Audit 32657

FY End
2022-05-31
Total Expended
$21.83M
Findings
2
Programs
13
Year: 2022 Accepted: 2023-02-23
Auditor: Forvis LLP

Organization Exclusion Status:

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Contacts

Name Title Type
WN99HGCP5VJ1 Brooks Miller Auditee
4178511551 Jeffrey Allen Auditor
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Notes to SEFA

Title: Note 1: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: Advocates for a Healthy Community, Inc., d/b/a Jordan Valley Community Health Center, has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Advocates for a Healthy Community, Inc., d/b/a Jordan Valley Community Health Center, under programs of the federal government for the year ended May 31, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Advocates for a Healthy Community, Inc., d/b/a Jordan Valley Community Health Center, it is not intended to and does not present the financial position, results of operations, changes in net assets, or cash flows of Advocates for a Healthy Community, Inc., d/b/a Jordan Valley Community Health Center.
Title: Note 4: Federal Loan Programs Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: Advocates for a Healthy Community, Inc., d/b/a Jordan Valley Community Health Center, has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. Advocates for a Healthy Community, Inc., d/b/a Jordan Valley Community Health Center, did not have any federal loan programs during the year ended May 31, 2022.
Title: Note 5: Personal Protective Equipment (PPE) (Unaudited) Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: Advocates for a Healthy Community, Inc., d/b/a Jordan Valley Community Health Center, has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. Advocates for a Healthy Community, Inc., d/b/a Jordan Valley Community Health Center, did not receive any donated PPE from a federal source during the year ended May 31, 2022.

Finding Details

Grants for Capital Development in Health Centers - Assistance Listing No. 93.526 U.S. Department of Health and Human Services Award Criteria or Specific Requirement - Activities Allowed/Unallowed and Cost Principles (45 CFR 75.403) Condition - The Organization did not use grant funds under this award for allowable costs as defined within the grant agreement. Questioned Costs - $1,047,063 Context - The Organization drew down grant funds under this award and used the funds for expenditure reimbursement for salaries and wages which is not an allowable expenditure under the award. The drawdown had originally been intended to be requested under a different award in which reimbursement for salary and wages expenditures was allowable. The error in drawdown of funds had not been noted by management until the auditor notified them of the error which was identified during financial statement audit testing. Management requested a transfer of funds from the Grants for Capital Development in Health Centers award to the appropriate award which was approved and completed by HRSA. Effect - Grant funds were used for nonallowable expenses as defined within the grant agreement. Cause - The Organization did not identify the incorrect grant award had been selected during the drawdown process. Identification as a Repeat Finding - Not a repeat finding Recommendation - Management should solidify grants management procedures, specifically regarding drawdowns of grant funds and review of expenditures allowed and unallowed per the terms of the grant agreement. Views of Responsible Officials and Planned Corrective Actions - During our fiscal year 2022 audit, the Organization drew down grant funds under this award and spent them on expenditures that were not allowable. This was a clerical error as finance staff thought they were drawing down funds under the Community Health Center grant instead of this capital grant. The draw was used to pay salaries instead of capital items that this grant was intended for. We have self-reported this issue to HRSA and have been approved to transfer these funds to the appropriate award so they could be spent properly. Although controls are in place to help prevent these types of errors to occur and were effective for the Organization?s other Federal awards, they were not effective for this award. We have reviewed our grant drawdown procedures and have discussed this error internally with finance staff and provided training as appropriate. Our audit partner has discussed this issue with the Organization?s Chief Executive Officer (CEO) and the Board of Directors. A robust discussion occurred in our February board meeting about this issue, how it occurred and what measures need to be taken to help prevent this type of error in the future. At this time, all corrective actions have been taken. We are currently without a Chief Financial Officer but K. Brooks Miller, CEO supervised these corrections and took responsibility to make sure these corrective actions were taken.
Grants for Capital Development in Health Centers - Assistance Listing No. 93.526 U.S. Department of Health and Human Services Award Criteria or Specific Requirement - Activities Allowed/Unallowed and Cost Principles (45 CFR 75.403) Condition - The Organization did not use grant funds under this award for allowable costs as defined within the grant agreement. Questioned Costs - $1,047,063 Context - The Organization drew down grant funds under this award and used the funds for expenditure reimbursement for salaries and wages which is not an allowable expenditure under the award. The drawdown had originally been intended to be requested under a different award in which reimbursement for salary and wages expenditures was allowable. The error in drawdown of funds had not been noted by management until the auditor notified them of the error which was identified during financial statement audit testing. Management requested a transfer of funds from the Grants for Capital Development in Health Centers award to the appropriate award which was approved and completed by HRSA. Effect - Grant funds were used for nonallowable expenses as defined within the grant agreement. Cause - The Organization did not identify the incorrect grant award had been selected during the drawdown process. Identification as a Repeat Finding - Not a repeat finding Recommendation - Management should solidify grants management procedures, specifically regarding drawdowns of grant funds and review of expenditures allowed and unallowed per the terms of the grant agreement. Views of Responsible Officials and Planned Corrective Actions - During our fiscal year 2022 audit, the Organization drew down grant funds under this award and spent them on expenditures that were not allowable. This was a clerical error as finance staff thought they were drawing down funds under the Community Health Center grant instead of this capital grant. The draw was used to pay salaries instead of capital items that this grant was intended for. We have self-reported this issue to HRSA and have been approved to transfer these funds to the appropriate award so they could be spent properly. Although controls are in place to help prevent these types of errors to occur and were effective for the Organization?s other Federal awards, they were not effective for this award. We have reviewed our grant drawdown procedures and have discussed this error internally with finance staff and provided training as appropriate. Our audit partner has discussed this issue with the Organization?s Chief Executive Officer (CEO) and the Board of Directors. A robust discussion occurred in our February board meeting about this issue, how it occurred and what measures need to be taken to help prevent this type of error in the future. At this time, all corrective actions have been taken. We are currently without a Chief Financial Officer but K. Brooks Miller, CEO supervised these corrections and took responsibility to make sure these corrective actions were taken.