FAC Explorer

Finding 1169347 (2025-005)

Material Weakness Repeat Finding
Requirement
E
Questioned Costs
-
Year
2025
Accepted
2026-01-16
Audit: 382279
Organization: Wayland Baptist University (TX)
Auditor: CAPINCROUSE LLC

AI Summary

  • Core Issue: Four out of 50 students were incorrectly awarded Pell Grants due to enrollment status errors.
  • Impacted Requirements: This finding violates 34 CFR 690.63(b) regarding proper Pell Grant calculations.
  • Recommended Follow-Up: Implement a process to ensure Pell Grants are aligned with actual enrollment status to prevent future errors.

Finding Text

Incorrect Pell Calculations Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.063 Federal Award Identification #: 2024-2025 Financial Aid Year Condition: 4 students out of 50 were not properly awarded Pell based on enrollment status. Criteria: 34 CFR 690.63(b) Questioned Costs: $0 Context: All four students were under awarded Pell based on the number of credits they began attendance with, for a total of $2,183. All four students were corrected during the audit process. Cause: These were oversights by the University. Effect: Pell was not awarded correctly based on enrollment status. Identification as repeat finding, if applicable: Yes - 2024-003 Recommendation: We recommend a process be used to adjust Pell to be paid in alignment with enrollment status. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.

Corrective Action Plan

Incorrect Pell Calculations Planned Corrective Action: The Office of Financial Aid will obtain enrollment reports for each term and session to ensure that Pell Grant eligibility is accurately determined and awarded to students based on their enrollment intensity. To address the system limitations identified, the University has acquired a new Software-as-a-Service (SaaS) financial aid management system. Person Responsible for Corrective Action Plan: Executive Director of Financial Aid, Robert Hamilton, and Assistant Director of Compliance & Reporting, Brooke Tyler Anticipated Date of Completion: June 30, 2026

Categories

Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1169339 2025-001
    Material Weakness Repeat
  • 1169340 2025-002
    Material Weakness Repeat
  • 1169341 2025-003
    Material Weakness Repeat
  • 1169342 2025-004
    Material Weakness Repeat
  • 1169343 2025-006
    Material Weakness Repeat
  • 1169344 2025-001
    Material Weakness Repeat
  • 1169345 2025-002
    Material Weakness Repeat
  • 1169346 2025-003
    Material Weakness Repeat
  • 1169348 2025-006
    Material Weakness Repeat
  • 1169349 2025-001
    Material Weakness Repeat
  • 1169350 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 FEDERAL DIRECT STUDENT LOANS $15.52M
84.063 FEDERAL PELL GRANT PROGRAM $7.03M
84.031 HIGHER EDUCATION INSTITUTIONAL AID $639,577
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $222,842
84.116 FUND FOR THE IMPROVEMENT OF POSTSECONDARY EDUCATION $189,776
84.033 FEDERAL WORK-STUDY PROGRAM $171,842
47.076 STEM EDUCATION (FORMERLY EDUCATION AND HUMAN RESOURCES) $138,122
84.021 OVERSEAS PROGRAMS - GROUP PROJECTS ABROAD $58,948
16.525 GRANTS TO REDUCE DOMESTIC VIOLENCE, DATING VIOLENCE, SEXUAL ASSAULT, AND STALKING ON CAMPUS $57,851