FAC Explorer

Finding 33875 (2022-001)

Significant Deficiency
Requirement
N
Questioned Costs
$1
Year
2022
Accepted
2023-09-21
Audit: 32353
Organization: Battered Women's Shelter (OH)
Auditor: Apple Growth Partners

AI Summary

  • Core Issue: Missing documentation for rent reasonableness for three clients due to a flood.
  • Impacted Requirements: The program mandates that rent must be reasonable compared to similar unassisted units.
  • Recommended Follow-Up: Verify eligibility for affected clients and secure all documentation in the cloud.

Finding Text

Continuum of Care Program - Assistance Listing No. 14.267, Dept of Housing and Urban Development Condition: Documentation of rent reasonableness could not be located for three selected clients. Criteria: The program requires the Organization to determine whether rent charged for the unit receiving rental assistance is reasonable in relation to rent being charged for comparable unassisted units. Cause: A flood occurred at the Organization's offices during December 2022 and documentation was destroyed. Effect: The cost of assistance may be disallowed. Context: A sample of 25 clients was selected for audit. Total expenditures for client rent from this grant were $1,221,968 for 2022. Total questioned costs: $6,358 Recommendation: The Organization should again verify the eligibility of the recipients whose documentation could not be located. The Organization should ensure that all documentation related to client eligibility is backed up securely in the cloud. Management Response: See corrective action plan.

Corrective Action Plan

Identifying Number 2022-001 Finding: Documentation of rent reasonableness could not be located for three selected clients due to a flood that occurred at the Organization?s offices during December 2022. Action Taken: Management is using Rentellect.com software to verify rent reasonableness for all clients currently in the continuum of care program and is now maintaining a copy of all documentation that supports program eligibility of the clients in the cloud. If there are questions regarding this plan, please call Stephannie Garrett, CFO or Ashley Kline, Chief Program Officer at 330-374-0740.

Categories

Questioned Costs Eligibility

Other Findings in this Audit

  • 610317 2022-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.267 Continuum of Care Program $257,426
93.558 Temporary Assistance for Needy Families $192,843
16.575 Crime Victim Assistance $119,405
21.027 Coronavirus State and Local Fiscal Recovery Funds $100,000
14.218 Community Development Block Grants/entitlement Grants $45,000
97.024 Emergency Food and Shelter National Board Program $40,000
14.231 Emergency Solutions Grant Program $24,000
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $15,302
16.590 Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program $13,336
16.021 Justice Systems Response to Families $3,563
16.588 Violence Against Women Formula Grants $-874