Audit 1614

FY End
2023-06-30
Total Expended
$1.90M
Findings
4
Programs
3
Year: 2023 Accepted: 2023-10-27

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
846 2023-001 Material Weakness - N
847 2023-002 Material Weakness - N
577288 2023-001 Material Weakness - N
577289 2023-002 Material Weakness - N

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $1.46M Yes 0
14.872 Public Housing Capital Fund $266,773 Yes 2
14.850 Public and Indian Housing $172,866 - 0

Contacts

Name Title Type
LE6RP6KZCNT4 Crystal Holder Auditee
8286892721 Phillip Jarrell Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior year. De Minimis Rate Used: N Rate Explanation: The Authority is not reimbursed for indirect costs under any of its federal Awards and does not use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance or any other indirect cost rate. The accompanying schedule of expenditure of federal awards (the “Schedule”) includes the federal grant activity of the Authority under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Authority.

Finding Details

Noncompliance with Special Tests and Provisions (Public Housing Capital Fund CFDA 14.872) Criteria: Federal Code of Regulations, CFR § 905.314 (l) requires the Authority to first drawdown Budget Line item 1406 Operations before amounts are obligated. Condition: During the year, the Authority had one Operations draw from CFP 2022 in the amount of $132,147. The Operations draw was made after amounts were reported as obligated in ELOCCS. Questioned Costs: None. Effect: The Authority did not properly follow the requirements of CFR § 905.314 (l). Cause: The Authority did not have an adequate understanding of the Capital Fund Program requirements as related to Operations Budget Line Item 1406 draws. Recommendation: The Authority’s staff should familiarize themselves with Capital Fund Program reporting requirements. Management Response: Management will ensure that future 1406 Operations draws will be made before amounts are reported as obligated.
Noncompliance with Special Tests and Provisions (Public Housing Capital Fund CFDA 14.872) Criteria: Federal Code of Regulations requires the Authority to have an environmental review performed for any project before the Authority may acquire, rehabilitate, convert, lease, repair, or construct property, or commit HUD funds at an assisted project. Condition: During the year, the Authority had an environmental review performed by having a determination letter issued by local county inspections and zoning stating that the plan scope of work would not have any significant environmental impact. This determination letter was dated June 15, 2023. The Authority had completed the installation of mini-split HVAC units totaling $134,626 before the determination letter was issued. The cost of the installation was paid for on May 11, 2023. Questioned Costs: None. Effect: The Authority did not properly comply with the program requirements performing an environmental review before funds were committed. Cause: The Authority did not have an adequate understanding of the Capital Fund Program requirements as related to environmental reviews. Recommendation: The Authority’s staff should familiarize themselves with Capital Fund Program compliance requirements. Management Response: Management will ensure that future environmental reviews are performed for planned scope of work before program funds are obligated
Noncompliance with Special Tests and Provisions (Public Housing Capital Fund CFDA 14.872) Criteria: Federal Code of Regulations, CFR § 905.314 (l) requires the Authority to first drawdown Budget Line item 1406 Operations before amounts are obligated. Condition: During the year, the Authority had one Operations draw from CFP 2022 in the amount of $132,147. The Operations draw was made after amounts were reported as obligated in ELOCCS. Questioned Costs: None. Effect: The Authority did not properly follow the requirements of CFR § 905.314 (l). Cause: The Authority did not have an adequate understanding of the Capital Fund Program requirements as related to Operations Budget Line Item 1406 draws. Recommendation: The Authority’s staff should familiarize themselves with Capital Fund Program reporting requirements. Management Response: Management will ensure that future 1406 Operations draws will be made before amounts are reported as obligated.
Noncompliance with Special Tests and Provisions (Public Housing Capital Fund CFDA 14.872) Criteria: Federal Code of Regulations requires the Authority to have an environmental review performed for any project before the Authority may acquire, rehabilitate, convert, lease, repair, or construct property, or commit HUD funds at an assisted project. Condition: During the year, the Authority had an environmental review performed by having a determination letter issued by local county inspections and zoning stating that the plan scope of work would not have any significant environmental impact. This determination letter was dated June 15, 2023. The Authority had completed the installation of mini-split HVAC units totaling $134,626 before the determination letter was issued. The cost of the installation was paid for on May 11, 2023. Questioned Costs: None. Effect: The Authority did not properly comply with the program requirements performing an environmental review before funds were committed. Cause: The Authority did not have an adequate understanding of the Capital Fund Program requirements as related to environmental reviews. Recommendation: The Authority’s staff should familiarize themselves with Capital Fund Program compliance requirements. Management Response: Management will ensure that future environmental reviews are performed for planned scope of work before program funds are obligated