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Corrective Action Plans

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City of Ville Platte
LA
HUD Housing Programs Eligibility Internal Control / Segregation of Duties
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
View Audit 335722
Finding 517660 (2024-008)
Material Weakness 2024
City of Ville Platte
LA
HUD Housing Programs Eligibility Internal Control / Segregation of Duties
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
Management acknowledges the finding and will take corrective action to address the issue and ensure that all required forms are maintained in the file.
View Audit 335722
Finding 517648 (2024-001)
Significant Deficiency 2024
Melrose Mindoro School District
WI
Internal Control / Segregation of Duties HUD Housing Programs
2024-001 Segregation of Duties; District management is cognizant of their internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. In addition, they will continue to closely monitor the financial operations of the District.
2024-001 Segregation of Duties; District management is cognizant of their internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. In addition, they will continue to closely monitor the financial operations of the District.
View Audit 335710
Finding 517608 (2024-001)
Significant Deficiency 2024
Kitsap County Consolidated Housing Authority Dba Housing Kitsap
WA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Views of responsible officials and planned corrective action: The Authority has an interlocal agreement with a neighboring housing authority for administration of the Section 8 Housing Choice Vouchers Program. The authority understands the reason for the finding, in that the unit did not pass reinsp...
Views of responsible officials and planned corrective action: The Authority has an interlocal agreement with a neighboring housing authority for administration of the Section 8 Housing Choice Vouchers Program. The authority understands the reason for the finding, in that the unit did not pass reinspection within the required period without penalty. Previously a quality control sample of Section 8 Housing Choice Voucher files administered by the neighboring Housing Authority had been reviewed each month. This was with respect to the income calculation, specifically. The Authority will add a verification of inspection requirements to this process, however, effective 12/31/2024 the Authority has terminated the administration contract with the neighboring housing authority. The Authority has hired staff to focus on the Section 8 Housing Choice Vouchers Program and compliance with program requirements. Heather Blough, Executive Director, will be responsible to implement this corrective action by June 30, 2025.
View Audit 335632
Finding 517575 (2024-002)
Significant Deficiency 2024
Webb Park, Inc.
MS
Questioned Costs HUD Housing Programs Special Tests & Provisions
Finding 2024-002 – Special Tests and Provisions State of Condition: For the year ended June 30, 2024, the project’s fidelity bond coverage was underfunded in the amount of $56,000. On August 16, 2024, management agent made policy changes to increase fidelity bond/employee dishonesty coverage to meet...
Finding 2024-002 – Special Tests and Provisions State of Condition: For the year ended June 30, 2024, the project’s fidelity bond coverage was underfunded in the amount of $56,000. On August 16, 2024, management agent made policy changes to increase fidelity bond/employee dishonesty coverage to meet the minimum coverage requirements prescribed by HUD. Corrective Action: Resolved. On August 16, 2024, the management agent made policy changes in their fidelity bond/employee dishonesty coverage to meet the minimum coverage requirements prescribed by HUD.
View Audit 335585 Questioned Costs: $1
Finding 517574 (2024-001)
Significant Deficiency 2024
Webb Park, Inc.
MS
Questioned Costs Special Tests & Provisions HUD Housing Programs
Finding 2024-001 – Special Tests and Provisions State of Condition: During the year ended June 30, 2024, the project only made 11 monthly deposits into the replacement reserve account. Corrective Action: Management will ensure the project makes the delinquent deposit into the replacement reserve acc...
Finding 2024-001 – Special Tests and Provisions State of Condition: During the year ended June 30, 2024, the project only made 11 monthly deposits into the replacement reserve account. Corrective Action: Management will ensure the project makes the delinquent deposit into the replacement reserve account. Management will also ensure the procedures to make the required monthly deposits into the replacement reserve account are followed.
View Audit 335585 Questioned Costs: $1
Finding 517573 (2024-002)
Significant Deficiency 2024
Miller Park, Inc.
MS
Questioned Costs HUD Housing Programs Special Tests & Provisions
Finding 2024-002 – Special Tests and Provisions State of Condition: For the year ended June 30, 2024, the project’s fidelity bond coverage was underfunded in the amount of $56,000. On August 16, 2024, management agent made policy changes to increase fidelity bond/employee dishonesty coverage to meet...
Finding 2024-002 – Special Tests and Provisions State of Condition: For the year ended June 30, 2024, the project’s fidelity bond coverage was underfunded in the amount of $56,000. On August 16, 2024, management agent made policy changes to increase fidelity bond/employee dishonesty coverage to meet the minimum coverage requirements prescribed by HUD. Corrective Action: Resolved. On August 16, 2024, the management agent made policy changes in their fidelity bond/employee dishonesty coverage to meet the minimum coverage requirements prescribed by HUD.
View Audit 335584 Questioned Costs: $1
Finding 517572 (2024-001)
Significant Deficiency 2024
Miller Park, Inc.
MS
Questioned Costs Special Tests & Provisions Cash Management
Finding 2024-001 – Special Tests and Provisions State of Condition: The project did not make the required residual receipts deposit. Corrective Action: Management will ensure that the required residual receipts deposit is made.
Finding 2024-001 – Special Tests and Provisions State of Condition: The project did not make the required residual receipts deposit. Corrective Action: Management will ensure that the required residual receipts deposit is made.
View Audit 335584 Questioned Costs: $1
Finding 517413 (2024-001)
Material Weakness 2024
Pierce City School District R-Vi
MO
Internal Control / Segregation of Duties HUD Housing Programs
CORRECTIVE ACTION PLAN August 12, 2024 U.S. DEPARTMENT OF EDUCATION U.S. DEPT. OF AGRICULTURE Pierce City School District R-VI respectfully submits the following corrective action plan for the year ended June 30, 2024. Contact information for the individual responsible for the corrective action...
CORRECTIVE ACTION PLAN August 12, 2024 U.S. DEPARTMENT OF EDUCATION U.S. DEPT. OF AGRICULTURE Pierce City School District R-VI respectfully submits the following corrective action plan for the year ended June 30, 2024. Contact information for the individual responsible for the corrective action: Matthew Street, Superintendent Pierce City School District R-VI 300 N Myrtle Street Pierce City, MO 65723 (417) 476-2555 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2024 The findings from the June 30, 2024, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT Material Weakness – Internal Control over Financial Reporting - Segregation of duties Finding 2024-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Matthew Street, Superintendent Pierce City School District R-VI
View Audit 335377
Finding 517347 (2024-004)
Material Weakness 2024
Jackson Housing Commission
MI
HUD Housing Programs Procurement, Suspension & Debarment Allowable Costs / Cost Principles
ALN 14.872 – Public Housing Capital Fund Program – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Public Housing Capital Fund Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's comp...
ALN 14.872 – Public Housing Capital Fund Program – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Public Housing Capital Fund Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supporting balance issues and expects to finalize these issues prior to March 31, 2025's submission of the unaudited financial data schedule. Person Responsible for Correction of Exception: Mr. Arturo Puckerin, Executive Director Projected Completion Date: March 31, 2025
View Audit 335346
Finding 517346 (2024-003)
Material Weakness 2024
Jackson Housing Commission
MI
HUD Housing Programs Allowable Costs / Cost Principles Eligibility
ALN 14.871 – Housing Voucher Cluster – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Section 8 Housing Choice Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supp...
ALN 14.871 – Housing Voucher Cluster – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Section 8 Housing Choice Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supporting balance issues and expects to finalize these issues prior to March 31, 2025's submission of the unaudited financial data schedule. Person Responsible for Correction of Exception: Mr. Arturo Puckerin, Executive Director Projected Completion Date: March 31, 2025
View Audit 335346
Finding 517345 (2024-002)
Material Weakness 2024
Jackson Housing Commission
MI
HUD Housing Programs Procurement, Suspension & Debarment Allowable Costs / Cost Principles
ALN 14.850 – Public & Indian Housing – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Public Housing Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supporting bal...
ALN 14.850 – Public & Indian Housing – Lack of Data Available to Audit Federal Compliance Requirements Applicable to the Public Housing Program (Material Weakness, Potential Material Noncompliance) The PHA's management and staff continue to work to clear up prior year's compliance and supporting balance issues and expects to finalize these issues prior to March 31, 2025's submission of the unaudited financial data schedule. Person Responsible for Correction of Exception: Mr. Arturo Puckerin, Executive Director Projected Completion Date: March 31, 2025
View Audit 335346
Finding 517341 (2024-004)
Significant Deficiency 2024
Housing Authority of the City of Marianna
AR
Procurement, Suspension & Debarment HUD Housing Programs
We have a limited number of competent contractors working in our area but will attempt to obtain more price quotes. In cases where we do not receive an adequate number of price quotes, we will document our reason for awarding the contract and document the cost analysis to determine reasonableness o...
We have a limited number of competent contractors working in our area but will attempt to obtain more price quotes. In cases where we do not receive an adequate number of price quotes, we will document our reason for awarding the contract and document the cost analysis to determine reasonableness of the costs. We began documenting this procurement at near the end of year, March 31, 2024.
View Audit 335343
Finding 517340 (2024-003)
Significant Deficiency 2024
Housing Authority of the City of Marianna
AR
Subrecipient Monitoring HUD Housing Programs Internal Control / Segregation of Duties
We were not aware of the requirement to include the required prevailing wage rate clause in every contract greater than $2,000. We will ensure the required clause is included in all construction contracts greater than $2,000.
We were not aware of the requirement to include the required prevailing wage rate clause in every contract greater than $2,000. We will ensure the required clause is included in all construction contracts greater than $2,000.
View Audit 335343
Finding 517339 (2024-002)
Significant Deficiency 2024
Housing Authority of the City of Marianna
AR
HUD Housing Programs Internal Control / Segregation of Duties Eligibility
We will review tenant’s files for the deficiencies identified above and implement new internal control procedures to correct these conditions. We will also provide increased supervision and training over this area. We anticipate a complete resolution of this type of error by February 28, 2025.
We will review tenant’s files for the deficiencies identified above and implement new internal control procedures to correct these conditions. We will also provide increased supervision and training over this area. We anticipate a complete resolution of this type of error by February 28, 2025.
View Audit 335343
Finding 517319 (2024-001)
Material Weakness 2024
Verona R-Vii School District
MO
Internal Control / Segregation of Duties HUD Housing Programs
CORRECTIVE ACTION PLAN September 10, 2024 U.S. DEPARTMENT OF EDUCATION UNITED STATES DEPARTMENT OF AGRICULTURE Verona School District R-VII respectfully submits the following corrective action plan for the year ended June 30, 2024. Contact information for the individual responsible for the correc...
CORRECTIVE ACTION PLAN September 10, 2024 U.S. DEPARTMENT OF EDUCATION UNITED STATES DEPARTMENT OF AGRICULTURE Verona School District R-VII respectfully submits the following corrective action plan for the year ended June 30, 2024. Contact information for the individual responsible for the corrective action: Melody Whitehead, Superintendent Verona School District R-VII 101 E Ella Street Verona, MO 65734 (417) 498-2274 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2024 The findings from the June 30, 2024, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT Material Weakness – Internal Control over Financial Reporting - Segregation of duties Finding 2024-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Melody Whitehead, Superintendent Verona School District R-VII
View Audit 335330
Finding 517312 (2024-001)
Significant Deficiency 2024
Tarboro Redevelopment Commission
NC
Eligibility HUD Housing Programs Reporting
Correctivee Action Plan For the Year Ended March 31, 2024 Section III - Federal Award Findings and Questioned Costs Finding 2024-001 Name of Contact Person: Thomas R. Green Executive Director Corrective Action: Management will review the recertification process and plan to monitor recertifications...
Correctivee Action Plan For the Year Ended March 31, 2024 Section III - Federal Award Findings and Questioned Costs Finding 2024-001 Name of Contact Person: Thomas R. Green Executive Director Corrective Action: Management will review the recertification process and plan to monitor recertifications. Proposed Completion Date: Immediately
View Audit 335324
Finding 517310 (2024-002)
Significant Deficiency 2024
Housing Authority of the City of Benton, Arkansas
OK
HUD Housing Programs
Response: We will contact our fee accountant to ensure all year end entries have been reported on the financial statements. In addition, we will review our financial statements to determine that the adjustments are reflected on the statements. Contact Person: Steve Eichhorn, Executive Director An...
Response: We will contact our fee accountant to ensure all year end entries have been reported on the financial statements. In addition, we will review our financial statements to determine that the adjustments are reflected on the statements. Contact Person: Steve Eichhorn, Executive Director Anticipated Date of Completion: March 31, 2025
View Audit 335320
Finding 517309 (2024-004)
Significant Deficiency 2024
Williamston Housing Authority
NC
HUD Housing Programs Internal Control / Segregation of Duties Eligibility
Name of Contact Person: Michael Gaddy Executive Director Corrective Action: We will implement proper internal control procedures for the Housing Choice Voucher program eligibility requirements. Management has established a checklist for applications and will establish checklists for move-ins and ...
Name of Contact Person: Michael Gaddy Executive Director Corrective Action: We will implement proper internal control procedures for the Housing Choice Voucher program eligibility requirements. Management has established a checklist for applications and will establish checklists for move-ins and move-outs. Proposed Completion Date: Immediately.
View Audit 335313
Finding 517307 (2024-003)
Significant Deficiency 2024
Williamston Housing Authority
NC
HUD Housing Programs Internal Control / Segregation of Duties Eligibility
Name of Contact Person: Michael Gaddy Executive Director Corrective Action: We will implement proper internal control procedures for the N/C S/R Section 8 program eligibility requirements. Management has established a checklist for applications and will establish checklists for move-ins and move-...
Name of Contact Person: Michael Gaddy Executive Director Corrective Action: We will implement proper internal control procedures for the N/C S/R Section 8 program eligibility requirements. Management has established a checklist for applications and will establish checklists for move-ins and move-outs. Proposed Completion Date: Immediately.
View Audit 335313
Finding 517306 (2024-002)
Significant Deficiency 2024
Williamston Housing Authority
NC
HUD Housing Programs Significant Deficiency
Name of Contact Person: Michael Gaddy Executive Director Corrective Action: Management will ensure that all records are provided timely in the future. Proposed Completion Date: Immediately.
Name of Contact Person: Michael Gaddy Executive Director Corrective Action: Management will ensure that all records are provided timely in the future. Proposed Completion Date: Immediately.
View Audit 335313
Finding 517303 (2024-001)
Significant Deficiency 2024
Housing Authority of the City of Wynne
AR
HUD Housing Programs Subrecipient Monitoring Allowable Costs / Cost Principles
Federal Program: Housing Choice Vouchers, Federal Assistance Listing No. 14.871 Criteria: The PHA is required to submit information monthly via the Voucher Management System (VMS). The Department reviews VMS data to identify issues of concern to PHAs and / or the Department. VMS is used for budget ...
Federal Program: Housing Choice Vouchers, Federal Assistance Listing No. 14.871 Criteria: The PHA is required to submit information monthly via the Voucher Management System (VMS). The Department reviews VMS data to identify issues of concern to PHAs and / or the Department. VMS is used for budget formulation, utilization analysis, and funding allocations. Condition: The VMS category UML contained a reporting discrepancy of 38 UML for the year, a variance of 3.26%. A HUD Validation Review for March 2022 through February 2023 showed a similar discrepancy. Questioned costs: $0.00 Effect: Timely reporting prior to funding calculation can make a significant difference to housing the number of families in the communities that PHA serve. Cause: The PHA provided detail software reports that did not always match what was reposted in VMS. Recommendation: The PHA should enter adjustments and revisions as they are discovered to ensure accurate data is available for utilization and budget projection purposes. Views of responsible officials and planned corrective actions: We will comply with the auditor’s recommendation and the HUD recommendations from their recent review and take the following steps: 1. PHA will move families out of the system and submit the corresponding 50058’s immediately upon termination. 2. PHA will ensure that 5008’s are accepted into the VMS system to accurately reflect program activity, including move-in/outs and port-ins/outs in a timely manner. 3. PHA will enter adjustments and revisions as they are discovered to ensure accurate data. As the VMS data changes in our system, the corrected reports will be forwarded to the fee accountant to ensure accurate data reporting. 4. PHA will ensure that EOP actions for tenants correspond to the dates that the tenants have been terminated from the program. 5. For Quality Control, the PHA will review the VMS reports at the beginning of the month and the end of the month, monitoring changes that may need to be reported, including move-ins, move-outs, port-in/outs, and correcting of corresponding dates, and removal of expired vouchers. This data will be reviewed by the Housing Manager and the Executive Director.
View Audit 335307
Port Isabel Housing Authority
TX
Questioned Costs HUD Housing Programs
2024-001 - Corrective Action Plan - Land transfer to PFC. Contact person - Executive Director. Corrective action planned - The PHA will document that the land transfer was approved by HUD, or that approval was not necessary. Anticipated completion date - Within the next year.
2024-001 - Corrective Action Plan - Land transfer to PFC. Contact person - Executive Director. Corrective action planned - The PHA will document that the land transfer was approved by HUD, or that approval was not necessary. Anticipated completion date - Within the next year.
View Audit 335277 Questioned Costs: $1
Finding 517235 (2024-003)
Significant Deficiency 2024
Columbia Village
MN
Questioned Costs HUD Housing Programs Significant Deficiency
Management will make an additional deposit during the fiscal year ending September 30, 2025, in addition to the 12 required deposits to ensure the replacement reserve account is properly funded and in accordance with the HUD regulatory agreement.
Management will make an additional deposit during the fiscal year ending September 30, 2025, in addition to the 12 required deposits to ensure the replacement reserve account is properly funded and in accordance with the HUD regulatory agreement.
View Audit 335234 Questioned Costs: $1
Finding 517215 (2024-004)
Significant Deficiency 2024
Springfield Housing Authority
MA
HUD Housing Programs Eligibility Reporting § 200.344
Name of Auditee: Springfield Housing Authority Name of Audit Firm: EFPR Group, CPAs, PLLC Period Covered by the Audit: March 31, 2024 CAP Prepared by: Denise Jordan, Executive Director Phone: (413) 785-4500 (A) Current Findings on the Schedule of Findings and Questioned Costs (4) Finding 2024-004 (a...
Name of Auditee: Springfield Housing Authority Name of Audit Firm: EFPR Group, CPAs, PLLC Period Covered by the Audit: March 31, 2024 CAP Prepared by: Denise Jordan, Executive Director Phone: (413) 785-4500 (A) Current Findings on the Schedule of Findings and Questioned Costs (4) Finding 2024-004 (a) Comments on the finding and recommendation - The Authority agrees with the finding. The Authority also agrees with the recommendations, please see below for action taken. (b) Action taken - The Authority will implement controls to ensure all Capital Fund Program grants are accurately reported and finalized with HUD within the required due dates. (c) Planned implementation date of corrective action - Completed by March 31, 2025.
View Audit 335174
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