DRI – Agrees with the finding.
• Detailed corrective action taken, including what will be done to avoid the identified issues in the future, and when these measures will be in place:
DRI will implement controls that require the documentation of review and approval on the invoice process. With th...
DRI – Agrees with the finding.
• Detailed corrective action taken, including what will be done to avoid the identified issues in the future, and when these measures will be in place:
DRI will implement controls that require the documentation of review and approval on the invoice process. With the current limited resources available in DRI’s Financial Services team, a position will be recruited as soon as possible with an anticipated start date in early spring 2025. It is expected that this position will support the full implementation of review procedures once on board.
• How compliance and performance will be measured and documented for future audit, management and performance review:
Once the position is filled, all invoices will be reviewed prior to drawing down or requesting reimbursement of funds. Documentation will occur either through the business process in the accounting system or manually as needed.
• Who will be responsible and may be held accountable in the future if repeat or similar observations are noted:
The Chief Financial Officer may be held accountable in the future if repeat or similar observations are noted.
UNR – Agrees with the finding.
• Detailed corrective action taken, including what will be done to avoid the identified issues in the future, and when these measures will be in place:
Management staff, independent of the preparer, will review and sign off on each report. This review process will include verifying that all information is correctly entered, including the proper application of the indirect cost rate as outlined in the grant agreement.
• How compliance and performance will be measured and documented for future audit, management and performance review:
Compliance and performance will be measured through the independent review process, where management will verify and sign off on each report to ensure accuracy.
• Who will be responsible and may be held accountable in the future if repeat or similar observations are noted:
The Associate Director of Post Award is responsible for remediation of this finding.
WNC – Agrees with the finding.
• Detailed corrective action taken, including what will be done to avoid the identified issues in the future, and when these measures will be in place:
Western Nevada College will require that all grant invoices, effective with the October 2024 billing cycle, require a level of review. The finding for 2024 was due to vacancies in the Controller’s Office and inadequate staffing. WNC has since upgraded the vacant position and posted a recruitment to help mitigate this in the future.
• How compliance and performance will be measured and documented for future audit, management and performance review:
All grant invoices going forward will have a second level of review prior to drawing down or requesting reimbursement of funds. Documentation will be compiled for each grant invoice that will indicate that a second level of review has been obtained.
• Who will be responsible and may be held accountable in the future if repeat or similar observations are noted:
The Chief Financial Officer may be held accountable in the future if repeat or similar observations are noted. Name of contact person responsible for corrective action plan:
Rhett R. Vertrees, Assistant Chief Financial Officer
2601 Enterprise Road, Reno NV 89512-1666
Phone: (775)784-3409, Fax: (775)784-1127
Email: rvertrees@nshe.nevada.edu