Identification and Review
• Conduct an internal audit to identify all students who failed all courses and determine the last date of attendance for each.
• Review institutional records (For example, faculty attendance records, Learning Management or participation records) to establish when students stopped engaging academically
• Verify whether R2T4 calculations should have been performed
Corrective Actions
• Process R2T4 calculations for affected students based on their last date of attendance
• Return any unearned Title IV funds
• Update students file to reflect accurate withdrawal dates and notify them of any financial obligations resulting from the adjustment
• If students are still enrolled in future terms, ensure they understand satisfactory academic progress (SAP) implications
Process and Policy Improvements
• Implement an early alert system to identify students who cease attendance before the end of the term.
• Strengthen collaboration between academic departments, the registrar, and the financial aid office to improve withdrawal tracking
• Run monthly withdrawal reports to see when students earn all failing grades. Monitoring and Compliance
• Conduct regular audits to ensure compliance with R2T4 regulations and timely student withdrawals
• Provide staff training on withdrawal procedures and the importance of accurately tracking last dates of attendance.
• Establish a set time to review withdrawal policies and ensure adherence to federal regulations.
Reporting and Documentation
• Maintain detailed records of all identified cases, R2T4 calculations, and funds returned.
• Document all policy and procedural updates made to prevent recurrence.
• If required, submit a report to the U.S. Department of Education outlining corrective actions taken. Responsible Person for Correction Action Plan: Alexis Brown, Director of Financial Aid
Implementation Date for Corrective Action Plan: 2/25/25