Audit 321934

FY End
2024-06-30
Total Expended
$4.51M
Findings
4
Programs
1
Organization: Sheridan Village, Inc. (KS)
Year: 2024 Accepted: 2024-09-27

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
499151 2024-001 Significant Deficiency - E
499152 2024-001 Significant Deficiency - E
1075593 2024-001 Significant Deficiency - E
1075594 2024-001 Significant Deficiency - E

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly $183,044 Yes 1

Contacts

Name Title Type
FAHLVRDGMM33 Anthony Catanese Auditee
3162641866 Cynthia R Gorges Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Note B - Summary of Significant Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Organization has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimus cost rate. Note A - Basis of Presentation: The accompanying schedule of expenditures of federal awards includes the federal award activity of the Organization, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Organization, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Organization.
Title: Summary of Significant Accounting Policies Accounting Policies: Note B - Summary of Significant Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Organization has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimus cost rate. Note B - Summary of Significant Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Organization has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: U.S. Department of Housing and Urban Development Loan Program Accounting Policies: Note B - Summary of Significant Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Organization has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimus cost rate. Note C - U.S. Department of Housing and Urban Development Loan Program - The Organization has received a direct Capital Advance under Section 202 of the National Housing Act. The advance does not require repayment as long as the housing remains available for eligible very low-income elderly persons until 2045. The Capital Advance balance outstanding at the beginning of the year is included in the federal expenditures presented on the schedule. The Organization received no additional loans during the year.

Finding Details

Context - population, sample size, and instances of non-compliance We selected a sample of seven tenant files from the 66 units at the property. We noted one instance of non-compliance. Condition Management did not properly calculate adjusted gross income on the annual recertification for one tenant based on information verified in the tenant's file. This is not a repeat finding. Criteria Per HUD Occupancy Handbook 4350.3 REV-1, CHG-4 Chapter 5, Determining Income and Calculating Rent, each elderly or disabled family is permitted a medical expense deduction for the unreimbursed medical expenses of all family members. Effect Adjusted gross income for the tenant was understated by $2,000 on the annual recertification, resulting in excess rental assistance of $50 per month for the period affected. There are questioned costs of $200 associated with this finding. Cause Management appropriately obtained third party verification of the tenant's unreimbursed medical expenses. However, due to a clerical error by management in processing the HUD- 50059 certification, medical expenses and the medical expense deduction were overstated on the tenant's annual recertification. The onsite manager's lapse in the consistent application of HUD regulations related to determining income and calculating rent contributed to this finding. Recommendation Management should process a corrected HUD-50059 certification and the PRAC should be adjusted for the overpayment. Management should review previous certifications for similar errors and process corrected certifications as necessary. Reporting views of management Management agrees with the finding. A corrected certification was processed on August 14, 2024 and the PRAC was adjusted by $200. Previous certifications will be reviewed and corrected as necessary. Auditor Non-Compliance Code Project Rental Assistance
Context - population, sample size, and instances of non-compliance We selected a sample of seven tenant files from the 66 units at the property. We noted one instance of non-compliance. Condition Management did not properly calculate adjusted gross income on the annual recertification for one tenant based on information verified in the tenant's file. This is not a repeat finding. Criteria Per HUD Occupancy Handbook 4350.3 REV-1, CHG-4 Chapter 5, Determining Income and Calculating Rent, each elderly or disabled family is permitted a medical expense deduction for the unreimbursed medical expenses of all family members. Effect Adjusted gross income for the tenant was understated by $2,000 on the annual recertification, resulting in excess rental assistance of $50 per month for the period affected. There are questioned costs of $200 associated with this finding. Cause Management appropriately obtained third party verification of the tenant's unreimbursed medical expenses. However, due to a clerical error by management in processing the HUD- 50059 certification, medical expenses and the medical expense deduction were overstated on the tenant's annual recertification. The onsite manager's lapse in the consistent application of HUD regulations related to determining income and calculating rent contributed to this finding. Recommendation Management should process a corrected HUD-50059 certification and the PRAC should be adjusted for the overpayment. Management should review previous certifications for similar errors and process corrected certifications as necessary. Reporting views of management Management agrees with the finding. A corrected certification was processed on August 14, 2024 and the PRAC was adjusted by $200. Previous certifications will be reviewed and corrected as necessary. Auditor Non-Compliance Code Project Rental Assistance
Context - population, sample size, and instances of non-compliance We selected a sample of seven tenant files from the 66 units at the property. We noted one instance of non-compliance. Condition Management did not properly calculate adjusted gross income on the annual recertification for one tenant based on information verified in the tenant's file. This is not a repeat finding. Criteria Per HUD Occupancy Handbook 4350.3 REV-1, CHG-4 Chapter 5, Determining Income and Calculating Rent, each elderly or disabled family is permitted a medical expense deduction for the unreimbursed medical expenses of all family members. Effect Adjusted gross income for the tenant was understated by $2,000 on the annual recertification, resulting in excess rental assistance of $50 per month for the period affected. There are questioned costs of $200 associated with this finding. Cause Management appropriately obtained third party verification of the tenant's unreimbursed medical expenses. However, due to a clerical error by management in processing the HUD- 50059 certification, medical expenses and the medical expense deduction were overstated on the tenant's annual recertification. The onsite manager's lapse in the consistent application of HUD regulations related to determining income and calculating rent contributed to this finding. Recommendation Management should process a corrected HUD-50059 certification and the PRAC should be adjusted for the overpayment. Management should review previous certifications for similar errors and process corrected certifications as necessary. Reporting views of management Management agrees with the finding. A corrected certification was processed on August 14, 2024 and the PRAC was adjusted by $200. Previous certifications will be reviewed and corrected as necessary. Auditor Non-Compliance Code Project Rental Assistance
Context - population, sample size, and instances of non-compliance We selected a sample of seven tenant files from the 66 units at the property. We noted one instance of non-compliance. Condition Management did not properly calculate adjusted gross income on the annual recertification for one tenant based on information verified in the tenant's file. This is not a repeat finding. Criteria Per HUD Occupancy Handbook 4350.3 REV-1, CHG-4 Chapter 5, Determining Income and Calculating Rent, each elderly or disabled family is permitted a medical expense deduction for the unreimbursed medical expenses of all family members. Effect Adjusted gross income for the tenant was understated by $2,000 on the annual recertification, resulting in excess rental assistance of $50 per month for the period affected. There are questioned costs of $200 associated with this finding. Cause Management appropriately obtained third party verification of the tenant's unreimbursed medical expenses. However, due to a clerical error by management in processing the HUD- 50059 certification, medical expenses and the medical expense deduction were overstated on the tenant's annual recertification. The onsite manager's lapse in the consistent application of HUD regulations related to determining income and calculating rent contributed to this finding. Recommendation Management should process a corrected HUD-50059 certification and the PRAC should be adjusted for the overpayment. Management should review previous certifications for similar errors and process corrected certifications as necessary. Reporting views of management Management agrees with the finding. A corrected certification was processed on August 14, 2024 and the PRAC was adjusted by $200. Previous certifications will be reviewed and corrected as necessary. Auditor Non-Compliance Code Project Rental Assistance