Audit 322564

FY End
2024-06-30
Total Expended
$2.09M
Findings
8
Programs
2
Organization: East Long Pond Apartments, Inc. (RI)
Year: 2024 Accepted: 2024-09-30
Auditor: D'ambra CPA

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
499746 2024-001 - - N
499747 2024-002 - - N
499748 2024-003 - - C
499749 2024-004 - - N
1076188 2024-001 - - N
1076189 2024-002 - - N
1076190 2024-003 - - C
1076191 2024-004 - - N

Programs

ALN Program Spent Major Findings
14.239 Home Investment Partnerships Program $221,276 - 0
14.181 Supportive Housing for Persons with Disabilities $114,746 Yes 2

Contacts

Name Title Type
NB51KEK9DWN5 Gina Mercure Auditee
4015213603 Craig Dambra Auditor
No contacts on file

Notes to SEFA

Title: 1 Accounting Policies: ACCRUAL BASIS De Minimis Rate Used: N Rate Explanation: THE AUDITEE DID NOT USE THE DE MINIMIS RATE BUT ACTUAL COSTS The schedule of expenditures of federal awards includes the federal award activity of the Corporation. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Corporation, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Corporation.
Title: 2 Accounting Policies: ACCRUAL BASIS De Minimis Rate Used: N Rate Explanation: THE AUDITEE DID NOT USE THE DE MINIMIS RATE BUT ACTUAL COSTS Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10 percent de-minimis indirect cost rate allowed under the Uniform Guidance.
Title: 3 Accounting Policies: ACCRUAL BASIS De Minimis Rate Used: N Rate Explanation: THE AUDITEE DID NOT USE THE DE MINIMIS RATE BUT ACTUAL COSTS The Corporation received loans directly or indirectly from the U.S. Department of Housing and Urban Development which are included above. If there were no current year advances on the loan, the loan balance above reflects the beginning of the year balance. If there were advances on the loan, the loan balance above reflects the highest balance during the year.
Title: 4 Accounting Policies: ACCRUAL BASIS De Minimis Rate Used: N Rate Explanation: THE AUDITEE DID NOT USE THE DE MINIMIS RATE BUT ACTUAL COSTS Certain grants, while fully expended, contain continuing compliance requirements and are thus included in the Schedule.

Finding Details

Condition: A tenant certification contained an error including no EIV obtained (1 of 1 file tested); Criteria: the HUD occupancy handbook specified the form and content of the certifications; Effect: The tenant’s and HUD share of rent may be incorrect; Cause: Management oversight. Recommendation: Management correct the file in error. Management comment: Management has corrected the file in error.
Condition: The deposits to the replacement reserve were deficient of the amount required amount by $1,175; Criteria: the PRAC contract specifies the amount of the monthly deposits to be funded; Effect: The replacement reserve is underfunded by $1,175; Cause: Management oversight. Recommendation: Management should transfer funds from the operating cash account to cover the shortfall. Management comment: Management will transfer the required funds.
Condition: Operating funds exceeded federal insurance coverage and management has not monitored the bank’s ratings; Criteria: The regulatory agreement requires all funds to be fully insured or management to monitor the banks ratings on a quarterly basis; Effect: Operating funds exceeded FDIC insurance by $26,972; Cause: Management oversight. Recommendation: Management should monitor the bank’s ratings or move funds to provide for full federal insurance coverage. Management comment: Management will move funds to provide for full FDIC insurance coverage.
Condition: 2 security deposits for former tenants have not been refunded; Criteria: the HUD occupancy handbook requires deposits to be returned within 60 days of move-out; Effect: None; Cause: Management oversight. Recommendation: Management should process the refunds. Management comment: Management will process the refunds.
Condition: A tenant certification contained an error including no EIV obtained (1 of 1 file tested); Criteria: the HUD occupancy handbook specified the form and content of the certifications; Effect: The tenant’s and HUD share of rent may be incorrect; Cause: Management oversight. Recommendation: Management correct the file in error. Management comment: Management has corrected the file in error.
Condition: The deposits to the replacement reserve were deficient of the amount required amount by $1,175; Criteria: the PRAC contract specifies the amount of the monthly deposits to be funded; Effect: The replacement reserve is underfunded by $1,175; Cause: Management oversight. Recommendation: Management should transfer funds from the operating cash account to cover the shortfall. Management comment: Management will transfer the required funds.
Condition: Operating funds exceeded federal insurance coverage and management has not monitored the bank’s ratings; Criteria: The regulatory agreement requires all funds to be fully insured or management to monitor the banks ratings on a quarterly basis; Effect: Operating funds exceeded FDIC insurance by $26,972; Cause: Management oversight. Recommendation: Management should monitor the bank’s ratings or move funds to provide for full federal insurance coverage. Management comment: Management will move funds to provide for full FDIC insurance coverage.
Condition: 2 security deposits for former tenants have not been refunded; Criteria: the HUD occupancy handbook requires deposits to be returned within 60 days of move-out; Effect: None; Cause: Management oversight. Recommendation: Management should process the refunds. Management comment: Management will process the refunds.