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Corrective Action Plans

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Finding 1153823 (2024-003)
Material Weakness 2024
Trinity Community Housing CORP
IL
The Project will have procedures in place for following HUD directives regarding obtaining the EIV within 90 days of the move-in date and/or the recertification date.
The Project will have procedures in place for following HUD directives regarding obtaining the EIV within 90 days of the move-in date and/or the recertification date.
View Audit 366917
Finding 1153821 (2024-002)
Material Weakness 2024
Trinity Community Housing CORP
IL
The Project will transfer $2,281.53 from the 1120 Cash Operating bank account to the 1191 Security Deposit Held in Trust bank account. Additionally, the Project will review the subsequent balances of the 1191 Security Deposit Held in Trust and the 2191 Security Deposit Held in Trust (Contra) to ensu...
The Project will transfer $2,281.53 from the 1120 Cash Operating bank account to the 1191 Security Deposit Held in Trust bank account. Additionally, the Project will review the subsequent balances of the 1191 Security Deposit Held in Trust and the 2191 Security Deposit Held in Trust (Contra) to ensure that both accounts are in compliance. Also, all security deposits collected on the move-in date will be deposited into the 1191 Security Deposit Held in Trust bank account.
View Audit 366917
Finding 1153819 (2024-001)
Material Weakness 2024
Trinity Community Housing CORP
IL
The Management Agent will adequately review the statement of financial position and statement of activity accounts monthly to ensure there are no material misstatements.
The Management Agent will adequately review the statement of financial position and statement of activity accounts monthly to ensure there are no material misstatements.
View Audit 366917
Finding 1153816 (2024-007)
Material Weakness 2024
Gadsden County District School Board
FL
Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303 § 200.430
Planned Corrective Action: The District is in the process of reviewing and updating controls to ensure required time and effort logs are kept in the District's fiscal management system and routine submission of forms is enforced by the grant managers. Anticipated Completion Date: June 30, 2026 Respo...
Planned Corrective Action: The District is in the process of reviewing and updating controls to ensure required time and effort logs are kept in the District's fiscal management system and routine submission of forms is enforced by the grant managers. Anticipated Completion Date: June 30, 2026 Responsible Contact Person: Marleni Bruner, Joanette Thomas, Lisa Robinson
View Audit 366909
Finding 1153813 (2024-006)
Material Weakness 2024
Gadsden County District School Board
FL
Questioned Costs Cash Management § 200.1
Planned Corrective Action: The District is in the process of reviewing and updating controls to ensure payments for construction services are made timely and consistently. The District is requesting a refund from the vendor. Anticipated Completion Date: October 1, 2025 Responsible Contact Person: Ma...
Planned Corrective Action: The District is in the process of reviewing and updating controls to ensure payments for construction services are made timely and consistently. The District is requesting a refund from the vendor. Anticipated Completion Date: October 1, 2025 Responsible Contact Person: Marleni Bruner
View Audit 366909 Questioned Costs: $1
Finding 1153812 (2024-005)
Material Weakness 2024
Gadsden County District School Board
FL
Questioned Costs Procurement, Suspension & Debarment
Planned Corrective Action: The District has reviewed and updated controls to ensure future compliance with Federal grant regulations. Anticipated Completion Date: June 30, 2025 Responsible Contact Person: Marleni Bruner
Planned Corrective Action: The District has reviewed and updated controls to ensure future compliance with Federal grant regulations. Anticipated Completion Date: June 30, 2025 Responsible Contact Person: Marleni Bruner
View Audit 366909 Questioned Costs: $1
Finding 1153810 (2024-003)
Material Weakness 2024
Wadesboro Housing Authority
NC
HUD Housing Programs
Utility Allowances not reviewed at least annually (Housing Choice Voucher Program ALN# 14.871) We will implement controls to ensure utility allowances are reviewed annually. Date of completion: July 8, 2025
Utility Allowances not reviewed at least annually (Housing Choice Voucher Program ALN# 14.871) We will implement controls to ensure utility allowances are reviewed annually. Date of completion: July 8, 2025
View Audit 366907
Finding 1153809 (2024-002)
Material Weakness 2024
Wadesboro Housing Authority
NC
Cash Management HUD Housing Programs § 200.305
Noncompliance with Cash Management (Public Housing Capital Fund CFDA 14.872) We will implement controls to ensure all future eligible Capital Fund draws are made within 3 business days of expenditures. Date of completion: July 8, 2025
Noncompliance with Cash Management (Public Housing Capital Fund CFDA 14.872) We will implement controls to ensure all future eligible Capital Fund draws are made within 3 business days of expenditures. Date of completion: July 8, 2025
View Audit 366907
Finding 1153808 (2024-003)
Material Weakness 2024
Peace Villa Inc.
MN
Internal Control / Segregation of Duties
Corrective Action Plan (CAP) a) Actions Planned in Response to the Finding: The Organization has determined the benefit of adequately segregating duties is less than the cost. Based on this assessment, the Organization is accepting the risk posed by the deficiency while also evaluating mitigating co...
Corrective Action Plan (CAP) a) Actions Planned in Response to the Finding: The Organization has determined the benefit of adequately segregating duties is less than the cost. Based on this assessment, the Organization is accepting the risk posed by the deficiency while also evaluating mitigating controls that will help reduce the risk of material misstatement of the financial statements. Management is attempting to mitigate the associated risks by doing the following: 1. Identifying areas lacking segregation of duties and where there are higher risks of fraud occurring. 2. Implementing limited segregation to the extent possible to reduce risks without impairing efficiency. 3. Using the knowledge of management and the Board to review accounting records and reports, b) Official Responsible for Ensuring Corrective Action: Brenda Schmitz, Property Manager, will monitor the effectiveness of the above actions and make changes as considered appropriate. c) Planned Completion Date for the Corrective Action: The corrective action plan for this finding will be completed by December 31, 2025. d) Explanation of Disagreement: There is no disagreement with the audit finding. e) Plan to Monitor Completion of Corrective Action: The Board will be monitoring this corrective action plan to review the recommendations and take appropriate action.
View Audit 366903
Finding 1153807 (2024-002)
Material Weakness 2024
Peace Villa Inc.
MN
Internal Control / Segregation of Duties Reporting
Corrective Action Plan (CAP) f) Actions Planned in Response to the Finding: The Organization does not plan to take any action but is aware of the condition. Based on the cost of correcting this deficiency, the Organization has decided to accept the risk associated with this deficiency. g) Official R...
Corrective Action Plan (CAP) f) Actions Planned in Response to the Finding: The Organization does not plan to take any action but is aware of the condition. Based on the cost of correcting this deficiency, the Organization has decided to accept the risk associated with this deficiency. g) Official Responsible for Ensuring Corrective Action: Brenda Schmitz, Property Manager, will review the financial statements and related footnotes and approve them. h) Planned Completion Date for the Corrective Action: The corrective action plan for this finding will be completed by December 31, 2025. i) Explanation of Disagreement: There is no disagreement with the audit finding. j) Plan to Monitor Completion of Corrective Action: The Board will be monitoring this corrective action plan.
View Audit 366903
Finding 1153806 (2024-001)
Material Weakness 2024
Peace Villa Inc.
MN
Internal Control / Segregation of Duties
Corrective Action Plan (CAP) a) Actions Planned in Response to the Finding: The Organization will review and approve adjusting journal entries as proposed by the auditor, as well as taking responsibility for the audited financial statements. b) Official Responsible for Ensuring Corrective Action: Br...
Corrective Action Plan (CAP) a) Actions Planned in Response to the Finding: The Organization will review and approve adjusting journal entries as proposed by the auditor, as well as taking responsibility for the audited financial statements. b) Official Responsible for Ensuring Corrective Action: Brenda Schmitz, Property Manager, will review the adjusting journal entries and approve them. c) Planned Completion Date for the Corrective Action: The corrective action plan for this finding will be completed by December 31, 2025. d) Explanation of Disagreement: There is no disagreement with the audit finding. e) Plan to Monitor Completion of Corrective Action: The Board will be monitoring this corrective action plan.
View Audit 366903
Finding 1153799 (2024-002)
Material Weakness 2024
Maxton Housing Authority
NC
HUD Housing Programs Eligibility Reporting
Maxton Housing Authority Corrective Action Plan for the year ended December 31, 2024 Section II - Financial Statement Findings Finding 2024-001 Name of Contact Person: Teresa Bethea, Executive Director Corrective Action: We will monitor budgeted expenditures and make budget amendments as necessary. ...
Maxton Housing Authority Corrective Action Plan for the year ended December 31, 2024 Section II - Financial Statement Findings Finding 2024-001 Name of Contact Person: Teresa Bethea, Executive Director Corrective Action: We will monitor budgeted expenditures and make budget amendments as necessary. Proposed Completion Date: Immediately Section III - Federal Award Findings and Questioned Costs Finding 2024-002 Name of Contact Person: Teresa Bethea, Executive Director Corrective Action: Management will review the recertification process and plan to monitor recertifications. Proposed Completion Date: Immediately
View Audit 366895
Finding 1153798 (2024-004)
Material Weakness 2024
Full Circle Communities, INC
IL
HUD Housing Programs Special Tests & Provisions Procurement, Suspension & Debarment
Finding #2024-004 Comments on the Finding and Each Recommendation: Hollywood House Limited Partnership did not furnish HUD with a complete annual financial report within ninety (90) days following the end of the fiscal year ending December 31, 2024. Action(s) taken or planned on the finding: Managem...
Finding #2024-004 Comments on the Finding and Each Recommendation: Hollywood House Limited Partnership did not furnish HUD with a complete annual financial report within ninety (90) days following the end of the fiscal year ending December 31, 2024. Action(s) taken or planned on the finding: Management concurs with the finding and the recommendation. Management is in the process of implementing internal control processes to ensure compliance with applicable regulations. The audit report for the year ended December 31, 2024 has been submitted to HUD. No further action is required.
View Audit 366892
Finding 1153797 (2024-003)
Material Weakness 2024
Full Circle Communities, INC
IL
Special Tests & Provisions Procurement, Suspension & Debarment Subrecipient Monitoring
Finding #2024-003 Comments on the Finding and Each Recommendation: During the year ended December 31, 2024, Hollywood House Limited Partnership paid entity expenses of $278,645 in excess of surplus cash. Action(s) taken or planned on the finding: Management concurs with the finding and the recommend...
Finding #2024-003 Comments on the Finding and Each Recommendation: During the year ended December 31, 2024, Hollywood House Limited Partnership paid entity expenses of $278,645 in excess of surplus cash. Action(s) taken or planned on the finding: Management concurs with the finding and the recommendation.
View Audit 366892
Finding 1153796 (2024-002)
Material Weakness 2024
Full Circle Communities, INC
IL
HUD Housing Programs Special Tests & Provisions Subrecipient Monitoring
Finding #2024-002 Comments on the Finding and Each Recommendation: During the year ended December 31, 2024, AR Preservation, LP prepaid management fees of $42,201. Action(s) taken or planned on the finding: The Agent will reduce the fees charged in the following periods by $42,201.
Finding #2024-002 Comments on the Finding and Each Recommendation: During the year ended December 31, 2024, AR Preservation, LP prepaid management fees of $42,201. Action(s) taken or planned on the finding: The Agent will reduce the fees charged in the following periods by $42,201.
View Audit 366892
Finding 1153795 (2024-001)
Material Weakness 2024
Full Circle Communities, INC
IL
HUD Housing Programs Special Tests & Provisions
Finding #2024-001 Comments on the Finding and Each Recommendation: During the year ended December 31, 2024, Villagebrook Apartments did not recertify all residents timely as required by HUD Handbook 4350.3. As of December 31, 2024, 67 of the units are not in compliance. Action(s) taken or planned on...
Finding #2024-001 Comments on the Finding and Each Recommendation: During the year ended December 31, 2024, Villagebrook Apartments did not recertify all residents timely as required by HUD Handbook 4350.3. As of December 31, 2024, 67 of the units are not in compliance. Action(s) taken or planned on the finding: The Agent reported this concern and agrees with the finding and recommendation. The Agent is working to address the staffing issues at Villagebrook Apartments and to provide additional training to the employees regarding recertification requirements. As of December 31, 2024, the Agent has implemented the use of a third-party service to aid in the recertification process. Management intends to correct all noncompliance in 2025.
View Audit 366892
Finding 1153794 (2024-001)
Material Weakness 2024
Dade County Federal Credit Union
FL
Material Weakness Period of Performance Reporting
Management agrees with the finding and will establish the internal control recommendations outlined in the Schedule of Findings and Questioned Costs. Additionally, the Credit Union has corrected and resubmitted the PPR and UOA reports which were accepted by the CDFI in August 2025. Internal control ...
Management agrees with the finding and will establish the internal control recommendations outlined in the Schedule of Findings and Questioned Costs. Additionally, the Credit Union has corrected and resubmitted the PPR and UOA reports which were accepted by the CDFI in August 2025. Internal control procedures will be developed and implemented in December 2025 and the Credit Union has corrected and resubmitted the PPR and UOA reports which were accepted by the CDFI in August 2025.
View Audit 366889
Finding 1153793 (2024-001)
Material Weakness 2024
Nebraska Domestic Violence Sexual Assault Coalition
NE
Internal Control / Segregation of Duties Cash Management Material Weakness
Corrective Action Planned: The timesheets are approved by directors for each payroll and approvals are tracked by the Fiscal Manager on an ongoing spreadsheet. Any missing approvals are requested. In addition, the Payroll Review Report has been developed and presented to and approved by the Executiv...
Corrective Action Planned: The timesheets are approved by directors for each payroll and approvals are tracked by the Fiscal Manager on an ongoing spreadsheet. Any missing approvals are requested. In addition, the Payroll Review Report has been developed and presented to and approved by the Executive Director for each payroll. It should be noted that all of the exceptions found in the current audit happened prior to this corrective actions initiated by the Coalition in 2024. Anticipated Completion Date: Continuous. Responsible Parties: Management and the Board of Directors.
View Audit 366887
Finding 1153792 (2024-002)
Material Weakness 2024
Nebraska Domestic Violence Sexual Assault Coalition
NE
Internal Control / Segregation of Duties Cash Management Material Weakness
Corrective Action Planned: The timesheets are approved by directors for each payroll and approvals are tracked by the Fiscal Manager on an ongoing spreadsheet. Any missing approvals are requested. In addition, the Payroll Review Report has been developed and presented to and approved by the Executiv...
Corrective Action Planned: The timesheets are approved by directors for each payroll and approvals are tracked by the Fiscal Manager on an ongoing spreadsheet. Any missing approvals are requested. In addition, the Payroll Review Report has been developed and presented to and approved by the Executive Director for each payroll. It should be noted that all of the exceptions found in the current audit happened prior to this corrective actions initiated by the Coalition in 2024. Anticipated Completion Date: Continuous. Responsible Parties: Management and the Board of Directors.
View Audit 366887
Finding 1153789 (2024-005)
Material Weakness 2024
Brown County
MN
Internal Control / Segregation of Duties Reporting Significant Deficiency
CONTROLS OVER REPORTING – C&TC ANNUAL REPORT Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM and 2405MN5MAP, 2024 Pass-Through ...
CONTROLS OVER REPORTING – C&TC ANNUAL REPORT Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM and 2405MN5MAP, 2024 Pass-Through Agency: Brown-Nicollet Community Health Services Pass-Through Number: 2405MN5ADM and 2405MN5MAP Award Period: Year-Ended December 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Recommendation: It is recommended the County have a secondary person review these reports before they are submitted to DHS. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will adhere to established procedures and policies. Name of the contact person responsible for corrective action plan: Anne Broskoff, Human Services Director Planned completion date for corrective action plan: December 31, 2025
View Audit 366876
Finding 1153786 (2024-004)
Material Weakness 2024
Brown County
MN
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Cash Management
RANDOM MOMENT STUDY EMPLOYEES LISTING Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM and 2405MN5MAP, 2024 Pass-Through Agency:...
RANDOM MOMENT STUDY EMPLOYEES LISTING Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM and 2405MN5MAP, 2024 Pass-Through Agency: Minnesota Department of Human Services Pass-Through Numbers: 2405MN5ADM and 2405MN5MAP Award Period: Year-Ended December 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Recommendation: It is recommended the County review the RMS listings and employees within the department and account codes to ensure the proper employees are included on the listing and general ledger accounts. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County has implemented procedures and policies to have a person ensure account coding is made to the correct accounts. Name of the contact person responsible for corrective action plan: Anne Broskoff, Human Services Director Planned completion date for corrective action plan: December 31, 2025
View Audit 366876
Finding 1153783 (2024-003)
Material Weakness 2024
Brown County
MN
Internal Control / Segregation of Duties Eligibility Significant Deficiency
CONTROLS OVER ELIGIBILITY Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM and 2405MN5MAP, 2024 Pass-Through Agency: Minnesota De...
CONTROLS OVER ELIGIBILITY Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2405MN5ADM and 2405MN5MAP, 2024 Pass-Through Agency: Minnesota Department of Human Services Pass-Through Numbers: 2405MN5ADM and 2405MN5MAP Award Period: Year-Ended December 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Recommendation: It is recommended the County increase review over casefiles and ensure that there are performed on a periodic basis throughout the year. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will adhere to established procedures and policies. Name of the contact person responsible for corrective action plan: Anne Broskoff, Human Services Director Planned completion date for corrective action plan: December 31, 2025
View Audit 366876
Finding 1153780 (2024-001)
Material Weakness 2024
Portage County, Wisconsin
WI
Procurement, Suspension & Debarment
State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 Recommendation: CLA recommends that the County and update policies and procedures to help ensure that all federal grants with covered transactions have vendors reviewed for suspension and debarment status prior to entering into th...
State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 Recommendation: CLA recommends that the County and update policies and procedures to help ensure that all federal grants with covered transactions have vendors reviewed for suspension and debarment status prior to entering into the transaction and that documentation of the review is maintained with the procurement history of each transaction that requires such a review. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will include documentation reviewing vendors for suspension and debarment as part of the Contract Summary Form or other documentation which will be saved in the County’s ERP system. Name(s) of the contact person(s) responsible for corrective action: Jennifer Jossie Planned completion date for corrective action plan: August 1, 2025
View Audit 366875
Finding 1153776 (2024-001)
Material Weakness 2024
City of Waukesha
WI
§ 200.318
Finding 2024-001 Condition Quarterly reports submitted were not reviewed by someone other than the preparer. The quarterly reports are both prepared and signed by the Administrative Services Manager. While the information used in preparing the reports is gathered from the City and Black & Veatch (Co...
Finding 2024-001 Condition Quarterly reports submitted were not reviewed by someone other than the preparer. The quarterly reports are both prepared and signed by the Administrative Services Manager. While the information used in preparing the reports is gathered from the City and Black & Veatch (Construction Manager) is detailed and goes through reviews prior to being provided, there is no independent review of the report prior to authorization and submittal. Corrective Action Plan Quarterly reports will continue to have information gathered from the Construction Managers and the City of Waukesha Engineer working on the projects. The Senior Accountant or other appropriate staff member will prepare the quarterly report and the Administrative Services Manager will then review the report, sign it, and submit the quarterly report to the EPA. Name(s) of Contact Person(s) Responsible for the Corrective Action: Cortney Nagel, Administrative Services Manager Anticipated Date of Completion: 09/30/2025
View Audit 366872
Finding 1153775 (2024-002)
Material Weakness 2024
Housing Authority of the County of Butte
CA
Reporting Internal Control / Segregation of Duties § 200.512
Recommendations: We recommend that the Authority strengthen its internal controls and improve oversight of the audit process to ensure timely completion and submission of future reports. Additionally, the recipient should work closely with the audit firm to establish clearer timelines and ensure tha...
Recommendations: We recommend that the Authority strengthen its internal controls and improve oversight of the audit process to ensure timely completion and submission of future reports. Additionally, the recipient should work closely with the audit firm to establish clearer timelines and ensure that any delays are addressed promptly Authority Response: Leadership recognizes the federal award finding and questioned costs and is already moving forward with a systems change to ensure timeliness of completing the necessary processes with the annual audit.
View Audit 366871
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