Finding 2022-002 Lack of Internal Control over Activities Allowed or Unallowed and Allowable Costs/Cost Principles Name of Contact Person: Meg Zaletel, Executive Director Corrective Action Plan: Management?s corrective action plan is to immediately begin implementing personnel action forms for all...
Finding 2022-002 Lack of Internal Control over Activities Allowed or Unallowed and Allowable Costs/Cost Principles Name of Contact Person: Meg Zaletel, Executive Director Corrective Action Plan: Management?s corrective action plan is to immediately begin implementing personnel action forms for all personnel-related changes (including hiring, position changes, terminations, etc.). A copy of this form is attached to this plan. This comprehensive personnel action form will capture all necessary information that may come up during an employee?s time at the Coalition. These forms will be signed by the Executive Director, or their designee, and by the employee. Management will also update the policy regarding signature authority that was last approved by the Board in 2021 to reflect this policy and to update the signature designees as necessary. Management will also be drafting two new policies to be added to ACEH?s Policies & Procedure document to ensure organization-wide compliance. The first would be explaining the policy around required documentation and archiving of personnel-related documents and the new rules around personnel-related actions and the action forms. The policies would include information on the required documentation to include in an employee?s personnel folder during the pre- and post-hiring process; including, but not limited to: ACEH employment application, resume w/references and cover letter for job applicants, interview notes, confirmed/documented info for reference/checks/employment verification, etc. Additionally, management is in the process of completing an internal audit of all personnel files to determine what additional documents are needed to bring the files into compliance by the end of FY23. Proposed Completion Date: June 30, 2023.