Corrective Action Plans

Finding 529838 (2024-001)

None 2024

IN

Equipment & Real Property Management Procurement, Suspension & Debarment Subrecipient Monitoring § 200.313

For the year ended June 30, 2024 Finding No. 2024-001 – Communication of Property Disposals Award Information Cluster: Research and Development Grantors: National Institutes of Health National Science Foundation Award Numbers: NIH 5R00CA158066-04, NIH 1R21-AI48561-01...

For the year ended June 30, 2024 Finding No. 2024-001 – Communication of Property Disposals Award Information Cluster: Research and Development Grantors: National Institutes of Health National Science Foundation Award Numbers: NIH 5R00CA158066-04, NIH 1R21-AI48561-01, NSF CHE-1362211 Award Years: 2013-2014, 2000-2001, 2014-2015 Assistance Listing Numbers: 93.396, 93.856, 47.049 Assistance Listing Titles: Cancer Biology Research, Microbiology and Infectious Diseases Research, Mathematical and Physical Sciences Management agrees with the recommendation to continue to provide training to individuals involved with the handling of assets purchased with federal funding. This training will be performed through various means and emphasize the necessity of timely disposal reporting to ensure the accuracy of the University's property records. We are in the process of implementing the following corrective actions and plan to have these completed by the start of the 2026 fiscal year: • We will issue an annual written guideline to property custodians, including clear procedures for the proper identification of capital assets and the timely completion of disposal documentation. • We will continue to conduct our biennial moveable equipment inventory with property custodians and reinforce the importance of maintaining accurate property records. • We will review the current application used by property custodians to process asset disposals and consider conversion to a Google Forms application to improve the workflow and efficiency for completing asset disposal requests. • We will reinforce, during quarterly business manager meetings, asset transfer and disposal communication protocols. The University is committed to maintaining accurate and timely records related to fixed asset disposal. We believe the corrective actions outlined above will effectively address the audit finding and strengthen the University’s internal controls. Appropriate Contact: Jeff Laderer Plant Fund Accounting Program Manager

View Audit 347867

Finding 529830 (2024-002)

Significant Deficiency 2024

Aerospace MacHinists Joint Training Committee

WA

Subrecipient Monitoring Reporting Significant Deficiency

Corrective Action Plan: AJAC Directors will review and reconcile all asset, liability, and net asset accounts on a monthly basis with the Accounting Department. Updated policies and procedures supporting these efforts include (but are not limited to): 1) Monthly review and reconciliation of paid tim...

Corrective Action Plan: AJAC Directors will review and reconcile all asset, liability, and net asset accounts on a monthly basis with the Accounting Department. Updated policies and procedures supporting these efforts include (but are not limited to): 1) Monthly review and reconciliation of paid time off (PTO) accruals for all active employees. 2) Entering payroll accruals as a payroll liability, rather than a cash accrual. 3) Monthly and annual depreciation and lease holding adjustments. Anticipated Completion Date: Completed.

View Audit 347821

Finding 529812 (2024-001)

Significant Deficiency 2024

Truett McConnell University

GA

Student Financial Aid Matching / Level of Effort / Earmarking Special Tests & Provisions § 200.303

Finding 2024-001: Special Test and Provisions: Enrollment Reporting Context/Condition: Of the 43 students selected for enrollment reporting testing, 8 student withdrawals within the sample were reported to NSLDS outside the maximum 60-day window. Recommendation: The auditor recommended that the Un...

Finding 2024-001: Special Test and Provisions: Enrollment Reporting Context/Condition: Of the 43 students selected for enrollment reporting testing, 8 student withdrawals within the sample were reported to NSLDS outside the maximum 60-day window. Recommendation: The auditor recommended that the University review and update internal controls to ensure student enrollment status in the National Student Loan Data System (NSLDS) is updated in a timely manner to ensure compliance with Federal Requirements. Persons Responsible for Corrective Action: Kamille Gauntt, Associate Vice President for Academic Operations Registrar; Karli Greenfield, Associate Vice President for Student Financial Services Planned Corrective Action: Truett McConnel University has consulted with Jenszabar, the University's student information system to identify the root cause of untimely updates of student status codes and has corrected the issue to lead to future timely reporting of student enrollment reporting data. Anticipated Completion Date: December 31, 2024

View Audit 347797

Finding 529770 (2024-002)

Material Weakness 2024

Allegany County, Maryland

MD

Allowable Costs / Cost Principles HUD Housing Programs Reporting

The County did not submit semi-annual status reports by the due dates and the reports were late by a few days. Management has discussed with staff and a plan will be developed to ensure reports and signatures will be prepared and submitted by the due dates.

View Audit 347745

Finding 529769 (2024-001)

Significant Deficiency 2024

Gannon University

PA

Student Financial Aid Matching / Level of Effort / Earmarking Reporting

Finding 2024-001 Condition The University did not notify the National Student Loan Data System (NSLDS) in a timely manner for 10 students with status changes in our sample of 25 students. Corrective Action Plan: 1. Documentation has been updated to include the following: a. Adjustment to the frequ...

Finding 2024-001 Condition The University did not notify the National Student Loan Data System (NSLDS) in a timely manner for 10 students with status changes in our sample of 25 students. Corrective Action Plan: 1. Documentation has been updated to include the following: a. Adjustment to the frequency by which reports are run. b. How to handle students with a G Not Applied error from the National Student Clearinghouse. c. Implications for not fixing G Not Applied records with the 60-day requirement window. 2. New Assistant Registrar Rachael Felton was brought onto the Gannon Registrar’s Office team in August 2024, with experience submitting enrollment and graduates files to the NSC in previous institutions’ registrar’s offices, and with experience in NSLDS from previous work in other institutions’ financial aid departments. 3. Monthly reports of graduates are being run and submitted to the National Student Clearinghouse, unless there are no graduates for the reporting period. 4. Existing G Not Applied records are being assessed and corrected as soon as error reports are available by the NSC after each graduates file submitted. Rachael has advised Gannon begin submitting an enrollment file of the graduates after they are submitted to correct the G Not Applied records. 5. Individuals will be designated as back-ups to Rachael; they will review all documentation and be trained on the procedures to ensure the appropriate actions can be sustained by the departments should there be turnover in key positions. Name(s) of Contact Person(s) Responsible for Corrective Action: 1. Megan Loibl, Registrar 2. Rachael Felton, Assistant Registrar Anticipated Completion Date: The plan devised in response to last year’s same finding is already underway. Continued successful application of the plan will prevent any new errors in the FY 2025 single audit sample, which will be determined when next year’s audit selections are made.

View Audit 347744

Finding 529756 (2024-001)

Significant Deficiency 2024

St. Hope Public Schools

CA

Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties § 200.514

Controls will be implemented for future reporting and the School will have the opportunity to correct the reporting errors in the subsequent periods.

View Audit 347714

Finding 529743 (2024-003)

Significant Deficiency 2024

University of Illinois

IL

Matching / Level of Effort / Earmarking Student Financial Aid Reporting § 200.303

Finding 2024-003 Error in Reporting for NSLDS Plan: Administrative Information Technology Solutions (AITS) identified an Ellucian defect causing a misalignment between the program begin date and enrollment status dates. AITS is collaborating with Ellucian to report any ongoing issues since the Octob...

Finding 2024-003 Error in Reporting for NSLDS Plan: Administrative Information Technology Solutions (AITS) identified an Ellucian defect causing a misalignment between the program begin date and enrollment status dates. AITS is collaborating with Ellucian to report any ongoing issues since the October 2024 resolution, and drive the resolution of defects, if necessary. Expected Implementation Date: October 2024 Contact: Chris Sayre Registrar University of Illinois Chicago Csayre2@uic.edu 312-996-3077

View Audit 347709

Finding 529736 (2024-002)

Material Weakness 2024

City of Wyandotte, Michigan

MI

Reporting Material Weakness Matching / Level of Effort / Earmarking § 200.502 § 200.508 § 200.510

Condition: The schedule of expenditures of federal awards (SEFA) was not accurate. Planned Corrective Action: The City will review its process for identifying and communicating Federal Grant expenditures to its auditors. Contact person responsible for corrective action: Robert McMahon, City Adminis...

Condition: The schedule of expenditures of federal awards (SEFA) was not accurate. Planned Corrective Action: The City will review its process for identifying and communicating Federal Grant expenditures to its auditors. Contact person responsible for corrective action: Robert McMahon, City Administrator Anticipated Completion Date: 09/30/2025

View Audit 347702

Finding 529730 (2024-003)

Material Weakness 2024

Mooresville Consolidated School Corporation

IN

Special Tests & Provisions Subrecipient Monitoring Material Weakness § 200.303

Context: For the three projects sampled for Davis-Bacon requirements, the School Corporation did not obtain the weekly payroll reports certifications from the companies that performed renovations on the School Corporation. Therefore, no review was performed to ensure that pay rates complied with th...

Context: For the three projects sampled for Davis-Bacon requirements, the School Corporation did not obtain the weekly payroll reports certifications from the companies that performed renovations on the School Corporation. Therefore, no review was performed to ensure that pay rates complied with the federal wage rate requirements. Additionally, the School Corporation did not have contracts with the companies that included the clause for the federal wage rate requirements. The total amount disbursed and reported on the SEFA during the audit period is $648,235 and the labor portion was not determinable by the School Corporation. Contact Person Responsible for Corrective Action: Patrick Biggerstaff, Assistant Superintendent Contact Phone Number: (317) 831-0950 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: When utilizing federal funding for capital projects, MCSC will require and retain evidence that contractors, subcontractors, and other relevant agents comply with the federal wage rate requirements set forth in the Davis-Bacon Act. Anticipated Completion Date: April 1, 2025

View Audit 347667

Finding 529724 (2024-001)

None 2024

City of Yreka

CA

Reporting Subrecipient Monitoring

We recommend that the City reconcile federal expenditures claimed to the City's general ledger and SEFA. Management't Response: The Finance Department had a reclasification of program income last minute that was timely and appropriately booked, but after the SEFA schedule had been produced. Respons...

We recommend that the City reconcile federal expenditures claimed to the City's general ledger and SEFA. Management't Response: The Finance Department had a reclasification of program income last minute that was timely and appropriately booked, but after the SEFA schedule had been produced. Responsible Individual: It is the Finance Director's responsibility to ensure that all appropriate adjustments are reflected in the schedules provided. Corrective Action Plan: The Finance Dpartment will review all adjustments and ensure they flow through to their respective schedules. Corrective Action Plan: The Finance Department will review all adjustments and ensure they flows through to their respective schedules. Anticipated Completion Date: Immediately.

View Audit 347665

Finding 529723 (2024-001)

None 2024

Nbc-Usa, Housing Association I, Inc.

OH

HUD Housing Programs Reporting

Corrective Action Plan Findings 2024-001 and 2023-001 S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations The Corporation concurs and was able to obtain the UEI in order to complete and submit the 2023 and 2022 data collection forms. S3800-130 Response Indicator...

Corrective Action Plan Findings 2024-001 and 2023-001 S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations The Corporation concurs and was able to obtain the UEI in order to complete and submit the 2023 and 2022 data collection forms. S3800-130 Response Indicator Agree S3800-140 Completion Date November 25, 2024 S3800-150 Response N/A S3800-160 Contact Person First Name Jill S3800-180 Contact Person Last Name Kolb

View Audit 347657

Finding 529722 (2024-001)

Significant Deficiency 2024

Willamette Partnership

OR

Reporting

Finding # 2024-001 Type: Federal award, Significant Deficiency over Schedule of Expenditures of Federal Awards (SEFA) Finding: The Organization’s schedule of expenditures of federal awards (SEFA) did not include a review process to ensure accurately. Recommendation: The Organization should imple...

Finding # 2024-001 Type: Federal award, Significant Deficiency over Schedule of Expenditures of Federal Awards (SEFA) Finding: The Organization’s schedule of expenditures of federal awards (SEFA) did not include a review process to ensure accurately. Recommendation: The Organization should implement additional procedures to include the review of the SEFA by a knowledgeable member of management to ensure it is complete and accurate in accordance with Uniform Guidance. Corrective Action: We will instill additional levels of review prior to year end close. Anticipated Completion Date June 30, 2025

View Audit 347635

Finding 529712 (2024-002)

Material Weakness 2024

Vincennes Community School Corporation

IN

Subrecipient Monitoring Material Weakness Reporting § 200.302 § 200.303 § 200.328

Information on the federal program: Subject: Education Stabilization Fund (ESSER) - Internal Controls Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listing Number: 84.425D, 84.425U Federal Award Numbers and Years (or Other Identifying Num...

Information on the federal program: Subject: Education Stabilization Fund (ESSER) - Internal Controls Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listing Number: 84.425D, 84.425U Federal Award Numbers and Years (or Other Identifying Numbers): S425D200013, S425D210013, S425U200013 Pass-Through Entity: Indiana Department of Education Compliance Requirement: Reporting Audit Finding: Material Weakness Condition and Context: An effective internal control system was not in place at the School Corporation in order to ensure compliance with requirements related to the grant agreement and the Reporting compliance requirements. The School Corporation was required to submit Annual Data Reports to the Indiana Department of Education (IDOE) during the audit period to meet federal reporting requirements for ESSER grant awards. We noted that the ESSER I amount reported on the Year 3 report ($86,004) did not agree to the underlying expenditure records ($196,436) for the period of July 1, 2021 through June 30, 2022. We also noted that the ESSER II and ESSER Ill amounts reported on the Year 3 report ($0 and $1,684,755, respectively) did not agree to the underlying expenditure records ($1,391,963 and $4,330,649, respectively), for the period of July 1, 2022 through June 30, 2023. Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The Vincennes School Corporation will include the Federal Programs Coordinator when preparing any annual reports to confirm accuracy of the reporting. Responsible Party for Corrective Action: Michele Fleck, Treasurer Timeline for Completion: Effective immediately.

View Audit 347612

Finding 529710 (2024-001)

Significant Deficiency 2024

City of Whittier

CA

Subrecipient Monitoring Reporting Significant Deficiency § 200.303

Program/Cluster: CDBG – Entitlement/Special Purpose Grants Cluster Federal Financial Assistance Listing Number: 14.218 Federal Grantor: U.S. Department of Housing and Urban Development Award Year: 2023-24 Grant Award Number: B-23-MC-06-0533 Compliance Requirement: Reporting Management’s Response: We...

Program/Cluster: CDBG – Entitlement/Special Purpose Grants Cluster Federal Financial Assistance Listing Number: 14.218 Federal Grantor: U.S. Department of Housing and Urban Development Award Year: 2023-24 Grant Award Number: B-23-MC-06-0533 Compliance Requirement: Reporting Management’s Response: We concur. Views of Responsible Officials and Corrective Action: As stated in the condition, the City has subsequently submitted the report after the due date. The City has implemented policies and procedures to ensure timely submission to the Federal Funding Accountability and Transparent Act Subaward Reporting System (FSRS). Name of Responsible Person: Community Development Department, Werner Abrego, Senior Economic Development and Housing Analyst Projected Implementation Date: Implemented.

View Audit 347601

Finding 529691 (2024-001)

None 2024

Share Food Program, In.c

PA

Reporting § 200.510

Share Food Program has developed procedures and processes to manage, maintain, and reconcile the Financial Statements to the Schedule of Expenditures of Federal Awards as part of our year end closing procedures. This was implemented, and it is expected that the June 30, 2025 reporting will be timely...

Share Food Program has developed procedures and processes to manage, maintain, and reconcile the Financial Statements to the Schedule of Expenditures of Federal Awards as part of our year end closing procedures. This was implemented, and it is expected that the June 30, 2025 reporting will be timely and accurate.

View Audit 347594

Finding 529682 (2024-006)

Significant Deficiency 2024

City of Craig

AK

Reporting Significant Deficiency

Federal Compliance Finding Finding 2024-006 Significant Deficiency in Internal Control over Compliance, and Noncompliance - Reporting Name of Contact Person: Kimber Mikulecky, Finance Director Corrective Action Plan: Will pay close attention to reporting deadlines by marking due dates on cale...

Federal Compliance Finding Finding 2024-006 Significant Deficiency in Internal Control over Compliance, and Noncompliance - Reporting Name of Contact Person: Kimber Mikulecky, Finance Director Corrective Action Plan: Will pay close attention to reporting deadlines by marking due dates on calendars and giving the appropriate staff sufficient time to complete all necessary documentation required prior to submission. Proposed Completion Date: 2/20/2025

View Audit 347585

Finding 529681 (2024-002)

Material Weakness 2024

Better Waterworks, Inc.

LA

Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties § 200.303

Management Response: Management acknowledges that federal grant proceeds were not posted to the designated grant revenue account and were instead recorded as water sales. However, a grant revenue account was already established for these funds, and this was an error in posting rather than a lack of...

Management Response: Management acknowledges that federal grant proceeds were not posted to the designated grant revenue account and were instead recorded as water sales. However, a grant revenue account was already established for these funds, and this was an error in posting rather than a lack of proper account setup. The grant in question has now been fully expended and closed, so there will be no further transactions related to this specific award. Corrective Action Plan: Proper Posting Procedures – Going forward, any future federal grant funds will be recorded in the designated grant revenue account to ensure proper classification. Self-Review Process – The individual responsible for accounting will implement a self-review process to verify that all grant-related transactions are correctly posted. Person Responsible for Corrective Action: Becky Pullin, CFO Northeast Louisiana Utilities Anticipated Completion Date: March 31, 2025

View Audit 347582

Finding 529520 (2024-003)

Significant Deficiency 2024

Southwestern Oklahoma State University

OK

Reporting Special Tests & Provisions

Finding: Out of a population of 1,393 students with status changes during the Spring and Fall semesters of the 2024 aid year, 25 were selected for testing. Of those students, three had status or address changes during the period that were not reported timely, and one had both an address change that ...

Finding: Out of a population of 1,393 students with status changes during the Spring and Fall semesters of the 2024 aid year, 25 were selected for testing. Of those students, three had status or address changes during the period that were not reported timely, and one had both an address change that was not reported timely and the incorrect CIP code reported. Our sample was not, and was not intended to be, statistically valid. Corrective Action Plan: Management agrees with the findings and has put the following in place. The Registrar will report enrollment changes during the summer semesters. The Registrar will also send the Director of Student Financial Services notifications when enrollment changes are submitted through the National Student Clearinghouse. Responsible Officials and Implementation Date: The Registrar and Director of Student Financial Services will be responsible for this action plan and was implemented January 31, 2025 for all enrollment changes submitted through the National Student learing House. The summer semesters will be implemented Summer of 2025 and a plan has been identified and instituted for this change.

View Audit 347517

Finding 529518 (2024-002)

None 2024

Fulton Gardens II Corporation

TX

Reporting

The tenant security deposit cash account was insufficient to cover the tenant security deposit liability. Response: Management transfered from the operating account into the tenant security deposit account an amount sufficient to cover the tenant security deposit liability on March 19, 2025.

View Audit 347516

Finding 529517 (2024-001)

None 2024

Fulton Gardens II Corporation

TX

HUD Housing Programs Reporting

Funds were withdrawn from the reserve for replacement account to cover an operational shortfall and were withdrawn without HUD approval. Response: Management refund the replacement reserve for the withdrawn funds in February 2025.

View Audit 347516

Finding 529468 (2024-002)

Significant Deficiency 2024

Rowva Community Unit School District No. 208

IL

Internal Control / Segregation of Duties Reporting

Condition: The District did not obtain debarment certification or document their vendor search in the System for Award Management website for vendors contracted in excess of $25,000 related to the grant program. Upon further review, it was determined that the vendors were not suspended or debarred. ...

Condition: The District did not obtain debarment certification or document their vendor search in the System for Award Management website for vendors contracted in excess of $25,000 related to the grant program. Upon further review, it was determined that the vendors were not suspended or debarred. Plan: Policies and procedures will be implemented to document the verification that vendors are not suspended or debarred. Anticipated Date of Completion: June 30, 2025. Name of Contact: James Dunlap, Superintendent. Management Response: Management does not disagree with this finding. In future years, the District will document their verification that vendors are not suspended, debarred, or otherwise excluded from doing business.

View Audit 347470

Finding 529466 (2024-004)

Material Weakness 2024

Caston School Corporation

IN

Subrecipient Monitoring Material Weakness Reporting § 200.302 § 200.303 § 200.328

Information on the federal program: Subject: Education Stabilization Fund (ESSER) – Internal Controls Federal Agency: Department of Education Federal Program: COVID-19 – Education Stabilization Fund Assistance Listing Number: 84.425D, 84.425U Federal Award Numbers and Years (or Other Identifying Num...

Information on the federal program: Subject: Education Stabilization Fund (ESSER) – Internal Controls Federal Agency: Department of Education Federal Program: COVID-19 – Education Stabilization Fund Assistance Listing Number: 84.425D, 84.425U Federal Award Numbers and Years (or Other Identifying Numbers): S425D210013, S425U210013 Pass-Through Entity: Indiana Department of Education Compliance Requirement: Reporting Audit Finding: Material Weakness Condition: An effective internal control system was not in place at the School Corporation in order to ensure compliance with requirements related to the grant agreement and the Reporting compliance requirements. Context: The School Corporation was required to submit Annual Data Reports to the Indiana Department of Education (IDOE) during the audit period to meet federal reporting requirements for ESSER grant awards. We noted that the ESSER II and ESSER III amounts reported on the Year 3 report ($288,565 and $115,716, respectively) did not agree to the underlying expenditure records ($139,081 and $88,437, respectively) for the period of July 1, 2022 through June 30, 2023. Corrective Action Plan: The School Corporation will implement a system of internal controls to ensure the amounts reported on the annual data reports agree to the underlying expenditure detail in the accounting system. Person responsible for implementation and projected implementation date: The Treasurer and the Superintendent will be responsible for implementing the corrective action plan, which will start with the next submission of the annual data report.

View Audit 347466

Finding 529438 (2024-002)

Material Weakness 2024

God's Bible School, College and Missionary Training Home

OH

Reporting

FINDING 2024-002 – Reconciliations Condition Found: During our testing, we noted that there was an unaccounted discrepancy between the bank statement and the reconciliation performed by the School. In addition, we noted material differences between contributions traced in the donor database and th...

FINDING 2024-002 – Reconciliations Condition Found: During our testing, we noted that there was an unaccounted discrepancy between the bank statement and the reconciliation performed by the School. In addition, we noted material differences between contributions traced in the donor database and the records of the accounting department, which are recorded in the general ledger. Corrective Action Plan: Proper cash reconciliations are now occurring. In addition, a new donor processing software has been implemented as of July 1, 2024, and a separate bank account has been opened as of October 1, 2024 to track donations. Anticipated Completion Date: The corrective action was implemented in October 2024. Contact Person Beth Stetler, VP of Finance 513-721-7944 Ex. 1271

View Audit 347451

Finding 529425 (2024-001)

Significant Deficiency 2024

Bay Path University

MA

Student Financial Aid Reporting Matching / Level of Effort / Earmarking

Corrective Action Plan The University believes the student identified in this finding as an isolated instance. Upon review, the student completed her undergraduate degree in December 2023. The student was accepted into a graduate degree program beginning January 2024. The student’s graduate degre...

Corrective Action Plan The University believes the student identified in this finding as an isolated instance. Upon review, the student completed her undergraduate degree in December 2023. The student was accepted into a graduate degree program beginning January 2024. The student’s graduate degree record was created and became active on 1/4/2024. The December 2023 graduated student report was created and submitted to the National Student Clearinghouse (NSC) on 1/9/2024 however the student’s record was recorded as Withdrawn and not Graduated 12/2023 as the student’s active record noted the master’s level graduate program. The incorrect reporting as withdrawn and not graduated appears to be a timing of dates for when enrollment reporting in January occurred. The University will implement procedures to identify December graduated students who will enter a master’s level program to ensure their undergraduate degree program is submitted as graduated in a timely manner. Timeline for Implementation of Corrective Action Plan Fiscal year 2025 Contact Person Stephanie King Executive Director of Student Financial Services

View Audit 347431

Finding 529422 (2024-002)

Material Weakness 2024

Catholic Social Services, Inc.

AK

Subrecipient Monitoring Reporting

Corrective Actions: 1. Automated Tracking System for Reporting Deadlines: o Enhance a compliance tracking system (Sage Intacct) to record reporting deadlines. o Assign a compliance director (Senior Director of Grants) to review and confirm each FFATA filing monthly. o Target completion date: Within ...

Corrective Actions: 1. Automated Tracking System for Reporting Deadlines: o Enhance a compliance tracking system (Sage Intacct) to record reporting deadlines. o Assign a compliance director (Senior Director of Grants) to review and confirm each FFATA filing monthly. o Target completion date: Within three months. 2. Staff Training on FFATA Compliance: o Conduct or Solicit training sessions for grant managers and finance staff on federal subaward reporting requirements. o Develop a written guide outlining responsibilities for FFATA compliance. o Target completion date: By the end of Fiscal Year 2025. 3. Internal Audit & Oversight Process: o Establish a quarterly compliance review to ensure all subawards are properly documented and reported. o Designate a compliance officer or senior grant staff member to review FFATA reports before submission. o Target completion date: First review to occur within the next fiscal quarter. Responsible Staff: Senior Director of Grants in conjunction with Chief Financial Officer

View Audit 347428

Corrective Action Plans

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