real Property Management § 200.311 § 200.313 § 200.439
RESPONSE TO AUDIT FINDING #2022-002: EDUCATION STABILIZATION FUND DISCRETIONARY GRANTS- SPECIAL TESTS AND PROVISIONS (50000) The charter has already submitted the capital expenditure request form to COE and is awaiting approval. The charter will review all required compliance requirements for all ne...
RESPONSE TO AUDIT FINDING #2022-002: EDUCATION STABILIZATION FUND DISCRETIONARY GRANTS- SPECIAL TESTS AND PROVISIONS (50000) The charter has already submitted the capital expenditure request form to COE and is awaiting approval. The charter will review all required compliance requirements for all new federal funding before purchases are made. The charter anticipates receiving the approval by December 31, 2023.
View Audit 31859 Questioned Costs: $1
East Carroll Parish Hospital Service District
LA
Questioned Costs Allowable Costs / Cost Principles Cash Management
Name of Responsible Official: LaDonna Englerth, Administrator Anticipated Completion Date: February 28, 2023 Hospital?s Response: Management concurs with the finding and will implement additional internal controls over the identification of eligible expenditures for the Provider Relief Fund program ...
Name of Responsible Official: LaDonna Englerth, Administrator Anticipated Completion Date: February 28, 2023 Hospital?s Response: Management concurs with the finding and will implement additional internal controls over the identification of eligible expenditures for the Provider Relief Fund program and the completion of the required reports. The identified expenditures included gross payroll without consideration of allowable fringes, so the Hospital has already identified other costs not reimbursed by federal programs that are allowable under the PRF program.
View Audit 33903 Questioned Costs: $1
Finding 33875 (2022-001)
Significant Deficiency 2022
Battered Women's Shelter
OH
Questioned Costs Eligibility
Identifying Number 2022-001 Finding: Documentation of rent reasonableness could not be located for three selected clients due to a flood that occurred at the Organization?s offices during December 2022. Action Taken: Management is using Rentellect.com software to verify rent reasonableness for a...
Identifying Number 2022-001 Finding: Documentation of rent reasonableness could not be located for three selected clients due to a flood that occurred at the Organization?s offices during December 2022. Action Taken: Management is using Rentellect.com software to verify rent reasonableness for all clients currently in the continuum of care program and is now maintaining a copy of all documentation that supports program eligibility of the clients in the cloud. If there are questions regarding this plan, please call Stephannie Garrett, CFO or Ashley Kline, Chief Program Officer at 330-374-0740.
View Audit 32353 Questioned Costs: $1
Greater Harrisburg Voa Living Center (new Song Village)
VA
Questioned Costs HUD Housing Programs Reporting
Finding Reference Number: 2022-003 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The funds will be reimbursed in the amount of $1,855. Completion Date: August 22, 2022
Finding Reference Number: 2022-003 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The funds will be reimbursed in the amount of $1,855. Completion Date: August 22, 2022
View Audit 36698 Questioned Costs: $1
Finding 33815 (2022-001)
Material Weakness 2022
Jefferson-Morgan School District
PA
Questioned Costs Procurement, Suspension & Debarment
We were under the false notion that purchases made through the Commonwealth of Pennsylvania?s cooperative purchasing program (COSTAR) satisfied compliance of quote/bid requirements of federal purchases. We will follow our policy for federal purchases subject to quotation/bid requirements moving f...
We were under the false notion that purchases made through the Commonwealth of Pennsylvania?s cooperative purchasing program (COSTAR) satisfied compliance of quote/bid requirements of federal purchases. We will follow our policy for federal purchases subject to quotation/bid requirements moving forward. When federal money is used, we will not use cooperative purchasing programs as the only source of quotation/bid for federal purchases. We also implemented processes to improve documentation relating to purchases that meet sole source criteria. Anticipated Completion Date: The District will implement the above procedure immediately.
View Audit 28938 Questioned Costs: $1
Finding 33794 (2022-004)
Material Weakness 2022
Howard Area Community Center
IL
Questioned Costs Allowable Costs / Cost Principles § 200.430
2022-004 Head Start Cluster, Federal Assistance Listing No. 93.600 Allowable Payroll Costs and Controls Over Payroll (Repeat) Recommendation: The auditors recommend that the Organization establish policies and procedures to support a system of internal controls, which provides a reasonable assuran...
2022-004 Head Start Cluster, Federal Assistance Listing No. 93.600 Allowable Payroll Costs and Controls Over Payroll (Repeat) Recommendation: The auditors recommend that the Organization establish policies and procedures to support a system of internal controls, which provides a reasonable assurance that the charges to federal awards for salaries and other payroll related costs are accurate, allowable and properly allocated. Documentation of all employees? approved pay rates, hours worked and support for the allocation percentages (or actual hours worked) should be maintained. Actions Taken or Planned: The Organization terminated our professional relationship with our financial services provider in FY23, Quatrro BSS. We established a financial services contract with Metropolitan Family Services (MFS) that began July 1, 2022. MFS manages over 130 million dollars in revenue each year and the current finance team has over 50+ years of combined experience managing government and private contracts. MFS is a Professional Employer Organization (PEO) for five organizations averaging four million dollars in annual revenue and has established back-office and finance service contracts with those organizations. MFS has policies and procedures to support a system of internal controls which provides a reasonable assurance that charges to federal awards for payroll related costs are accurate, allowable, and properly allocated. Budget estimates are used for interim accounting purposes provided the estimates produce reasonable approximations of activity performed. The MFS finance team and the Organization's executive team review payroll allocations each quarter. Allocations are supported by an after-the-fact accounting of employee time and effort in a Personal Activity Report (PAR), significant changes in work activity are identified and entered into the record, and the after-the-fact review is completed to make all necessary adjustments to the final amount charged to the Organization's federal awards to help ensure charges are accurate, allowable, and properly allocated. Person Responsible: The Howard Area Community Center Executive Director, Jason Kaiser and the Metropolitan Family Services finance team including CFO James Baldwin, Controller Kelly Kelly, Director of Budget Don Pzynarski, and Assistant Budget Director Emilia Vargas. Estimated Date of Completion: April 2023.
View Audit 34716 Questioned Costs: $1
Finding 33790 (2022-002)
Material Weakness 2022
Advocates for A Healthy Community, Inc. D/b/a Jordan Valley Community
MO
Questioned Costs Allowable Costs / Cost Principles Cash Management
February 21, 2023 To Whom It May Concern: RE: Grants for Capital Development in Health Centers Assistance Listing # 93.526, Finding 2022-002 Corrective Action Plan During our fiscal year 2022 audit, the Organization drew down grant funds under this award and spent them on expenditures that w...
February 21, 2023 To Whom It May Concern: RE: Grants for Capital Development in Health Centers Assistance Listing # 93.526, Finding 2022-002 Corrective Action Plan During our fiscal year 2022 audit, the Organization drew down grant funds under this award and spent them on expenditures that were not allowable. This was a clerical error as finance staff thought they were drawing down funds under the Community Health Center grant instead of this capital grant. The draw was used to pay salaries instead of capital items that this grant was intended for. We have self-reported this issue to HRSA and have been approved to transfer these funds to the appropriate award so they could be spent properly. Although controls are in place to help prevent these types of errors to occur and were effective for the Organization?s other Federal awards, they were not effective for this award. We have reviewed our grant drawdown procedures and have discussed this error internally with finance staff and provided training as appropriate. Our audit partner has discussed this issue with the Organization?s Chief Executive Officer (CEO) and the Board of Directors. A robust discussion occurred in our February board meeting about this issue, how it occurred and what measures need to be taken to help prevent this type of error in the future. At this time, all corrective actions have been taken. We are currently without a Chief Financial Officer but K. Brooks Miller, CEO supervised these corrections and took responsibility to make sure these corrective actions were taken.
View Audit 32657 Questioned Costs: $1
H-Cap, Inc. (healthcare Career Advancement Program)
NY
Questioned Costs
Key Personnel: Danielle Copeland ? H-CAP will alert their Grant Program Officer (completed 5/23) ? H-CAP will cease drawing down funds unt il shortfall is recouped (completed 8/23) ? Each drawdown will b...
Key Personnel: Danielle Copeland ? H-CAP will alert their Grant Program Officer (completed 5/23) ? H-CAP will cease drawing down funds unt il shortfall is recouped (completed 8/23) ? Each drawdown will be reviewed to ensure all invoices are new and payable (started 5/23 and ongoing) ? Each invoice will be reviewed by two parties to ensure proper back up documentation (Started 5/23 and ongoing) ? No invoice will be paid without proper backup documentation (Started 5/23 and ongoing)
View Audit 31216 Questioned Costs: $1
Finding 33768 (2022-001)
Material Weakness 2022
Lemko Housing Corporation
MD
Questioned Costs HUD Housing Programs
Statement Of Condition: The Corporation is delinquent in making deposits to the Reserve for Replacements as required by the Section 8 Contract. There are sixteen delinquent deposits totaling $32,000 as of September 30, 2022. Comments on the Findings and Recommendation: Management intends to make all...
Statement Of Condition: The Corporation is delinquent in making deposits to the Reserve for Replacements as required by the Section 8 Contract. There are sixteen delinquent deposits totaling $32,000 as of September 30, 2022. Comments on the Findings and Recommendation: Management intends to make all delinquent deposits by October 31, 2023. Status: The Corporation has requested that HUD suspend the required monthly deposits to the Reserve for Replacements. If approved, the Corporation will make two deposits of $2,000 per month until October 2023, when all delinquent deposits will have been paid. If the suspension is not approved, the Corporation will make three deposits of $2,000 per month until October 2023, when all delinquent deposits will have been paid and will then return to making the minimum required monthly deposit.
View Audit 32803 Questioned Costs: $1
Finding 33737 (2022-004)
Significant Deficiency 2022
Crete Public Schools No 2
NE
Questioned Costs Subrecipient Monitoring
The Crete Public Schools District No. 2 Board of Education continually evaluates the distribution of duties to employees and closely monitors finances. The Executive Director of Finance and Superintendent will work with the Director of Federal Programs to ensure compliance monitoring is in place wh...
The Crete Public Schools District No. 2 Board of Education continually evaluates the distribution of duties to employees and closely monitors finances. The Executive Director of Finance and Superintendent will work with the Director of Federal Programs to ensure compliance monitoring is in place when using federal funds for construction related projects.
View Audit 32710 Questioned Costs: $1
Finding 33707 (2022-005)
Significant Deficiency 2022
Tusculum University
TN
Questioned Costs Student Financial Aid Reporting
2022-005 Significant Deficiency: Return to Title IV Funds (U.S. Department of Education, William D. Ford Direct Loan Program, CFDA #84.268; Federal Pell Grant Program, CFDA #84.063; Federal Supplemental Opportunity Grant Program, CFA #84.007; and TEACH Grant Program, CFDA #84.379) Name of Contact P...
2022-005 Significant Deficiency: Return to Title IV Funds (U.S. Department of Education, William D. Ford Direct Loan Program, CFDA #84.268; Federal Pell Grant Program, CFDA #84.063; Federal Supplemental Opportunity Grant Program, CFA #84.007; and TEACH Grant Program, CFDA #84.379) Name of Contact Person Melissa White, Director of Financial Aid is responsible for R2T4 calculations. Corrective Action Planned During the audit, it was noted that the University used the incorrect number of total days in the payment period or period of enrollment in calculating the percentage of payment period and/or period of enrollment completed. To correct this measure, Financial Aid has created a two-step measure where the Director of Financial Aid creates the calendar and the Associate Director of Financial Aid checks the calendar. In addition, when performing each R2T4, the Director of Financial Aid shall perform the initial calculation on the R2T4 form found in the student aid handbook. Then, the Associate Director of Financial Aid will also perform the calculation within Colleague independently of the hand done calculation by the Director of Financial Aid. Once finished with the preliminary calculation in Colleague, the Associate Director will then compare the calculation to the hand done calculation on paper by the Director of Financial Aid. If the information matches, then the Associate Director will process the changes in Colleague to the student?s account. If both do not match, both Director and Associate Director will review the calculation a third time and determine where the difference is coming from. Only once both Associate Director and Director of Financial Aid have matching numbers will the account by adjusted by the Associate Director of Financial Aid. Anticipated Completion Date The R2T4 calendar was fixed for fall in fall 2022 and the spring 2023 calendar was fixed in spring 2023.
View Audit 36350 Questioned Costs: $1
Finding 33635 (2022-001)
Material Weakness 2022
Octavia Court, Inc.
CA
Questioned Costs
Name of contact person: Serena Fields Corrective Action: Management will implement a system wherein weekly credit card reconciliations will be required for all employees within their first 90 days of employment. Existing employees will be required to submit credit card reconciliations monthly. Failu...
Name of contact person: Serena Fields Corrective Action: Management will implement a system wherein weekly credit card reconciliations will be required for all employees within their first 90 days of employment. Existing employees will be required to submit credit card reconciliations monthly. Failure to comply with the weekly or monthly submission requirements will result in the employee?s credit card being revoked. Proposed Completion Date: July 31, 2023
View Audit 31240 Questioned Costs: $1
Finding 33559 (2022-001)
Significant Deficiency 2022
Suffolk University
MA
Questioned Costs Eligibility Matching / Level of Effort / Earmarking
Finding - Eligibility Condition Out of forty students selected for testing, one student was under awarded subsidized and unsubsidized loans based on their grade level. Views of Responsible Officials and Planned Corrective Actions During our annual audit, one student was identified as receiving l...
Finding - Eligibility Condition Out of forty students selected for testing, one student was under awarded subsidized and unsubsidized loans based on their grade level. Views of Responsible Officials and Planned Corrective Actions During our annual audit, one student was identified as receiving less than the maximum eligibility in Federal Direct Student Loans for her grade level. This issue was the result of human error. While processes were in place to identify and resolve any students who are potentially awarded federal student loan amounts which exceed their eligibility, isolating students who are under-awarded is more complex. ? A student's eligible loan amount can be less than the maximum associated with their grade level for several legitimate reasons: ? A student elects to reject or reduce their loan amount. ? A student reaches or approaches the maximum lifetime limit in federal student loan programs for an undergraduate program. ? A student is enrolled in their final semester which may require loan amount proration. ? A student earns more credits or is granted additional transfer credits after the loan is initially awarded. To ensure all students are receiving the maximum Federal Direct Student Loan eligibility, the Office of Student Financial Services has put the following steps in place: ? Additional training has been provided to undergraduate financial aid counselors to remind them of the need for accuracy when determining eligibility based on grade level. ? To ensure the most up to date information on transfer credit evaluation is available to financial aid counselors at the time of awarding, staff in Undergraduate Admission have received additional training on the importance of recording the total number of transfer credits awarded at the time of acceptance. ? A thorough review of all 2022-2023 Federal Direct Student Loan amounts for undergraduate students was conducted that included an examination of all registered undergraduate students who were awarded. Any students who did not appear to receive the maximum amount for their grade level were reviewed prior to disbursement by the assigned counselor to determine if an increase was appropriate. If a student had additional eligibility, the award amount was revised and an updated award offer was sent to the student. ? The staff in Student Financial Services will continue this monitoring process on a monthly basis to ensure any future awards are also offered at the student's maximum eligibility. Responsible Official: Jennifer Ricciardi Completion Date: August 31, 2022
View Audit 31830 Questioned Costs: $1
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