FAC Explorer

Finding 1169279 (2025-004)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-01-16
Audit: 382227
Organization: Lewis & Clark Community College District 536 (IL)
Auditor: SCHEFFEL BOYLE

AI Summary

  • Core Issue: The College sent a student's direct loan notification letter 14 days late, violating compliance requirements.
  • Impacted Requirements: Notification letters must be sent within seven days of disbursement, as per the Student Financial Assistance Program Compliance Supplement.
  • Recommended Follow-Up: Implement processes to ensure timely sending of all direct notification letters; management has acknowledged this and plans to complete corrective actions by June 30, 2026.

Finding Text

Special Tests. Questioned Costs: $0. Condition: The College has one instance out of 25 tested where a student's direct loan notification letter was sent out 14 days after the first disbursement date. Criteria: Per the Student Financial Assistance Program Compliance Supplement, November 2025, the Special Test compliance requirement "disbursements to or on behalf of students", the College must send the direction notification letter to students no later than seven days after crediting the student's account. Cause: The late notification was caused by an inadvertent oversight. Effect: The College was seven days late in sending the direct notification letter. Recommendation: We recommend the College implement processes to ensure that all direct notification letters are sent timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2026

Corrective Action Plan

Procedures are currently in place to comply with the requirement to send Direct Loan notifications within the regulatory time frame. To support this, the responsible team member will have a weekly reminder added to their Lewis & Clark Outlook work calendar to prompt timely notifications. Management will also add a weekly reminder to one of the office managers' calendars to assist with ongoing monitoring and compliance checks. Person(s) Responsible: Angela Weaver Timing for Implementation: November 7, 2025

Categories

Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties Special Tests & Provisions

Other Findings in this Audit

  • 1169260 2025-001
    Material Weakness Repeat
  • 1169261 2025-002
    Material Weakness Repeat
  • 1169262 2025-003
    Material Weakness Repeat
  • 1169263 2025-004
    Material Weakness Repeat
  • 1169264 2025-001
    Material Weakness Repeat
  • 1169265 2025-002
    Material Weakness Repeat
  • 1169266 2025-003
    Material Weakness Repeat
  • 1169267 2025-004
    Material Weakness Repeat
  • 1169268 2025-001
    Material Weakness Repeat
  • 1169269 2025-002
    Material Weakness Repeat
  • 1169270 2025-003
    Material Weakness Repeat
  • 1169271 2025-004
    Material Weakness Repeat
  • 1169272 2025-001
    Material Weakness Repeat
  • 1169273 2025-002
    Material Weakness Repeat
  • 1169274 2025-003
    Material Weakness Repeat
  • 1169275 2025-004
    Material Weakness Repeat
  • 1169276 2025-001
    Material Weakness Repeat
  • 1169277 2025-002
    Material Weakness Repeat
  • 1169278 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.063 FEDERAL PELL GRANT PROGRAM $5.29M
84.268 FEDERAL DIRECT STUDENT LOANS $1.69M
15.611 WILDLIFE RESTORATION AND BASIC HUNTER EDUCATION AND SAFETY $410,517
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $355,517
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $165,875
84.033 FEDERAL WORK-STUDY PROGRAM $120,005
84.047 TRIO UPWARD BOUND $106,866
47.050 GEOSCIENCES $97,743
94.006 AMERICORPS STATE AND NATIONAL 94.006 $85,779
15.634 STATE WILDLIFE GRANTS $83,016
84.044 TRIO TALENT SEARCH $76,624
17.259 WIOA YOUTH ACTIVITIES $66,190
15.657 ENDANGERED SPECIES RECOVERY IMPLEMENTATION $63,922
17.274 YOUTHBUILD $32,250
47.074 BIOLOGICAL SCIENCES $24,647
10.069 CONSERVATION RESERVE PROGRAM $23,177
93.569 COMMUNITY SERVICES BLOCK GRANT $18,418
66.461 REGIONAL WETLAND PROGRAM DEVELOPMENT GRANTS $12,394
84.002 ADULT EDUCATION - BASIC GRANTS TO STATES $11,911
12.630 BASIC, APPLIED, AND ADVANCED RESEARCH IN SCIENCE AND ENGINEERING $8,018
15.805 ASSISTANCE TO STATE WATER RESOURCES RESEARCH INSTITUTES $5,372
15.808 U.S. GEOLOGICAL SURVEY RESEARCH AND DATA COLLECTION $4,389