Finding Text
Criteria: 34 CFR 668.22 (j) (2) states “For an institution that is not required to take attendance, an institution must determine the withdrawal date for a student who withdraws without providing notification to the institution no later than 30 days after the end of the earlier of the - (i) Payment period or period of enrollment, as appropriate, in accordance with paragraph (e) (5) of this section; (ii) academic year in which the student withdrew; or (iii) Educational program from which the student withdrew.”
Condition: The College did not complete Title IV funds calculations for no passing grade withdrawal students for 1 out of 3 students tested (33.3%). We consider this condition to be a significant deficiency to the Special Tests and Provisions compliance requirement and is not a repeated finding. Statistical sampling was not used in making sample selections.
Questioned Costs: $4,126
Cause and Effect: The College did not timely complete Return of Title IV calculations for an unofficial withdrawal. The result is Title IV funds that were not returned to the Department of Education.
Recommendation: We recommend the College complete a Return to Title IV refund calculation for the one student in question and increase controls over monitoring attendance.
Views of Responsible Officials: Management agrees with this Single Audit Finding and response is included in the Corrective Action Plan.