Audit 31830

Finding ? Eligibility ? Student Financial Assistance Cluster, Assistance Listing #84.268, June 30, 2022 Award Year, U.S. Department of Education Criteria or Specific Requirement Annual Limits for Subsidized Loans: For an undergraduate student who has successfully completed the second year of study, but has not successfully completed the third year of an undergraduate program, the annual loan limit is $5,500 for a program of study at least an academic year in length. Condition Found We found one student out of our sample of forty who was awarded loan funds less than the student was eligible for. Questioned Costs Known questioned costs of $988; likely questioned costs determined to be approximately $91,000. Cause Admitted transfer students did not always have the full number of transfer credits recorded in the system at the time of acceptance and updates to credits were made after acceptance. Since aid is packaged quickly after acceptance, updates for the added credits were not considered for this select group which at times resulted in an under award. Identification as a Repeat Finding Not a repeat finding. Recommendation Management should consider a review of past students who may have been under awarded for potential adjustment. Added reviews over packaging associated with transfer students should be placed into operation and we understand management has already put that in place for these students. Views of Responsible Officials and Corrective Action See Corrective Action Plan.

Finding ? Special Tests and Provisions: Enrollment Reporting ? Federal Direct Student Loans, Assistance Listing #84.268; June 30, 2022 Award Year; U.S. Department of Education Criteria or Specific Requirement Enrollment information, including the effective date of separation from the University, must be accurately reported within 30 days whenever attendance changes for a student, unless a roster will be submitted within 60 days. The changes include reductions or increases in attendance levels, withdrawals, graduations, and approved leaves of absence. It is the University?s responsibility, as a participant in the Title IV aid programs, to monitor and report these changes to the National Student Loan Data System (?NSLDS?). For withdrawn students, the effective date for reporting is the student?s last date of attendance. (NSLDS Enrollment Reporting Guide November 2019, and 34 CFR 685.309(b)). Condition Found Four students out of a sample of forty who withdrew from the University had the wrong effective date reported to NSLDS. In these instances, the effective date that was reported to NSLDS was the date that the form was completed rather than the date the student notified the institution of their intent to withdraw which is the required date. We also noted two additional students had changes reported outside the 60 day requirement. Questioned Costs None. Cause On the submission, the date of withdrawal was listed as the date received by management as opposed to the effective date of the leave of absence. Identification as a Repeat Finding Not a repeat finding. Recommendation Management should consider additional education opportunities for employees to ensure they have a proper understanding of the reporting requirements. Additionally, Management should consider adding an additional level of review to ensure that reporting requirements are met. Views of Responsible Officials and Corrective Actions See Corrective Action Plan.

Finding ? Eligibility ? Student Financial Assistance Cluster, Assistance Listing #84.268, June 30, 2022 Award Year, U.S. Department of Education Criteria or Specific Requirement Annual Limits for Subsidized Loans: For an undergraduate student who has successfully completed the second year of study, but has not successfully completed the third year of an undergraduate program, the annual loan limit is $5,500 for a program of study at least an academic year in length. Condition Found We found one student out of our sample of forty who was awarded loan funds less than the student was eligible for. Questioned Costs Known questioned costs of $988; likely questioned costs determined to be approximately $91,000. Cause Admitted transfer students did not always have the full number of transfer credits recorded in the system at the time of acceptance and updates to credits were made after acceptance. Since aid is packaged quickly after acceptance, updates for the added credits were not considered for this select group which at times resulted in an under award. Identification as a Repeat Finding Not a repeat finding. Recommendation Management should consider a review of past students who may have been under awarded for potential adjustment. Added reviews over packaging associated with transfer students should be placed into operation and we understand management has already put that in place for these students. Views of Responsible Officials and Corrective Action See Corrective Action Plan.

Finding ? Special Tests and Provisions: Enrollment Reporting ? Federal Direct Student Loans, Assistance Listing #84.268; June 30, 2022 Award Year; U.S. Department of Education Criteria or Specific Requirement Enrollment information, including the effective date of separation from the University, must be accurately reported within 30 days whenever attendance changes for a student, unless a roster will be submitted within 60 days. The changes include reductions or increases in attendance levels, withdrawals, graduations, and approved leaves of absence. It is the University?s responsibility, as a participant in the Title IV aid programs, to monitor and report these changes to the National Student Loan Data System (?NSLDS?). For withdrawn students, the effective date for reporting is the student?s last date of attendance. (NSLDS Enrollment Reporting Guide November 2019, and 34 CFR 685.309(b)). Condition Found Four students out of a sample of forty who withdrew from the University had the wrong effective date reported to NSLDS. In these instances, the effective date that was reported to NSLDS was the date that the form was completed rather than the date the student notified the institution of their intent to withdraw which is the required date. We also noted two additional students had changes reported outside the 60 day requirement. Questioned Costs None. Cause On the submission, the date of withdrawal was listed as the date received by management as opposed to the effective date of the leave of absence. Identification as a Repeat Finding Not a repeat finding. Recommendation Management should consider additional education opportunities for employees to ensure they have a proper understanding of the reporting requirements. Additionally, Management should consider adding an additional level of review to ensure that reporting requirements are met. Views of Responsible Officials and Corrective Actions See Corrective Action Plan.