Finding Text
Incorrect Enrollment Reporting to National Student Loan Data System (NSLDS) Material Weakness DEPARTMENT OF EDUCATION ALN #: 84.268 and 84.063 Federal Award Identification #: 2024-2025 Financial Aid Year Condition: The NSLDS enrollment status effective date for withdrawals was not accurately sent to NSLDS from the system. Criteria: 34 CFR 690.83(b) and 34 CFR 685.309 Questioned Costs: $0 Context: Out of 75 students tested, 6 students had incorrect effective dates reported for their enrollment status, ranging from 13 to 84 days different. All of these students were official and unofficial withdrawals. Five of the students were corrected during the audit process. Cause: The system tracks the last date of attendance for certain classes, and professors track attendance for other classes, and not all dates are reported within one system to pull for NSLDS enrollment reporting. Effect: Inaccurate reporting can impact a student’s loan grace period in school deferment eligibility, beginning loan repayments, appropriate interest charges, etc. Identification as repeat finding, if applicable: Yes - 2024-001 Recommendation: We recommend the University put a system in place to ensure that the date being reported to NSLDS as the effective date of withdrawal is the actual last date of attendance for the student, that the University is completing reconciliations of enrollment status periodically, and that the University is completing spot checks of enrollment statuses to NSLDS. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.