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Corrective Action Plans

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Finding 923 (2023-001)
Significant Deficiency 2023
The Broadway House Corporation
AZ
Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties
We concur that the required increase in the monthly deposits to the reserve for replacement was not implemented on a timely basis. We have re-trained the management staff to follow up with the HUD and contractor administrator staff to forward the increase to the reserve for replacement deposit as pa...
We concur that the required increase in the monthly deposits to the reserve for replacement was not implemented on a timely basis. We have re-trained the management staff to follow up with the HUD and contractor administrator staff to forward the increase to the reserve for replacement deposit as part of the OCAF rent increase for properties we manage. We contated the mortgage company and the additional $1,148 shortfall was wired from the property bank account on August 17, 2023. This was resolved as fo August 31, 2023.
View Audit 1745 Questioned Costs: $1
Montgomery Park I United Methodist Housing
VA
Cash Management HUD Housing Programs
Residual receipts were not remitted to the residual receipts account in a timely manner. Residual receipts are required to be remitted within 60 days of year-end. In order to avoid this issue in the future, surplus cash will be calculated prior to the audit.
Residual receipts were not remitted to the residual receipts account in a timely manner. Residual receipts are required to be remitted within 60 days of year-end. In order to avoid this issue in the future, surplus cash will be calculated prior to the audit.
View Audit 1660
Staunton United Methodist Housing Corporation
VA
Cash Management HUD Housing Programs
Residual receipts were not remitted to the residual receipts account in a timely manner. Residual receipts are required to be remitted within 60 days of year-end. In order to avoid this issue in the future, surplus cash will be calculated prior to the audit.
Residual receipts were not remitted to the residual receipts account in a timely manner. Residual receipts are required to be remitted within 60 days of year-end. In order to avoid this issue in the future, surplus cash will be calculated prior to the audit.
View Audit 1659
Finding 847 (2023-002)
Material Weakness 2023
Madison County Housing Authority
NC
HUD Housing Programs Special Tests & Provisions
Noncompliance with Special Tests and Provisions – Environmental Reiews (Public Housing Capital Fund CFDA 14.872) We will ensure that the required environmental reviews are performed for future capital fund program projects before funds are obligated. Date of completion: October 18, 2023
Noncompliance with Special Tests and Provisions – Environmental Reiews (Public Housing Capital Fund CFDA 14.872) We will ensure that the required environmental reviews are performed for future capital fund program projects before funds are obligated. Date of completion: October 18, 2023
View Audit 1614
Finding 846 (2023-001)
Material Weakness 2023
Madison County Housing Authority
NC
Special Tests & Provisions Cash Management HUD Housing Programs
Noncompliance with Special Tests and Provisions – Obligations of 1406 Budget Line Item Draws (Public Housing Capital Fund CFDA 14.872) We will ensure all future CFP 1406 Operations Draws are made before amounts are reported as Obligated in ELOCCS. Date of completion: October 18, 2023
Noncompliance with Special Tests and Provisions – Obligations of 1406 Budget Line Item Draws (Public Housing Capital Fund CFDA 14.872) We will ensure all future CFP 1406 Operations Draws are made before amounts are reported as Obligated in ELOCCS. Date of completion: October 18, 2023
View Audit 1614
Reach Out II Apartments, Inc.
AR
Internal Control / Segregation of Duties Subrecipient Monitoring HUD Housing Programs
Corrective Action Plan: Going forward, management will continue to implement new internal controls that allow for better segregation of duties and monitoring of tenant revenue. This issue has corrected itself, thus we anticipate no further action on behalf of management.
Corrective Action Plan: Going forward, management will continue to implement new internal controls that allow for better segregation of duties and monitoring of tenant revenue. This issue has corrected itself, thus we anticipate no further action on behalf of management.
View Audit 1594
Stafford United Methodist Housing Development Corporation
VA
HUD Housing Programs Cash Management
Residual receipts were not remitted to the residual receipts account after year-end. Any surplus cash is required to be remitted to the residual receipts account subsequent to year-end. Going forward, all surplus cash available at year-end will be deposited into the residual receipts account.
Residual receipts were not remitted to the residual receipts account after year-end. Any surplus cash is required to be remitted to the residual receipts account subsequent to year-end. Going forward, all surplus cash available at year-end will be deposited into the residual receipts account.
View Audit 1577
Finding 779 (2023-003)
Material Weakness 2023
Pennington County Housing and Redevelopment Commission
SD
Eligibility HUD Housing Programs Material Weakness
Public and Indian Housing AL #14.850 Material Weakness Internal Control Over Compliance Eligibility Checklists 2023-003 Condition: The Commission uses internal control checklists to demonstrate compliance with the various eligibility requirements. During audit fieldwork, we identified two instances...
Public and Indian Housing AL #14.850 Material Weakness Internal Control Over Compliance Eligibility Checklists 2023-003 Condition: The Commission uses internal control checklists to demonstrate compliance with the various eligibility requirements. During audit fieldwork, we identified two instances in which the checklists were used, but steps related to background checks were not complete. In addition, there was no documentation maintained to prove these checks were performed. Criteria: All eligibility requirements must be verified prior to determining tenant eligibility. Repeat of Prior Year Finding: No Auditor’s Recommendation: We recommend the Commission provide further training for program staff and implement periodic reviews of tenant files to ensure internal control processes are followed and eligibility documentation is maintained. Management’s Response: The Commission has provided training for program staff and performs periodic reviews of tenant files to ensure internal control processes are followed and eligibility documentation is maintained. Anticipated Completion Date: Periodic reviews began January 2023. Staff training and periodic reviews are ongoing.
View Audit 1490
Finding 778 (2023-002)
Material Weakness 2023
Pennington County Housing and Redevelopment Commission
SD
HUD Housing Programs Material Weakness Reporting
Section 8 Housing Choice Vouchers AL #14.871 Material Weakness Internal Control Over Compliance Rent Reasonableness 2023-002 Condition: During audit fieldwork, we identified three instances in which there was no rent reasonableness documentation maintained to verify that the rent reasonableness com...
Section 8 Housing Choice Vouchers AL #14.871 Material Weakness Internal Control Over Compliance Rent Reasonableness 2023-002 Condition: During audit fieldwork, we identified three instances in which there was no rent reasonableness documentation maintained to verify that the rent reasonableness comparison was performed prior to issuing housing assistance payments. Criteria: Rent reasonableness comparisons are required prior to issuing housing assistance payments. Repeat of Prior Year Finding: No Auditor’s Recommendation: We recommend the Commission provide further training for program staff and implement periodic reviews of tenant files to ensure rent reasonableness documentation is maintained appropriately. Management’s Response: The Commission has provided training for program staff and performs periodic reviews of tenant files to ensure rent reasonableness documentation is maintained appropriately. Anticipated Completion Date: Periodic reviews began January 2023. Staff training and periodic reviews are ongoing.
View Audit 1490
Finding 777 (2023-001)
Significant Deficiency 2023
Pennington County Housing and Redevelopment Commission
SD
HUD Housing Programs Reporting Significant Deficiency
Section 8 Housing Choice Vouchers AL #14.871 Significant Deficiency Internal Control Over Compliance Incorrect Voucher Payment Standards 2023-001 Condition: The Commission enters approved voucher payment standards into their property management software, which automatically populates default values...
Section 8 Housing Choice Vouchers AL #14.871 Significant Deficiency Internal Control Over Compliance Incorrect Voucher Payment Standards 2023-001 Condition: The Commission enters approved voucher payment standards into their property management software, which automatically populates default values in tenant certifications. Caseworkers have had the ability to override default values for the number of bedrooms exceeding the defaults entered. During audit fieldwork, we identified five instances of overrides not being applied correctly to tenants, which caused errors in housing assistant payment (HAP) calculations. Criteria: Overrides should be verified prior to calculating HAP. Repeat of Prior Year Finding: No Auditor’s Recommendation: We recommend implementing an internal control for approval of any system override to ensure they are appropriately applied. Management’s Response: Management has restricted caseworker’s rights to be able to override the default values for Voucher Payment Standards. Anticipated Completion Date: Rights were restricted in June 2023.
View Audit 1490
Finding 776 (2023-001)
Significant Deficiency 2023
Benet Place South
MN
Questioned Costs HUD Housing Programs Significant Deficiency
FINDINGS—FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development Benet Place respectfully submits the following corrective action plan for the year ended June 30, 2023. Audit period: July 1, 2022 – June 30, 2023 The findings from the schedule of findings and questioned costs ...
FINDINGS—FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development Benet Place respectfully submits the following corrective action plan for the year ended June 30, 2023. Audit period: July 1, 2022 – June 30, 2023 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. 2023-001 Section 202 Capital Advance – Assistance Listing No. 14.157 Recommendation: Management should implement a process to ensure the required monthly deposits into the replacement reserve is in accordance with form HUD-9250. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Project made a deposit to correct the deficiency in the replacement reserve on August 31, 2023. Name(s) of the contact person(s) responsible for corrective action: Melissa Binnall Planned completion date for corrective action plan: August 31, 2023 If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Melissa Binnall at 320-251-2700 Ext: 51313
View Audit 1483 Questioned Costs: $1
Finding 775 (2023-001)
Significant Deficiency 2023
Benet Place
MN
Questioned Costs HUD Housing Programs Significant Deficiency
FINDINGS—FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development Benet Place respectfully submits the following corrective action plan for the year ended June 30, 2023. Audit period: July 1, 2022 – June 30, 2023 The findings from the schedule of findings and questioned costs ...
FINDINGS—FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development Benet Place respectfully submits the following corrective action plan for the year ended June 30, 2023. Audit period: July 1, 2022 – June 30, 2023 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. 2023-001 Section 202 Capital Advance – Assistance Listing No. 14.157 Recommendation: Management should implement a process to ensure the required monthly deposits into the replacement reserve is in accordance with form HUD-9250. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Project made a deposit to correct the deficiency in the replacement reserve on August 30, 2023. Name(s) of the contact person(s) responsible for corrective action: Melissa Binnall Planned completion date for corrective action plan: August 30, 2023 If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Melissa Binnall at 320-251-2700 Ext: 51313
View Audit 1482 Questioned Costs: $1
Acadian Heritage Apartments
LA
HUD Housing Programs
The Project will strengthen controls over record keeping and maintaining tenant files with an increased emphasis on timely and appropriately documenting all compliance requirements of HUD. Contact: Adrienne Melancon, Housing D Anticipated Completion Date: 10/15/23
The Project will strengthen controls over record keeping and maintaining tenant files with an increased emphasis on timely and appropriately documenting all compliance requirements of HUD. Contact: Adrienne Melancon, Housing D Anticipated Completion Date: 10/15/23
View Audit 1470
Finding 736 (2023-001)
Significant Deficiency 2023
Renaissance Court, INC
OR
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Renaissance Court respectfully submits the following corrective action plan for the year ended June 30, 2023. ...
Renaissance Court respectfully submits the following corrective action plan for the year ended June 30, 2023. Name & address of public accounting firm: Kernutt Stokes 1600 Executive Parkway, Suite 110, Eugene, OR 97401 Audit Period: June 30, 2023 Major Federal Award Findings: Finding Reference #: 2023-001 Significant deficiency Recommendation: We recommend management design and implement internal controls over compliance to ensure the amount of $873 is deposited monthly into the Replacement Reserve account as required by HUD. Corrective Action: Management will work with Cascade Management to improve the internal control procedures to ensure the amount of $873 is deposited monthly into the Replacement Reserve account as required by HUD. Questions regarding this corrective action plan may be directed to Marci Pierce, Chief Financial and Administrative Officer, at (503) 688-2646.
View Audit 1389
Finding 734 (2023-001)
Significant Deficiency 2023
Houston Rhf Housing, Inc. Dba Creekbend Gardens 114-Ee52
IN
HUD Housing Programs
Statement of Condition 2023-001 (Assistance Listing 14.157): During the year ended January 31, 2023, 3 of the move-out resident files selected for testing under the Compliance Supplement were missing necessary documents required by the PRAC and HUD Handbook 4350.3. Recommendation: Management should ...
Statement of Condition 2023-001 (Assistance Listing 14.157): During the year ended January 31, 2023, 3 of the move-out resident files selected for testing under the Compliance Supplement were missing necessary documents required by the PRAC and HUD Handbook 4350.3. Recommendation: Management should ensure that all resident files are maintained at the site for each resident of the Property in accordance with the HUD Handbook 4350.3. Management Response: Management agrees with the recommendation and will ensure that resident files are retained in accordance with the HUD Handbook 4350.3.
View Audit 1377
Finding 733 (2023-001)
Significant Deficiency 2023
Housing Authority of the City of Muncie
IN
HUD Housing Programs
Please Note: I, Shannel R. Lampkins, HCV Manager, wanted to make mention about the content of the finding, it stated during the fiscal year there was a total of 16 failed inspections. The report provided was a list of failed inspections that never passed inspection and the authority was not aware th...
Please Note: I, Shannel R. Lampkins, HCV Manager, wanted to make mention about the content of the finding, it stated during the fiscal year there was a total of 16 failed inspections. The report provided was a list of failed inspections that never passed inspection and the authority was not aware that it should have selected a more accurate report to provide for the selection. Response: The Housing Choice Voucher Program Manager, Shannel R. Lampkins, will pull a bimonthly list of failed inspections to ensure that there is a procedural follow up to both participants and landlords and that the authority will follow its own policy and HUD Regulation to enforce Housing Quality Standard under program rules and regulations.
View Audit 1371
Finding 707 (2023-001)
Significant Deficiency 2023
Charles Place Apartments
IL
HUD Housing Programs Subrecipient Monitoring
Finding 2023-001 - Timeliness of Security Deposit Refund Responsible Person, Title: Vanessa Keppner, Board Secretary/Treasurer Anticipated Completion Date: 10/31/2023 Response: Management agent will responsible for ensuring all aspects of the housing manager position are fulfilled in the event that ...
Finding 2023-001 - Timeliness of Security Deposit Refund Responsible Person, Title: Vanessa Keppner, Board Secretary/Treasurer Anticipated Completion Date: 10/31/2023 Response: Management agent will responsible for ensuring all aspects of the housing manager position are fulfilled in the event that the housing manager is unavailable. Cross training has taken place with the OwneriDirector of the housing property so that should both parties be unavailable, the required duties for the housing unit will be acted upon in a timely manner. Vanessa Keppner Secretary AND Treasurer
View Audit 1357
Finding 704 (2023-001)
Significant Deficiency 2023
Arkansas Methodist Medical Center Retirement Community, Inc.
AR
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Healthcare Account Executive U.S. Department of Housing and Urban Development 451 7th Street, S.W. Washington, DC 20410 Arkansas Methodist Medical Center Retirement Community, Inc. respectfully submits the following corrective action plan for Chateau on the Ridge, FHA Project No. 082-43058 (the "Cha...
Healthcare Account Executive U.S. Department of Housing and Urban Development 451 7th Street, S.W. Washington, DC 20410 Arkansas Methodist Medical Center Retirement Community, Inc. respectfully submits the following corrective action plan for Chateau on the Ridge, FHA Project No. 082-43058 (the "Chateau"), for the year ended June 30, 2023. The Correction Plan was necessitated by findings reported by the independent public accounting firm of: HORNE LLP 661 Sunnybrook Road Suite 100 Ridgeland, MS 39157 Audit Finding #2023-001 / CFDA 14.129 - Equal Housing Opportunity Requirements Auditors Recommendation: HORNE recommends that all current marketing materials without the equal housing opportunity advertising requirements be corrected and any future materials produced include the equal housing opportunity logo, slogan or statement. Action Taken: Current marketing materials without the equal housing opportunity slogan have been updated. Controls have been put in place to ensure the logo, slogan or statement is placed on future marketing materials. Should you need anything further or have any questions regarding management's plan of correction response, you may contact me at Chateau on the Ridge (870.215.6300) or by email at Deborah.Farrell@arkansasmethodist.org. Sincerely, Deborah Farrell, Executive Director Arkansas Methodist Medical Center Retirement Community, Inc.
View Audit 1340
Finding 687 (2023-001)
Significant Deficiency 2023
Chittenango Central School District
NY
Subrecipient Monitoring Allowable Costs / Cost Principles HUD Housing Programs
During a desktop monitoring review with the New York State Department of Education, the District was made aware of the requirement to maintain the required time certification forms. Steps have been taken to capture all required signatures on payroll charged to the related grants. Projected completio...
During a desktop monitoring review with the New York State Department of Education, the District was made aware of the requirement to maintain the required time certification forms. Steps have been taken to capture all required signatures on payroll charged to the related grants. Projected completion date is estimated to be January 31, 2024.
View Audit 1321
Finding 684 (2023-001)
Significant Deficiency 2023
Housing Authority of the City of Independence
MO
HUD Housing Programs
Finding # - Finding Description: 2023-001 Special Tests (N) - HQS lnspections Corrective Action Plan: Independence Housing Authority (IHA) has hired a new Director of HCV and hired an intemal HQS Inspector to remedy the situation. All HQS processes will be performed by the intemal inspector versus t...
Finding # - Finding Description: 2023-001 Special Tests (N) - HQS lnspections Corrective Action Plan: Independence Housing Authority (IHA) has hired a new Director of HCV and hired an intemal HQS Inspector to remedy the situation. All HQS processes will be performed by the intemal inspector versus the previous contractors and multiple staff who performed oversight prior. IHA is also training staff on using housing software to schedule inspections, gather reports, schedule follow-ups and track pending and open inspections. Anticipated Completion Date: 91112023
View Audit 1279
Finding 617 (2023-001)
Significant Deficiency 2023
Stevens Senior Housing of Ludlow, Inc.
MA
Cash Management HUD Housing Programs
Responsible Official - Laureen Borgatti, Chief Operating Officer Plan Detail - Management will ensure the Project is reimbursed for the erroneously paid invoice. Additionally, management will ensure future non-project operating invoices are not paid with Project operating cash. Anticipated Completio...
Responsible Official - Laureen Borgatti, Chief Operating Officer Plan Detail - Management will ensure the Project is reimbursed for the erroneously paid invoice. Additionally, management will ensure future non-project operating invoices are not paid with Project operating cash. Anticipated Completion Date - The corrective action is in the process of being implemented and expected to be completed in fiscal year 2024.
View Audit 1193
Rural Housing for the Elderly, Inc.
NH
Eligibility HUD Housing Programs Internal Control / Segregation of Duties
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for July 31, 2023. Ongoing Corrective Action: Additional file review after recertifications and move-ins. Additional trainings for Income VS Assets for all managers.
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for July 31, 2023. Ongoing Corrective Action: Additional file review after recertifications and move-ins. Additional trainings for Income VS Assets for all managers.
View Audit 1082
Snhs Elderly Housing V, Inc.
NH
Eligibility HUD Housing Programs Internal Control / Segregation of Duties
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for June 30, 2023. Ongoing Corrective Action: Additional file review after recertifications and move-ins. Additional trainings for Income VS Assets for all managers.
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for June 30, 2023. Ongoing Corrective Action: Additional file review after recertifications and move-ins. Additional trainings for Income VS Assets for all managers.
View Audit 1072
Rural Housing for the Elderly Ii, Inc.
NH
Eligibility HUD Housing Programs Internal Control / Segregation of Duties
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for June 30, 2023. Ongoing Corrective Action: Additional file review after recertifications and move-ins. Additional trainings for Income VS Assets for all managers.
Completed corrective action: Manager completed correction and new HUD 50059A recertification's corrected for June 30, 2023. Ongoing Corrective Action: Additional file review after recertifications and move-ins. Additional trainings for Income VS Assets for all managers.
View Audit 1071
Finding 529 (2023-001)
Significant Deficiency 2023
Cascade Court Housing Association
WA
HUD Housing Programs Reporting
Management agrees with the finding and is in the process of repaying the funds.
Management agrees with the finding and is in the process of repaying the funds.
View Audit 1051
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