U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Foster Care Title IV-E AL # 93.658 Grant Number: 2201NCFOST Program Name: Adoption Assistance AL # 93.659 Grant Number: 2201NCADPT MATERIAL NON-COMPLIANCE MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-001 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with 45 CFR Part 1356.71(f), case record of the child must contain sufficient documentation to verify a child?s eligibility in order to substantiate payments made on the child?s behalf. Condition: One case file had supporting documentation by caseworker in NC FAST that showed participant was eligible for IV-B State funding but it did not match the funding type being paid to the participant (IV-E) according to the North Carolina Department of Health and Human Services Final Foster Care Payment Report PQA020. Context: Of the 35 participants during the current fiscal year valued at $134,361, we examined 7 participants ($21,456 value) and determined that the above condition applied to one participant (14%, valued at $3,060). We determined that the participant was still eligible for Foster Care services but cannot determine whether the participant is in the proper funding program without further investigation. Effect: Participants could receive benefits for which they are not eligible. Cause: Caseworker did not take proper steps in making sure program documentation in NC FAST agrees to the type of funding that was being paid to participant. Questioned Costs: In accordance with 2 CFR 200, auditors are required to report known questioned costs when likely questioned costs are greater than $25,000. Even though the sample results only identified $3,059.80 (federal share $2,486.26 and state share $573.54) in questioned costs, if tests were extended to the entire population, questioned costs could exceed $25,000. Recommendation: Caseworkers should review their eligibility determinations and ensure all documentation is accurate and supports the program that has been selected for benefits. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Foster Care Title IV-E AL # 93.658 Grant Number: 2201NCFOST Program Name: Adoption Assistance AL # 93.659 Grant Number: 2201NCADPT MATERIAL NON-COMPLIANCE MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-001 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with 45 CFR Part 1356.71(f), case record of the child must contain sufficient documentation to verify a child?s eligibility in order to substantiate payments made on the child?s behalf. Condition: One case file had supporting documentation by caseworker in NC FAST that showed participant was eligible for IV-B State funding but it did not match the funding type being paid to the participant (IV-E) according to the North Carolina Department of Health and Human Services Final Foster Care Payment Report PQA020. Context: Of the 35 participants during the current fiscal year valued at $134,361, we examined 7 participants ($21,456 value) and determined that the above condition applied to one participant (14%, valued at $3,060). We determined that the participant was still eligible for Foster Care services but cannot determine whether the participant is in the proper funding program without further investigation. Effect: Participants could receive benefits for which they are not eligible. Cause: Caseworker did not take proper steps in making sure program documentation in NC FAST agrees to the type of funding that was being paid to participant. Questioned Costs: In accordance with 2 CFR 200, auditors are required to report known questioned costs when likely questioned costs are greater than $25,000. Even though the sample results only identified $3,059.80 (federal share $2,486.26 and state share $573.54) in questioned costs, if tests were extended to the entire population, questioned costs could exceed $25,000. Recommendation: Caseworkers should review their eligibility determinations and ensure all documentation is accurate and supports the program that has been selected for benefits. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Foster Care Title IV-E AL # 93.658 Grant Number: 2201NCFOST Program Name: Adoption Assistance AL # 93.659 Grant Number: 2201NCADPT MATERIAL NON-COMPLIANCE MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-001 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with 45 CFR Part 1356.71(f), case record of the child must contain sufficient documentation to verify a child?s eligibility in order to substantiate payments made on the child?s behalf. Condition: One case file had supporting documentation by caseworker in NC FAST that showed participant was eligible for IV-B State funding but it did not match the funding type being paid to the participant (IV-E) according to the North Carolina Department of Health and Human Services Final Foster Care Payment Report PQA020. Context: Of the 35 participants during the current fiscal year valued at $134,361, we examined 7 participants ($21,456 value) and determined that the above condition applied to one participant (14%, valued at $3,060). We determined that the participant was still eligible for Foster Care services but cannot determine whether the participant is in the proper funding program without further investigation. Effect: Participants could receive benefits for which they are not eligible. Cause: Caseworker did not take proper steps in making sure program documentation in NC FAST agrees to the type of funding that was being paid to participant. Questioned Costs: In accordance with 2 CFR 200, auditors are required to report known questioned costs when likely questioned costs are greater than $25,000. Even though the sample results only identified $3,059.80 (federal share $2,486.26 and state share $573.54) in questioned costs, if tests were extended to the entire population, questioned costs could exceed $25,000. Recommendation: Caseworkers should review their eligibility determinations and ensure all documentation is accurate and supports the program that has been selected for benefits. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Foster Care Title IV-E AL # 93.658 Grant Number: 2201NCFOST Program Name: Adoption Assistance AL # 93.659 Grant Number: 2201NCADPT MATERIAL NON-COMPLIANCE MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-001 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with 45 CFR Part 1356.71(f), case record of the child must contain sufficient documentation to verify a child?s eligibility in order to substantiate payments made on the child?s behalf. Condition: One case file had supporting documentation by caseworker in NC FAST that showed participant was eligible for IV-B State funding but it did not match the funding type being paid to the participant (IV-E) according to the North Carolina Department of Health and Human Services Final Foster Care Payment Report PQA020. Context: Of the 35 participants during the current fiscal year valued at $134,361, we examined 7 participants ($21,456 value) and determined that the above condition applied to one participant (14%, valued at $3,060). We determined that the participant was still eligible for Foster Care services but cannot determine whether the participant is in the proper funding program without further investigation. Effect: Participants could receive benefits for which they are not eligible. Cause: Caseworker did not take proper steps in making sure program documentation in NC FAST agrees to the type of funding that was being paid to participant. Questioned Costs: In accordance with 2 CFR 200, auditors are required to report known questioned costs when likely questioned costs are greater than $25,000. Even though the sample results only identified $3,059.80 (federal share $2,486.26 and state share $573.54) in questioned costs, if tests were extended to the entire population, questioned costs could exceed $25,000. Recommendation: Caseworkers should review their eligibility determinations and ensure all documentation is accurate and supports the program that has been selected for benefits. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Low-Income Home Energy Assistance AL # 93.568 Grant Number: 2201NCLIEA MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-002 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with EP-400 Crisis Intervention Programs section 400.03 (F) and EP-300 Low Income Energy Assistance Program, section 300.09 (A), online verification system must be run in NC FAST on each CIP and LIEAP application. Also, in accordance with EP- 300 Low Income Energy Assistance Program, section 300.09 (A), income verification used should be documented in NC FAST and the information should be uploaded in NC FAST. Condition: Three applicants had income documented in NC FAST that did not match the supporting source documents within the system. Two other applicants did not have documentation of online verifications (OVS) being performed at the point of application. After review of the cases with workers, all applicants were found to still be eligible for energy benefits. Context: Of the 1,193 applicants during the current fiscal year valued at $541,867, we examined 60 applicants ($28,174 value) and determined that the above condition applied to five applicants (8%, valued at $2,665). We determined that all five were still eligible after redetermination with the correct documentation. Effect: Applicants could receive benefits for which they are not eligible. Cause: Workers did not take proper steps in making sure what was used for eligibility determination was complete and accurate per program guidelines. Questioned Costs: The finding represents an internal control issue; therefore, no questioned costs are applicable. Upon further review, each applicant was still eligible to receive energy benefits. Recommendation: Workers should review their eligibility determinations and ensure all documentation is included and accurate. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Foster Care Title IV-E AL # 93.658 Grant Number: 2201NCFOST Program Name: Adoption Assistance AL # 93.659 Grant Number: 2201NCADPT MATERIAL NON-COMPLIANCE MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-001 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with 45 CFR Part 1356.71(f), case record of the child must contain sufficient documentation to verify a child?s eligibility in order to substantiate payments made on the child?s behalf. Condition: One case file had supporting documentation by caseworker in NC FAST that showed participant was eligible for IV-B State funding but it did not match the funding type being paid to the participant (IV-E) according to the North Carolina Department of Health and Human Services Final Foster Care Payment Report PQA020. Context: Of the 35 participants during the current fiscal year valued at $134,361, we examined 7 participants ($21,456 value) and determined that the above condition applied to one participant (14%, valued at $3,060). We determined that the participant was still eligible for Foster Care services but cannot determine whether the participant is in the proper funding program without further investigation. Effect: Participants could receive benefits for which they are not eligible. Cause: Caseworker did not take proper steps in making sure program documentation in NC FAST agrees to the type of funding that was being paid to participant. Questioned Costs: In accordance with 2 CFR 200, auditors are required to report known questioned costs when likely questioned costs are greater than $25,000. Even though the sample results only identified $3,059.80 (federal share $2,486.26 and state share $573.54) in questioned costs, if tests were extended to the entire population, questioned costs could exceed $25,000. Recommendation: Caseworkers should review their eligibility determinations and ensure all documentation is accurate and supports the program that has been selected for benefits. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Foster Care Title IV-E AL # 93.658 Grant Number: 2201NCFOST Program Name: Adoption Assistance AL # 93.659 Grant Number: 2201NCADPT MATERIAL NON-COMPLIANCE MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-001 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with 45 CFR Part 1356.71(f), case record of the child must contain sufficient documentation to verify a child?s eligibility in order to substantiate payments made on the child?s behalf. Condition: One case file had supporting documentation by caseworker in NC FAST that showed participant was eligible for IV-B State funding but it did not match the funding type being paid to the participant (IV-E) according to the North Carolina Department of Health and Human Services Final Foster Care Payment Report PQA020. Context: Of the 35 participants during the current fiscal year valued at $134,361, we examined 7 participants ($21,456 value) and determined that the above condition applied to one participant (14%, valued at $3,060). We determined that the participant was still eligible for Foster Care services but cannot determine whether the participant is in the proper funding program without further investigation. Effect: Participants could receive benefits for which they are not eligible. Cause: Caseworker did not take proper steps in making sure program documentation in NC FAST agrees to the type of funding that was being paid to participant. Questioned Costs: In accordance with 2 CFR 200, auditors are required to report known questioned costs when likely questioned costs are greater than $25,000. Even though the sample results only identified $3,059.80 (federal share $2,486.26 and state share $573.54) in questioned costs, if tests were extended to the entire population, questioned costs could exceed $25,000. Recommendation: Caseworkers should review their eligibility determinations and ensure all documentation is accurate and supports the program that has been selected for benefits. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Foster Care Title IV-E AL # 93.658 Grant Number: 2201NCFOST Program Name: Adoption Assistance AL # 93.659 Grant Number: 2201NCADPT MATERIAL NON-COMPLIANCE MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-001 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with 45 CFR Part 1356.71(f), case record of the child must contain sufficient documentation to verify a child?s eligibility in order to substantiate payments made on the child?s behalf. Condition: One case file had supporting documentation by caseworker in NC FAST that showed participant was eligible for IV-B State funding but it did not match the funding type being paid to the participant (IV-E) according to the North Carolina Department of Health and Human Services Final Foster Care Payment Report PQA020. Context: Of the 35 participants during the current fiscal year valued at $134,361, we examined 7 participants ($21,456 value) and determined that the above condition applied to one participant (14%, valued at $3,060). We determined that the participant was still eligible for Foster Care services but cannot determine whether the participant is in the proper funding program without further investigation. Effect: Participants could receive benefits for which they are not eligible. Cause: Caseworker did not take proper steps in making sure program documentation in NC FAST agrees to the type of funding that was being paid to participant. Questioned Costs: In accordance with 2 CFR 200, auditors are required to report known questioned costs when likely questioned costs are greater than $25,000. Even though the sample results only identified $3,059.80 (federal share $2,486.26 and state share $573.54) in questioned costs, if tests were extended to the entire population, questioned costs could exceed $25,000. Recommendation: Caseworkers should review their eligibility determinations and ensure all documentation is accurate and supports the program that has been selected for benefits. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.
U.S. Department of Health and Human Services Passed through the N.C. Dept. of Health and Human Services Program Name: Foster Care Title IV-E AL # 93.658 Grant Number: 2201NCFOST Program Name: Adoption Assistance AL # 93.659 Grant Number: 2201NCADPT MATERIAL NON-COMPLIANCE MATERIAL WEAKNESS, ELIGIBILITY Finding: 2022-001 Criteria: In accordance with 2 CFR 200, management should have an adequate system of internal control procedures in place to ensure the accuracy of benefits being provided is within program requirements. Management must monitor activities under federal awards to assure compliance with federal requirements. In accordance with 45 CFR Part 1356.71(f), case record of the child must contain sufficient documentation to verify a child?s eligibility in order to substantiate payments made on the child?s behalf. Condition: One case file had supporting documentation by caseworker in NC FAST that showed participant was eligible for IV-B State funding but it did not match the funding type being paid to the participant (IV-E) according to the North Carolina Department of Health and Human Services Final Foster Care Payment Report PQA020. Context: Of the 35 participants during the current fiscal year valued at $134,361, we examined 7 participants ($21,456 value) and determined that the above condition applied to one participant (14%, valued at $3,060). We determined that the participant was still eligible for Foster Care services but cannot determine whether the participant is in the proper funding program without further investigation. Effect: Participants could receive benefits for which they are not eligible. Cause: Caseworker did not take proper steps in making sure program documentation in NC FAST agrees to the type of funding that was being paid to participant. Questioned Costs: In accordance with 2 CFR 200, auditors are required to report known questioned costs when likely questioned costs are greater than $25,000. Even though the sample results only identified $3,059.80 (federal share $2,486.26 and state share $573.54) in questioned costs, if tests were extended to the entire population, questioned costs could exceed $25,000. Recommendation: Caseworkers should review their eligibility determinations and ensure all documentation is accurate and supports the program that has been selected for benefits. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan submitted with this report.