Audit 351760

FY End
2024-06-30
Total Expended
$4.89M
Findings
8
Programs
11
Year: 2024 Accepted: 2025-03-31

Organization Exclusion Status:

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Contacts

Name Title Type
UC17JD6P25H3 Heidi, Luu Auditee
5629462237 Joseph Moussa Auditor
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Notes to SEFA

Title: 1. General Accounting Policies: The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting, as described in Note 1 of the notes to the Authority’s basic financial statements. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). De Minimis Rate Used: Y Rate Explanation: The Authority elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards presents the activity of all federal financial assistance programs of the Southeast Area Social Services Funding Authority (the Authority) under programs of the federal government for the year ended June 30, 2024. The Authority’s reporting entity is defined in the notes to the Authority’s basic financial statements.
Title: 2. Basic of Accounting Accounting Policies: The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting, as described in Note 1 of the notes to the Authority’s basic financial statements. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). De Minimis Rate Used: Y Rate Explanation: The Authority elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting, as described in Note 1 of the notes to the Authority’s basic financial statements. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Title: 3. Relationship to Basic Financial Statements Accounting Policies: The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting, as described in Note 1 of the notes to the Authority’s basic financial statements. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). De Minimis Rate Used: Y Rate Explanation: The Authority elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. Federal financial assistance expenditures are included in the Authority’s basic financial statements within special revenue funds.
Title: 4. Program Descriptions Accounting Policies: The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting, as described in Note 1 of the notes to the Authority’s basic financial statements. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). De Minimis Rate Used: Y Rate Explanation: The Authority elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. Special Programs for the Aging – Title III The objectives of the Title III Special Programs for the Aging are to provide older persons with free nutritious meals with suggested donation, appropriate nutrition education, and other appropriate services including case management. Meals may be served in a congregate setting or delivered to the home. Nutrition Services Incentive Program The purpose of the Nutrition Services Incentive Program is to provide incentives to encourage efficient delivery of nutritious meals to older individuals. Temporary Assistance for Needy Families (TANF) The objectives of the Temporary Assistance for Needy Families are to assist needy families with children; to promote job preparation, work and marriage; to reduce out-of-wedlock pregnancies; and to encourage the formation of two-parent families. Workforce Innovation and Opportunities Act (WIOA) The Workforce Investment Act was authorized in 2000, with the objective of providing funds for the purpose of establishing programs to prepare youth and unskilled adults for entry into the labor force. In July 2014, the Workforce Innovation and Opportunity Act (WIOA), legislation reauthorizing the Workforce Investment Act (WIA) was signed into law. Community Development Block Grants (CDBG) The Authority receives CDBG money as a subrecipient of the City of Whittier and the City of Pico Rivera. American Rescue Plan Act (ARPA) The American Rescue Plan Act of 2021 (ARPA) was signed into law on March 11, 2021, which may only be used to provide payments to respond to the public health emergency with respect to Coronavirus Disease 2019 (COVID-19) or its negative impacts, to respond to workers performing essential work during COVID-19 public health emergency and to the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to the revenues collected in the most recent full fiscal year prior to the emergency.
Title: 5. Indirect Cost Rate Accounting Policies: The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting, as described in Note 1 of the notes to the Authority’s basic financial statements. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). De Minimis Rate Used: Y Rate Explanation: The Authority elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The Authority elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance.
Title: 6. California Health and Human Services Agency, Department of Aging Accounting Policies: The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting, as described in Note 1 of the notes to the Authority’s basic financial statements. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). De Minimis Rate Used: Y Rate Explanation: The Authority elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. At the request of the California Health and Human Services Agency, Department of Aging, the schedule of grant expenditures for their grant programs is included as a supplemental schedule on page 9.

Finding Details

Program Identification Findings Reference Number F-2024-001 Federal Program Title, Awarding Agency Aging Cluster, Department of Health and Human Services Pass-Through Entity County of Los Angeles Assistance Listing Number AL No. 93.045 Award Number ENP222307 Compliance Requirement Reporting Criteria Subaward agreement number ENP222307 for the Elderly Nutrition Program (ENP) Section 5.5.4.4 states: “Contractor is responsible for the accuracy of invoices submitted to County. Contractor must reconcile its invoices and correct inaccuracies or inconsistencies in the invoices it submits to County.” Condition, Cause and Effect In our procedures performed over reporting for the Nutrition Program, we sampled a total of two (2) months, September 2023 and April 2024, and requested the monthly invoice and activity logs supporting the billed units. We noted the following: For the sampled month of September 2023, it was noted that 88 units of C-2 Home Delivered Meals were not supported and resulted in overbilling. Our samples were statistically valid samples. Questioned Costs The questioned cost is $855.36 based on the total unsupported units billed. Recommendation We recommend that the Authority strengthen its controls over monthly billing to ensure that all units billed have supporting documentation. Views of responsible Officials, Planned Corrective Actions, and Contact information SASSFA acknowledges the Questioned Costs for the overbilling of 88 units for C2- Home Delivered Meals for the month of September 2023 and will reimburse $855.36 to the County for overbilling of 88 units of C2. SASSFA will implement the following to ensure that billing for units is accurate. Steps to take before completing the ENP invoice: 1. The Program Coordinator and support staff will input all units. 2. The Program Coordinator will double-check all numbers to ensure they match the route sheets and congregate sign-in sheets. 3. The Program Coordinator will complete the Data Spreadsheet and total up the number at the bottom before turning it in to the Program Manager or Fiscal Director. 4. The Program Manager and Fiscal Director will double-check that all numbers match before submitting the Invoice. If they do not, the Program Manager will notify the Program Coordinator and make any necessary corrections before a final review by the Fiscal Director. 5. The invoice will be submitted ensuring all numbers match.
Program Identification Findings Reference Number F-2024-001 Federal Program Title, Awarding Agency Aging Cluster, Department of Health and Human Services Pass-Through Entity County of Los Angeles Assistance Listing Number AL No. 93.045 Award Number ENP222307 Compliance Requirement Reporting Criteria Subaward agreement number ENP222307 for the Elderly Nutrition Program (ENP) Section 5.5.4.4 states: “Contractor is responsible for the accuracy of invoices submitted to County. Contractor must reconcile its invoices and correct inaccuracies or inconsistencies in the invoices it submits to County.” Condition, Cause and Effect In our procedures performed over reporting for the Nutrition Program, we sampled a total of two (2) months, September 2023 and April 2024, and requested the monthly invoice and activity logs supporting the billed units. We noted the following: For the sampled month of September 2023, it was noted that 88 units of C-2 Home Delivered Meals were not supported and resulted in overbilling. Our samples were statistically valid samples. Questioned Costs The questioned cost is $855.36 based on the total unsupported units billed. Recommendation We recommend that the Authority strengthen its controls over monthly billing to ensure that all units billed have supporting documentation. Views of responsible Officials, Planned Corrective Actions, and Contact information SASSFA acknowledges the Questioned Costs for the overbilling of 88 units for C2- Home Delivered Meals for the month of September 2023 and will reimburse $855.36 to the County for overbilling of 88 units of C2. SASSFA will implement the following to ensure that billing for units is accurate. Steps to take before completing the ENP invoice: 1. The Program Coordinator and support staff will input all units. 2. The Program Coordinator will double-check all numbers to ensure they match the route sheets and congregate sign-in sheets. 3. The Program Coordinator will complete the Data Spreadsheet and total up the number at the bottom before turning it in to the Program Manager or Fiscal Director. 4. The Program Manager and Fiscal Director will double-check that all numbers match before submitting the Invoice. If they do not, the Program Manager will notify the Program Coordinator and make any necessary corrections before a final review by the Fiscal Director. 5. The invoice will be submitted ensuring all numbers match.
Program Identification Findings Reference Number F-2024-001 Federal Program Title, Awarding Agency Aging Cluster, Department of Health and Human Services Pass-Through Entity County of Los Angeles Assistance Listing Number AL No. 93.045 Award Number ENP222307 Compliance Requirement Reporting Criteria Subaward agreement number ENP222307 for the Elderly Nutrition Program (ENP) Section 5.5.4.4 states: “Contractor is responsible for the accuracy of invoices submitted to County. Contractor must reconcile its invoices and correct inaccuracies or inconsistencies in the invoices it submits to County.” Condition, Cause and Effect In our procedures performed over reporting for the Nutrition Program, we sampled a total of two (2) months, September 2023 and April 2024, and requested the monthly invoice and activity logs supporting the billed units. We noted the following: For the sampled month of September 2023, it was noted that 88 units of C-2 Home Delivered Meals were not supported and resulted in overbilling. Our samples were statistically valid samples. Questioned Costs The questioned cost is $855.36 based on the total unsupported units billed. Recommendation We recommend that the Authority strengthen its controls over monthly billing to ensure that all units billed have supporting documentation. Views of responsible Officials, Planned Corrective Actions, and Contact information SASSFA acknowledges the Questioned Costs for the overbilling of 88 units for C2- Home Delivered Meals for the month of September 2023 and will reimburse $855.36 to the County for overbilling of 88 units of C2. SASSFA will implement the following to ensure that billing for units is accurate. Steps to take before completing the ENP invoice: 1. The Program Coordinator and support staff will input all units. 2. The Program Coordinator will double-check all numbers to ensure they match the route sheets and congregate sign-in sheets. 3. The Program Coordinator will complete the Data Spreadsheet and total up the number at the bottom before turning it in to the Program Manager or Fiscal Director. 4. The Program Manager and Fiscal Director will double-check that all numbers match before submitting the Invoice. If they do not, the Program Manager will notify the Program Coordinator and make any necessary corrections before a final review by the Fiscal Director. 5. The invoice will be submitted ensuring all numbers match.
Program Identification Findings Reference Number F-2024-001 Federal Program Title, Awarding Agency Aging Cluster, Department of Health and Human Services Pass-Through Entity County of Los Angeles Assistance Listing Number AL No. 93.045 Award Number ENP222307 Compliance Requirement Reporting Criteria Subaward agreement number ENP222307 for the Elderly Nutrition Program (ENP) Section 5.5.4.4 states: “Contractor is responsible for the accuracy of invoices submitted to County. Contractor must reconcile its invoices and correct inaccuracies or inconsistencies in the invoices it submits to County.” Condition, Cause and Effect In our procedures performed over reporting for the Nutrition Program, we sampled a total of two (2) months, September 2023 and April 2024, and requested the monthly invoice and activity logs supporting the billed units. We noted the following: For the sampled month of September 2023, it was noted that 88 units of C-2 Home Delivered Meals were not supported and resulted in overbilling. Our samples were statistically valid samples. Questioned Costs The questioned cost is $855.36 based on the total unsupported units billed. Recommendation We recommend that the Authority strengthen its controls over monthly billing to ensure that all units billed have supporting documentation. Views of responsible Officials, Planned Corrective Actions, and Contact information SASSFA acknowledges the Questioned Costs for the overbilling of 88 units for C2- Home Delivered Meals for the month of September 2023 and will reimburse $855.36 to the County for overbilling of 88 units of C2. SASSFA will implement the following to ensure that billing for units is accurate. Steps to take before completing the ENP invoice: 1. The Program Coordinator and support staff will input all units. 2. The Program Coordinator will double-check all numbers to ensure they match the route sheets and congregate sign-in sheets. 3. The Program Coordinator will complete the Data Spreadsheet and total up the number at the bottom before turning it in to the Program Manager or Fiscal Director. 4. The Program Manager and Fiscal Director will double-check that all numbers match before submitting the Invoice. If they do not, the Program Manager will notify the Program Coordinator and make any necessary corrections before a final review by the Fiscal Director. 5. The invoice will be submitted ensuring all numbers match.
Program Identification Findings Reference Number F-2024-001 Federal Program Title, Awarding Agency Aging Cluster, Department of Health and Human Services Pass-Through Entity County of Los Angeles Assistance Listing Number AL No. 93.045 Award Number ENP222307 Compliance Requirement Reporting Criteria Subaward agreement number ENP222307 for the Elderly Nutrition Program (ENP) Section 5.5.4.4 states: “Contractor is responsible for the accuracy of invoices submitted to County. Contractor must reconcile its invoices and correct inaccuracies or inconsistencies in the invoices it submits to County.” Condition, Cause and Effect In our procedures performed over reporting for the Nutrition Program, we sampled a total of two (2) months, September 2023 and April 2024, and requested the monthly invoice and activity logs supporting the billed units. We noted the following: For the sampled month of September 2023, it was noted that 88 units of C-2 Home Delivered Meals were not supported and resulted in overbilling. Our samples were statistically valid samples. Questioned Costs The questioned cost is $855.36 based on the total unsupported units billed. Recommendation We recommend that the Authority strengthen its controls over monthly billing to ensure that all units billed have supporting documentation. Views of responsible Officials, Planned Corrective Actions, and Contact information SASSFA acknowledges the Questioned Costs for the overbilling of 88 units for C2- Home Delivered Meals for the month of September 2023 and will reimburse $855.36 to the County for overbilling of 88 units of C2. SASSFA will implement the following to ensure that billing for units is accurate. Steps to take before completing the ENP invoice: 1. The Program Coordinator and support staff will input all units. 2. The Program Coordinator will double-check all numbers to ensure they match the route sheets and congregate sign-in sheets. 3. The Program Coordinator will complete the Data Spreadsheet and total up the number at the bottom before turning it in to the Program Manager or Fiscal Director. 4. The Program Manager and Fiscal Director will double-check that all numbers match before submitting the Invoice. If they do not, the Program Manager will notify the Program Coordinator and make any necessary corrections before a final review by the Fiscal Director. 5. The invoice will be submitted ensuring all numbers match.
Program Identification Findings Reference Number F-2024-001 Federal Program Title, Awarding Agency Aging Cluster, Department of Health and Human Services Pass-Through Entity County of Los Angeles Assistance Listing Number AL No. 93.045 Award Number ENP222307 Compliance Requirement Reporting Criteria Subaward agreement number ENP222307 for the Elderly Nutrition Program (ENP) Section 5.5.4.4 states: “Contractor is responsible for the accuracy of invoices submitted to County. Contractor must reconcile its invoices and correct inaccuracies or inconsistencies in the invoices it submits to County.” Condition, Cause and Effect In our procedures performed over reporting for the Nutrition Program, we sampled a total of two (2) months, September 2023 and April 2024, and requested the monthly invoice and activity logs supporting the billed units. We noted the following: For the sampled month of September 2023, it was noted that 88 units of C-2 Home Delivered Meals were not supported and resulted in overbilling. Our samples were statistically valid samples. Questioned Costs The questioned cost is $855.36 based on the total unsupported units billed. Recommendation We recommend that the Authority strengthen its controls over monthly billing to ensure that all units billed have supporting documentation. Views of responsible Officials, Planned Corrective Actions, and Contact information SASSFA acknowledges the Questioned Costs for the overbilling of 88 units for C2- Home Delivered Meals for the month of September 2023 and will reimburse $855.36 to the County for overbilling of 88 units of C2. SASSFA will implement the following to ensure that billing for units is accurate. Steps to take before completing the ENP invoice: 1. The Program Coordinator and support staff will input all units. 2. The Program Coordinator will double-check all numbers to ensure they match the route sheets and congregate sign-in sheets. 3. The Program Coordinator will complete the Data Spreadsheet and total up the number at the bottom before turning it in to the Program Manager or Fiscal Director. 4. The Program Manager and Fiscal Director will double-check that all numbers match before submitting the Invoice. If they do not, the Program Manager will notify the Program Coordinator and make any necessary corrections before a final review by the Fiscal Director. 5. The invoice will be submitted ensuring all numbers match.
Program Identification Findings Reference Number F-2024-001 Federal Program Title, Awarding Agency Aging Cluster, Department of Health and Human Services Pass-Through Entity County of Los Angeles Assistance Listing Number AL No. 93.045 Award Number ENP222307 Compliance Requirement Reporting Criteria Subaward agreement number ENP222307 for the Elderly Nutrition Program (ENP) Section 5.5.4.4 states: “Contractor is responsible for the accuracy of invoices submitted to County. Contractor must reconcile its invoices and correct inaccuracies or inconsistencies in the invoices it submits to County.” Condition, Cause and Effect In our procedures performed over reporting for the Nutrition Program, we sampled a total of two (2) months, September 2023 and April 2024, and requested the monthly invoice and activity logs supporting the billed units. We noted the following: For the sampled month of September 2023, it was noted that 88 units of C-2 Home Delivered Meals were not supported and resulted in overbilling. Our samples were statistically valid samples. Questioned Costs The questioned cost is $855.36 based on the total unsupported units billed. Recommendation We recommend that the Authority strengthen its controls over monthly billing to ensure that all units billed have supporting documentation. Views of responsible Officials, Planned Corrective Actions, and Contact information SASSFA acknowledges the Questioned Costs for the overbilling of 88 units for C2- Home Delivered Meals for the month of September 2023 and will reimburse $855.36 to the County for overbilling of 88 units of C2. SASSFA will implement the following to ensure that billing for units is accurate. Steps to take before completing the ENP invoice: 1. The Program Coordinator and support staff will input all units. 2. The Program Coordinator will double-check all numbers to ensure they match the route sheets and congregate sign-in sheets. 3. The Program Coordinator will complete the Data Spreadsheet and total up the number at the bottom before turning it in to the Program Manager or Fiscal Director. 4. The Program Manager and Fiscal Director will double-check that all numbers match before submitting the Invoice. If they do not, the Program Manager will notify the Program Coordinator and make any necessary corrections before a final review by the Fiscal Director. 5. The invoice will be submitted ensuring all numbers match.
Program Identification Findings Reference Number F-2024-001 Federal Program Title, Awarding Agency Aging Cluster, Department of Health and Human Services Pass-Through Entity County of Los Angeles Assistance Listing Number AL No. 93.045 Award Number ENP222307 Compliance Requirement Reporting Criteria Subaward agreement number ENP222307 for the Elderly Nutrition Program (ENP) Section 5.5.4.4 states: “Contractor is responsible for the accuracy of invoices submitted to County. Contractor must reconcile its invoices and correct inaccuracies or inconsistencies in the invoices it submits to County.” Condition, Cause and Effect In our procedures performed over reporting for the Nutrition Program, we sampled a total of two (2) months, September 2023 and April 2024, and requested the monthly invoice and activity logs supporting the billed units. We noted the following: For the sampled month of September 2023, it was noted that 88 units of C-2 Home Delivered Meals were not supported and resulted in overbilling. Our samples were statistically valid samples. Questioned Costs The questioned cost is $855.36 based on the total unsupported units billed. Recommendation We recommend that the Authority strengthen its controls over monthly billing to ensure that all units billed have supporting documentation. Views of responsible Officials, Planned Corrective Actions, and Contact information SASSFA acknowledges the Questioned Costs for the overbilling of 88 units for C2- Home Delivered Meals for the month of September 2023 and will reimburse $855.36 to the County for overbilling of 88 units of C2. SASSFA will implement the following to ensure that billing for units is accurate. Steps to take before completing the ENP invoice: 1. The Program Coordinator and support staff will input all units. 2. The Program Coordinator will double-check all numbers to ensure they match the route sheets and congregate sign-in sheets. 3. The Program Coordinator will complete the Data Spreadsheet and total up the number at the bottom before turning it in to the Program Manager or Fiscal Director. 4. The Program Manager and Fiscal Director will double-check that all numbers match before submitting the Invoice. If they do not, the Program Manager will notify the Program Coordinator and make any necessary corrections before a final review by the Fiscal Director. 5. The invoice will be submitted ensuring all numbers match.