Audit 382205

FY End
2025-06-30
Total Expended
$804,937
Findings
6
Programs
10
Year: 2025 Accepted: 2026-01-16

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
1169246 2025-004 Material Weakness Yes P
1169247 2025-004 Material Weakness Yes P
1169248 2025-005 Material Weakness Yes P
1169249 2025-005 Material Weakness Yes P
1169250 2025-006 Material Weakness Yes L
1169251 2025-006 Material Weakness Yes L

Programs

ALN Program Spent Major Findings
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $173,355 Yes 0
84.027 SPECIAL EDUCATION GRANTS TO STATES $171,758 Yes 1
10.555 NATIONAL SCHOOL LUNCH PROGRAM $162,477 Yes 2
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $121,543 Yes 0
10.553 SCHOOL BREAKFAST PROGRAM $71,015 Yes 2
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $28,288 Yes 0
93.778 MEDICAL ASSISTANCE PROGRAM $24,667 Yes 0
84.425 EDUCATION STABILIZATION FUND $24,077 Yes 0
84.358 RURAL EDUCATION $20,889 Yes 0
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $6,868 Yes 1

Contacts

Name Title Type
RCWUCUKKSJJ8 Darin Powell Auditee
2173352323 Suzanne Steckel Auditor
No contacts on file

Notes to SEFA

Of the federal expenditures presented in the schedule, Western CUSD 12 did not provide any federal awards to subreceipients.
The following amounts were expended in the form of non-cash assistance by Wester CUSD 12 and should be included in the Schedule of Expenditures of Federal Awards: NON-CASH COMMODITIES (AL 10.555) $11,697; OTHER NON-CASH ASSISTANCE- DEPT. OF DEFENSE FRESH FRUITS AND VEGETABLES (AL 10.555) $10,778. Total non-cash assistance amounts to $22,475.
Western CUSD 12 did not expend any federal awards for insurance coverage, nor did it have any federal loans or loan guarantees in effect at June 30, 2025. Western CUSD 12 did not have federal grants requiring matching expenditures.
Total expenditures per SEFA $804,937 LESS $22,475 government-donated commodities not reported in the financial statements LESS $929 Medicaid Administrative Assessment of 4% not reported in the financial statements EQUALS $781,533 total federal expenditures per the statements of revenues received, expenditures disbursed, other financing sources (uses), and changes in fund balance.
7/1/23-6/30/24 Expenditures per SEFA $744,390 PLUS 7/1/24-6/30/25 Expenditures per SEFA $804,937 PLUS Obligations (ESSER 4S, 25-4998-4S, AL 84.424F) $20,528 EQUALS Final Status Per SEFA $1,569,855

Finding Details

Finding Number: 2025-004. Criteria or specific requirement: The accounting function should be controlled by a sufficient number of individuals in order to have adequate segregation of duties. Condition: The District's accounting function is controlled by a limited number of individuals resulting in inadequate segregation of duties. Context: The District's accounting function is mainly controlled by one bookkeeper and one administrative assistant. Effect: The limited number of personnel hinders the overall effectiveness of internal controls. Cause: The District is unable to hire an adequate number of staff to increase the effectiveness of internal controls. Recommendation: The District should segregate duties where possible. The Board should be aware of this problem and closely review and approve all financial-related information. Management's Response: The District has reviewed and continues to review its financial policies and procedures to better segregate duties where possible. The Superintendent continually reminds the Board about their responsibility in regards to reviewing and approving financial items and asking questions. It is not cost-feasible to hire additional personnel.
Finding Number: 2025-005. Criteria or specific requirement: The accounting function should be controlled by a sufficient number of individuals in order to have adequate segregation of duties. Condition: The District's accounting function is controlled by a limited number of individuals resulting in inadequate segregation of duties. Context: The District's accounting function is mainly controlled by one bookkeeper and one administrative assistant. Effect: The limited number of personnel hinders the overall effectiveness of internal controls. Cause: The District is unable to hire an adequate number of staff to increase the effectiveness of internal controls. Recommendation: The District should segregate duties where possible. The Board should be aware of this problem and closely review and approve all financial-related information. Management's Response: The District has reviewed and continues to review its financial policies and procedures to better segregate duties where possible. The Superintendent continually reminds the Board about their responsibility in regards to reviewing and approving financial items and asking questions. It is not cost-feasible to hire additional personnel.
Finding Number: 2025-006. Criteria or specific requirement: Grant reporting requirements should be made in conformity with the Illinois School Code. Condition: District failed to submit annual verification report and monthly claim report for Child Nutrition program in accordance to Illinois School Code. Context: District failed to submit annual verification report and monthly claim report for Child Nutrition program in accordance to Illinois School Code. Effect: Due to late filing of reports, District did not receive FY25 grant reimbursements. Cause: Reports were not submitted timely. This resulted in District using 3 year exception with ISBE to receive reimbursements by completing an approved Corrective Action Plan. Recommendation: The District should work to ensure all reports are submitted timely. Management's Response: District will ensure Corrective Action plan is followed and all grant reports are submitted in accordance to IL School Code.