Corrective Action Plans

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Finding 2025-001 Reporting Community Development Block Grant - Entitlement Grant/Special Purpose Cluster (ALN 14.218) Corrective Action: Management agrees with the finding and is implementing procedures to correct it. Due to a large number of turnover throughout the last year and a half, internal co...
Finding 2025-001 Reporting Community Development Block Grant - Entitlement Grant/Special Purpose Cluster (ALN 14.218) Corrective Action: Management agrees with the finding and is implementing procedures to correct it. Due to a large number of turnover throughout the last year and a half, internal controls procedures did not operate as designed and led to this finding. The Corporation’s staffing has since stabilized, and internal control procedures have been restored to ensure compliance with the Reporting requirements. Contact Person: Vincent Paese, Interim Executive Director Date for Completion: September 30, 2026
Corrective Action Plan Finding 2025-001 The District’s former operator of its network was contractually required to keep the accounting records for the District. Part of this obligation was to perform calculations for estimating the cost of the labor each pay period that was spent by the operator to...
Corrective Action Plan Finding 2025-001 The District’s former operator of its network was contractually required to keep the accounting records for the District. Part of this obligation was to perform calculations for estimating the cost of the labor each pay period that was spent by the operator to build out the network and connect new customers and provide those calculations to the District. Additionally, the operator was contractually required to provide the underlying detail payroll records that support the calculations. The operator provided only some of the calculations and none of the detail payroll records supporting the calculations due to ongoing litigation. Effective January 1, 2026 the District hired a new operator and is now obtaining those calculations and underlying support on an ongoing basis from the new operator. Estimated Completion Date: January 2026 Responsible Party: Daniel Childs, Treasurer
Management Response: Management will retain a complete support package for each Federal financial report, including the accounting records used at the time of preparation which will be provided by the outsourced accounting firm, the completed report, a reconciliation of reported amounts to the under...
Management Response: Management will retain a complete support package for each Federal financial report, including the accounting records used at the time of preparation which will be provided by the outsourced accounting firm, the completed report, a reconciliation of reported amounts to the underlying accounting records, and explanations for any reconciling items. The preparer will assemble and document the support package before submission. A knowledgeable individual other than the preparer, which may include management or the outsourced accounting firm, will review the report and reconciliation for completeness, accuracy, and consistency with award requirements. Evidence of review, approval, and resolution of any differences will be retained with the support of reporting. Management will also evaluate subsequent accounting adjustments to determine whether previously submitted reports require correction or follow-up with the Federal agency. Proposed Completion Date – October 01, 2026 Contact – Ronny Sandoval, Board Chair Email: ronnys@irecusa.org
Eligibility – Lack of Internal Controls Comments on findings and recommendations The organization concurs with the finding and the auditor’s recommendation. We agree that implementing an independent review process will strengthen accuracy and compliance with Rural Development requirements. Actions t...
Eligibility – Lack of Internal Controls Comments on findings and recommendations The organization concurs with the finding and the auditor’s recommendation. We agree that implementing an independent review process will strengthen accuracy and compliance with Rural Development requirements. Actions taken or planned The organization will assign preparation and review of RD Form 3560-8 and HUD Form 50058 to different staff members. Anticipated completion date September 30, 2026
Segregation of Duties Comments on findings and recommendations The organization concurs with the finding and the auditor’s recommendation. Actions taken or planned The Board of Commissioners and management have reviewed the current duties of the Authority staff and segregated as much as possible wit...
Segregation of Duties Comments on findings and recommendations The organization concurs with the finding and the auditor’s recommendation. Actions taken or planned The Board of Commissioners and management have reviewed the current duties of the Authority staff and segregated as much as possible with limited staff. Additionally, the Authority contracts with a 3rd party fee accountant to reconcile the bank statements monthly ( in addition to the Executive Director). The Board of Commissioners receives and reviews the monthly disbursement listing. The Board of Commissioners will continue to monitor rental and cash flow activities reported by accounting personnel monthly. Anticipated completion date September 30, 2026
The finding identified during the FY2025 financial audit is a repeat finding from FY2024 related to material audit adjustments. NICAA began corrective action in response to the FY2024 finding; however, full implementation required additional time due to the transition from outdated accounting proces...
The finding identified during the FY2025 financial audit is a repeat finding from FY2024 related to material audit adjustments. NICAA began corrective action in response to the FY2024 finding; however, full implementation required additional time due to the transition from outdated accounting processes to a new financial management system and the need to ensure accurate grant reporting and system integration. Since the FY2024 financial audit, NICAA has made significant progress toward addressing the underlying causes of the finding. The agency has successfully implemented MIP as its new financial management and accounting system, replacing previous processes that contributed to inconsistencies in financial reporting. NICAA has also contracted with the Illinois Association of Community Action Agencies (IACAA) to provide fiscal technical assistance and support. IACAA is working with NICAA's fiscal team to develop and integrate accurate financial and grant reporting within the MIP system. This partnership is intended to strengthen financial reporting, improve grant-level tracking, and ensure reports generated through the new system meet the agency's financial management and oversight needs.
Finding 1238497 (2025-007)
Material Weakness 2025
In two (2) instances out of nine (9) tenant files selected for testing, the date per the lease agreement did not agree to the effective date on the HUD Form-50059.
In two (2) instances out of nine (9) tenant files selected for testing, the date per the lease agreement did not agree to the effective date on the HUD Form-50059.
Finding 1238497 (2025-007)
Material Weakness 2025
In two (2) instances out of nine (9) tenant files selected for testing, there was no inspection report maintained in the tenant’s file.
In two (2) instances out of nine (9) tenant files selected for testing, there was no inspection report maintained in the tenant’s file.
Finding 1238497 (2025-007)
Material Weakness 2025
In one (1) instance out of nine (9) tenant files selected for testing, the verification of the tenant’s income was not properly verified and/or calculated.
In one (1) instance out of nine (9) tenant files selected for testing, the verification of the tenant’s income was not properly verified and/or calculated.
Finding 1238497 (2025-007)
Material Weakness 2025
In one (1) instance out of nine (9) tenant files selected for testing, the Application was not date stamped or dated by the applicant.
In one (1) instance out of nine (9) tenant files selected for testing, the Application was not date stamped or dated by the applicant.
Finding 1238497 (2025-007)
Material Weakness 2025
In one (1) instance out of nine (9) tenant files selected for testing, the Inspection was signed by the tenant and management; however, the Inspection form was not completed. All lines were left blank.
In one (1) instance out of nine (9) tenant files selected for testing, the Inspection was signed by the tenant and management; however, the Inspection form was not completed. All lines were left blank.
Finding 1238497 (2025-007)
Material Weakness 2025
In five (5) instances out of nine (9) tenant files selected for testing, the Student Certification form was not maintained in the tenant’s file.
In five (5) instances out of nine (9) tenant files selected for testing, the Student Certification form was not maintained in the tenant’s file.
Finding 1238497 (2025-007)
Material Weakness 2025
In one (1) instance out of nine (9) tenant files selected for testing, the Initial Notice – Section 202/8 or Section 202 PRAC form was not maintained in the tenant’s file.
In one (1) instance out of nine (9) tenant files selected for testing, the Initial Notice – Section 202/8 or Section 202 PRAC form was not maintained in the tenant’s file.
Finding 1238497 (2025-007)
Material Weakness 2025
In one (1) instance out of nine (9) tenant files selected for testing, the Race and Ethnic data report, was not maintained in the tenant’s file.
In one (1) instance out of nine (9) tenant files selected for testing, the Race and Ethnic data report, was not maintained in the tenant’s file.
Finding 1238497 (2025-007)
Material Weakness 2025
In one (1) instance out of nine (9) tenant files selected for testing, the Quality Assurance Information form maintained in the tenant’s file, was not completed by the tenant.
In one (1) instance out of nine (9) tenant files selected for testing, the Quality Assurance Information form maintained in the tenant’s file, was not completed by the tenant.
Finding 1238497 (2025-007)
Material Weakness 2025
In two (2) instances out of nine (9) tenant files selected for testing, the amount reported on Security Deposit Agreement did not agree to the security deposit amount reported in the lease agreement.
In two (2) instances out of nine (9) tenant files selected for testing, the amount reported on Security Deposit Agreement did not agree to the security deposit amount reported in the lease agreement.
Finding 1238497 (2025-007)
Material Weakness 2025
In nineteen (19) instances out of nineteen (19) tenant files selected for testing, the Notification of Rent Increase was not signed by the Property Manager.
In nineteen (19) instances out of nineteen (19) tenant files selected for testing, the Notification of Rent Increase was not signed by the Property Manager.
Finding 1238497 (2025-007)
Material Weakness 2025
In eighteen (18) instances out of nineteen (19) tenant files selected for testing, the Housing Quality Inspection report was not maintained in the tenant’s file.
In eighteen (18) instances out of nineteen (19) tenant files selected for testing, the Housing Quality Inspection report was not maintained in the tenant’s file.
Finding 1238497 (2025-007)
Material Weakness 2025
In seventeen (17) instances out of nineteen (19) tenant files selected for testing, the Lease Amendment was not signed by the Property Manager.
In seventeen (17) instances out of nineteen (19) tenant files selected for testing, the Lease Amendment was not signed by the Property Manager.
Finding 1238497 (2025-007)
Material Weakness 2025
In two (2) instances out of nineteen (19) tenant files selected for testing, the Lease Amendment was not maintained in the tenant’s file.
In two (2) instances out of nineteen (19) tenant files selected for testing, the Lease Amendment was not maintained in the tenant’s file.
Finding 1238497 (2025-007)
Material Weakness 2025
In two (2) instances out of nineteen (19) tenant files selected for testing, the HUD-EIV form did not verified the tenant’s income, nor was there any other verification of income for the tenant.
In two (2) instances out of nineteen (19) tenant files selected for testing, the HUD-EIV form did not verified the tenant’s income, nor was there any other verification of income for the tenant.
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