2022-003 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Return of Title IV Funds ? Calculation of the Amount of Title IV Assistance to be Returned, Timely Return of Funds Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 668.22 provides the criteria and guidance on the total number of calendar days in a payment period or period of enrollment for purposes of calculating the percentage of federal aid earned. Condition: During testing over return of Title IV funds, the following deficiencies were noted: ?5 of 8 students? percentage completion rate were calculated incorrectly which resulted in 3 of the 8students not having the correct amount of Title IV funds to be returned. ?1 of 8 students did not return Title IV funds in the required time frame. Cause: The errors all related to students who withdrew in the fall semester as the financial aid staff excluded days from institutionally scheduled breaks of at least 5 days that should not have been excluded; and, therefore, the total number of calendar days in the payment period or enrollment period was understated for purposes of the calculation of percentage of completion. The late reporting was a result of a student being missed in a batch reporting in the system. Effect: The effect of these errors resulted in aid not being returned in the proper timeframe and incorrect amounts of aid returned. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 8 students out of 28 were selected for testing the return of Title IV funds. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that the formula used to complete the calculation be reviewed at the start of each semester to ensure that the calculation is completed correctly. Views of Responsible Officials: Management agrees with the finding.
2022-006 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Transfer Monitoring Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.19 sets forth the criteria which requires Presentation College to inform NSLDS about transfer students in order for NSLDS to monitor those students and alert Presentation College of any relevant financial aid history changes. Condition: During 2022, out of the total of 60 students tested, 3 students were not properly reported as being required to be monitored by NSLDS. Cause: In the process of monitoring, 3 students were inadvertently missed, and it was not communicated to NSLDS to monitor those students. Effect: Students were missed in being monitored by NSLDS as required. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that at least monthly during the semester, reports are generated to ensure that all students that need to be included in transfer monitoring are added as required. Views of Responsible Officials: Management agrees with the finding.
2022-007 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Documentation for Disbursement Notices. Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.165 sets forth the criteria which requires Presentation College to send notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student?s account with a Direct loan. Condition: During 2022, out of the total of 60 students tested, 9 students did not receive proper notification of the loan disbursement required under the CFR. Cause: For the disbursements that occurred on October 26, 2021, and November 8, 2021, notifications were not made to students receiving aid on those dates. Effect: Students and/or parents were not made aware of the disbursement being received and so did not receive the communication required under CFR. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): No. Recommendation: We recommend additional tracking and monitoring of the disbursement dates to ensure that required communication is completed for all disbursements date. Views of Responsible Officials: Management agrees with the finding.
2022-002 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.038 ? Federal Perkins Loan Program CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Eligibility ? Calculation of the Amount of Pell, Subsidized and Unsubsidized Direct Loan Assistance Awarded Material Weakness in Internal Controls over Compliance and Noncompliance Criteria: 34 CFR section 690 provides the applicable criteria and guidance on awards under the Federal Pell Grant Program. 34 CFR section 685 provides the applicable criteria and guidance on awards under the Federal Direct Student Loans Program. Condition: During testing over the eligibility requirements, the following deficiencies were noted: ?2 of 60 students were not awarded the correct amount of Pell. Both students were under awarded for the Summer 2022 semester. ?6 of 60 students were not awarded the correct amount of subsidized loans. 4 students were under awarded subsidized loans based on being packaged as the wrong year in school; 1 student was not given full amount of loan agreed to on packaging; and 1 student was over awarded subsidized loans as the student did not have financial need. ?4 of 60 students were not awarded the correct amount of unsubsidized loans. 3 of the students were under awarded unsubsidized loans based on being packaged as the wrong year in school. 1 student was awarded an unsubsidized loan which was not credited to student account but was reported in the COD system. ?1 of 60 students received subsidized/unsubsidized loans exceeding the aggregate limit. Student was over awarded subsidized loans in the 2021 fiscal year, and this was not properly corrected before 2022 aid was reported. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid department and errors occurred as part of packaging the student aid throughout the year. Effect: Students were not awarded the proper amount of aid. Questioned Costs: Pell error: $1,769 under awarded; Direct subsidized Loans: $3,485 under awarded and $3,464 over awarded; Direct unsubsidized Loans: $5,939 under awarded. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. The total aid tested in sample was Pell grants of $151,658 and Direct loans of $349,576. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that new staff attend training on awarding financial to gain an understanding of the process to package the aid correctly. We also recommend that a sample number of students be reviewed by someone outside of the person completing the packaging to ensure that errors are not occurring. Views of Responsible Officials: Management agrees with the finding.
2022-003 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Return of Title IV Funds ? Calculation of the Amount of Title IV Assistance to be Returned, Timely Return of Funds Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 668.22 provides the criteria and guidance on the total number of calendar days in a payment period or period of enrollment for purposes of calculating the percentage of federal aid earned. Condition: During testing over return of Title IV funds, the following deficiencies were noted: ?5 of 8 students? percentage completion rate were calculated incorrectly which resulted in 3 of the 8students not having the correct amount of Title IV funds to be returned. ?1 of 8 students did not return Title IV funds in the required time frame. Cause: The errors all related to students who withdrew in the fall semester as the financial aid staff excluded days from institutionally scheduled breaks of at least 5 days that should not have been excluded; and, therefore, the total number of calendar days in the payment period or enrollment period was understated for purposes of the calculation of percentage of completion. The late reporting was a result of a student being missed in a batch reporting in the system. Effect: The effect of these errors resulted in aid not being returned in the proper timeframe and incorrect amounts of aid returned. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 8 students out of 28 were selected for testing the return of Title IV funds. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that the formula used to complete the calculation be reviewed at the start of each semester to ensure that the calculation is completed correctly. Views of Responsible Officials: Management agrees with the finding.
2022-004 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions ? Borrower Data Transmission and Reconciliation (Direct Loan) Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR sections 685.301 and 685.303 provide the criteria and guidance for origination and processing of direct loans. Presentation College is required to reconcile the monthly School Account Statement (SAS) data file to the institution?s financial records. Condition: When testing special tests and provisions related to COD, we noted the following: ?9 of the 12 monthly SAS reconciliations were not completed by Presentation College. ?1 of 60 students was incorrectly reported to COD as having received Title IV funds. Cause: Lack of oversight over the monthly reconciliation control resulted in 9 months of reconciliations that were not performed by Presentation College and variances/discrepancies that were not investigated. For the 1 student error, a batch process pushed the loan disbursement to COD, but the student did not receive the loan disbursement in the student account, so funds were never disbursed to student. Effect: The lack of monthly reconciliations of SAS data files can result in discrepancies not being found in a timely manner between amounts reported in COD compared to the institution?s records. Lack of reconciliations did result in an error of a student not receiving a loan that was reported to COD. Questioned Costs: None reported. Context/Sampling: All 12 monthly reconciliations were selected for testing to ascertain that a reconciliation is being performed on a monthly basis. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that controls be revised to ensure that a monthly reconciliation of the SAS data file is being performed on a monthly basis going forward and a review process be in place to ensure the reconciliations are completed by someone outside of the person preparing the reconciliation. Views of Responsible Officials: Management agrees with the finding.
2022-005 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Enrollment Reporting Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for Presentation College?s participation in the Direct loan program with regard to enrollment reporting requirements. Condition: During testing of enrollment reporting, the following deficiencies were noted: ?1 of 81 students was reported to NSDLS with incorrect effective dates. ?3 of 81 students were reported to NSLDS with incorrect status changes. ?9 of 81 students were reported to NSLDS with incorrect program begin dates. Cause: For other reporting issues, errors in information were caused by entry errors by the various departments for incorrect dates or programs. That information is then used to report to NSLDS, so information was reported incorrectly. Effect: The errors result in information being reported incorrectly. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students out of 393 students with a change in status were selected for testing of enrollment reporting requirement. Repeat Finding from Prior Year(s): No. Recommendation: We recommend the financial aid and registrar?s offices review controls over information being entered into the software for dates and other academic information that is required to be reported to ensure that status changes and other academic information is accurately reported. We also recommend that a monitoring system be put into place to track status changes and reporting of those status changes that can be monitored by financial aid or the registrar?s office. Views of Responsible Officials: Management agrees with the finding.
2022-006 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Transfer Monitoring Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.19 sets forth the criteria which requires Presentation College to inform NSLDS about transfer students in order for NSLDS to monitor those students and alert Presentation College of any relevant financial aid history changes. Condition: During 2022, out of the total of 60 students tested, 3 students were not properly reported as being required to be monitored by NSLDS. Cause: In the process of monitoring, 3 students were inadvertently missed, and it was not communicated to NSLDS to monitor those students. Effect: Students were missed in being monitored by NSLDS as required. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that at least monthly during the semester, reports are generated to ensure that all students that need to be included in transfer monitoring are added as required. Views of Responsible Officials: Management agrees with the finding.
2022-007 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Documentation for Disbursement Notices. Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.165 sets forth the criteria which requires Presentation College to send notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student?s account with a Direct loan. Condition: During 2022, out of the total of 60 students tested, 9 students did not receive proper notification of the loan disbursement required under the CFR. Cause: For the disbursements that occurred on October 26, 2021, and November 8, 2021, notifications were not made to students receiving aid on those dates. Effect: Students and/or parents were not made aware of the disbursement being received and so did not receive the communication required under CFR. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): No. Recommendation: We recommend additional tracking and monitoring of the disbursement dates to ensure that required communication is completed for all disbursements date. Views of Responsible Officials: Management agrees with the finding.
2022-006 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Transfer Monitoring Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.19 sets forth the criteria which requires Presentation College to inform NSLDS about transfer students in order for NSLDS to monitor those students and alert Presentation College of any relevant financial aid history changes. Condition: During 2022, out of the total of 60 students tested, 3 students were not properly reported as being required to be monitored by NSLDS. Cause: In the process of monitoring, 3 students were inadvertently missed, and it was not communicated to NSLDS to monitor those students. Effect: Students were missed in being monitored by NSLDS as required. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that at least monthly during the semester, reports are generated to ensure that all students that need to be included in transfer monitoring are added as required. Views of Responsible Officials: Management agrees with the finding.
2022-007 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Documentation for Disbursement Notices. Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.165 sets forth the criteria which requires Presentation College to send notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student?s account with a Direct loan. Condition: During 2022, out of the total of 60 students tested, 9 students did not receive proper notification of the loan disbursement required under the CFR. Cause: For the disbursements that occurred on October 26, 2021, and November 8, 2021, notifications were not made to students receiving aid on those dates. Effect: Students and/or parents were not made aware of the disbursement being received and so did not receive the communication required under CFR. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): No. Recommendation: We recommend additional tracking and monitoring of the disbursement dates to ensure that required communication is completed for all disbursements date. Views of Responsible Officials: Management agrees with the finding.
2022-002 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.038 ? Federal Perkins Loan Program CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Eligibility ? Calculation of the Amount of Pell, Subsidized and Unsubsidized Direct Loan Assistance Awarded Material Weakness in Internal Controls over Compliance and Noncompliance Criteria: 34 CFR section 690 provides the applicable criteria and guidance on awards under the Federal Pell Grant Program. 34 CFR section 685 provides the applicable criteria and guidance on awards under the Federal Direct Student Loans Program. Condition: During testing over the eligibility requirements, the following deficiencies were noted: ?2 of 60 students were not awarded the correct amount of Pell. Both students were under awarded for the Summer 2022 semester. ?6 of 60 students were not awarded the correct amount of subsidized loans. 4 students were under awarded subsidized loans based on being packaged as the wrong year in school; 1 student was not given full amount of loan agreed to on packaging; and 1 student was over awarded subsidized loans as the student did not have financial need. ?4 of 60 students were not awarded the correct amount of unsubsidized loans. 3 of the students were under awarded unsubsidized loans based on being packaged as the wrong year in school. 1 student was awarded an unsubsidized loan which was not credited to student account but was reported in the COD system. ?1 of 60 students received subsidized/unsubsidized loans exceeding the aggregate limit. Student was over awarded subsidized loans in the 2021 fiscal year, and this was not properly corrected before 2022 aid was reported. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid department and errors occurred as part of packaging the student aid throughout the year. Effect: Students were not awarded the proper amount of aid. Questioned Costs: Pell error: $1,769 under awarded; Direct subsidized Loans: $3,485 under awarded and $3,464 over awarded; Direct unsubsidized Loans: $5,939 under awarded. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. The total aid tested in sample was Pell grants of $151,658 and Direct loans of $349,576. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that new staff attend training on awarding financial to gain an understanding of the process to package the aid correctly. We also recommend that a sample number of students be reviewed by someone outside of the person completing the packaging to ensure that errors are not occurring. Views of Responsible Officials: Management agrees with the finding.
2022-003 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Return of Title IV Funds ? Calculation of the Amount of Title IV Assistance to be Returned, Timely Return of Funds Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 668.22 provides the criteria and guidance on the total number of calendar days in a payment period or period of enrollment for purposes of calculating the percentage of federal aid earned. Condition: During testing over return of Title IV funds, the following deficiencies were noted: ?5 of 8 students? percentage completion rate were calculated incorrectly which resulted in 3 of the 8students not having the correct amount of Title IV funds to be returned. ?1 of 8 students did not return Title IV funds in the required time frame. Cause: The errors all related to students who withdrew in the fall semester as the financial aid staff excluded days from institutionally scheduled breaks of at least 5 days that should not have been excluded; and, therefore, the total number of calendar days in the payment period or enrollment period was understated for purposes of the calculation of percentage of completion. The late reporting was a result of a student being missed in a batch reporting in the system. Effect: The effect of these errors resulted in aid not being returned in the proper timeframe and incorrect amounts of aid returned. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 8 students out of 28 were selected for testing the return of Title IV funds. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that the formula used to complete the calculation be reviewed at the start of each semester to ensure that the calculation is completed correctly. Views of Responsible Officials: Management agrees with the finding.
2022-005 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Enrollment Reporting Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for Presentation College?s participation in the Direct loan program with regard to enrollment reporting requirements. Condition: During testing of enrollment reporting, the following deficiencies were noted: ?1 of 81 students was reported to NSDLS with incorrect effective dates. ?3 of 81 students were reported to NSLDS with incorrect status changes. ?9 of 81 students were reported to NSLDS with incorrect program begin dates. Cause: For other reporting issues, errors in information were caused by entry errors by the various departments for incorrect dates or programs. That information is then used to report to NSLDS, so information was reported incorrectly. Effect: The errors result in information being reported incorrectly. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students out of 393 students with a change in status were selected for testing of enrollment reporting requirement. Repeat Finding from Prior Year(s): No. Recommendation: We recommend the financial aid and registrar?s offices review controls over information being entered into the software for dates and other academic information that is required to be reported to ensure that status changes and other academic information is accurately reported. We also recommend that a monitoring system be put into place to track status changes and reporting of those status changes that can be monitored by financial aid or the registrar?s office. Views of Responsible Officials: Management agrees with the finding.
2022-006 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Transfer Monitoring Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.19 sets forth the criteria which requires Presentation College to inform NSLDS about transfer students in order for NSLDS to monitor those students and alert Presentation College of any relevant financial aid history changes. Condition: During 2022, out of the total of 60 students tested, 3 students were not properly reported as being required to be monitored by NSLDS. Cause: In the process of monitoring, 3 students were inadvertently missed, and it was not communicated to NSLDS to monitor those students. Effect: Students were missed in being monitored by NSLDS as required. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that at least monthly during the semester, reports are generated to ensure that all students that need to be included in transfer monitoring are added as required. Views of Responsible Officials: Management agrees with the finding.
2022-007 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Documentation for Disbursement Notices. Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.165 sets forth the criteria which requires Presentation College to send notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student?s account with a Direct loan. Condition: During 2022, out of the total of 60 students tested, 9 students did not receive proper notification of the loan disbursement required under the CFR. Cause: For the disbursements that occurred on October 26, 2021, and November 8, 2021, notifications were not made to students receiving aid on those dates. Effect: Students and/or parents were not made aware of the disbursement being received and so did not receive the communication required under CFR. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): No. Recommendation: We recommend additional tracking and monitoring of the disbursement dates to ensure that required communication is completed for all disbursements date. Views of Responsible Officials: Management agrees with the finding.
2022-008 Department of Education Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student Award Numbers P425E201987-20A and P425E201987-20B Allowable Costs/Activities ? Student Significant Deficiency in Internal Controls over Compliance and noncompliance Criteria: CRRSSA section 314(c)(3) sets forth the criteria for allowable costs/activities in regard to student aid and grants to students. Additional guidance is also available in Department of Education FAQs that are available on the Department of Education website. Condition: During testing of allowable costs/activities of the HEERF Student portion, the following errors were noted: ?1 of 60 students was not directly issued their HEERF disbursement. ?1 of 60 students did not have a documented consent form prior to applying the grant against thestudent?s account. ?6 of 60 students did not have documentation to support the criteria used to prioritize exceptional needas set forth by Presentation College. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid and accounting departments and errors occurred or documentation was misplaced for awarding aid to students. Effect: Aid could have been awarded to students that was not properly awarded based on the criteria set forth by Presentation College. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students out of 598 who received HEERF Student portion throughout the year were selected for testing. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that documentation be maintained as required by the grant agreement to support the decision to provide aid to students. Views of Responsible Officials: Management agrees with the finding.
2022-010 Department of Education Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student Award Numbers P425E201987-20A and P425E201987-20B CFDA # 84.425F ? HEERF Institutional Award Numbers P425F201808-20A and P425201808-20B Reporting Significant Deficiency in Internal Controls over Compliance and Noncompliance Criteria: CRRSSA section 314 (e) and CARES Act 18004 (e), sets forth the criteria for reporting requirements. Condition: During testing of reporting, the following deficiencies were noted: ?The student aid report for the quarter ending December 31, 2021, misreported the cumulative totalawarded to students. ?The student aid reports for the quarters ending September 30, 2021, and December 31, 2021, were notuploaded to the Presentation College website within 10 days of quarter-end. ?The institutional aid report for the quarter ending September 30, 2021, was not uploaded to thePresentation College website within 10 days of quarter-end. ?The annual report for 2021 was submitted on July 29, 2022, which was after the required reporting dateof May 6, 2022. Cause: The errors were caused by a lack of understanding of the reporting requirements. Effect: The reporting packets were not available on the website within the required timeframe and the annual report was submitted late to the Department of Education. Questioned Costs: None. Context/Sampling: All quarterly and annual reports that were required to be completed were tested. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that a tracking schedule is made by Presentation College which is monitored to ensure the requirements for reporting are met in the timeframe allowed under the grant agreements. Views of Responsible Officials: Management agrees with the finding.
2022-009 Department of Education Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425F ? HEERF Institutional Award Numbers P425F201808-20A and P425201808-20B Allowable Costs/Activities ? Institutional Significant Deficiency in Internal Controls over Compliance and noncompliance Criteria: CRRSSA section 314 (c) (1-3) and ARP section 2003, sets forth the criteria for allowable costs/activities in regard to the HEERF Institutional portion. Additional guidance is also available in Department of Education FAQs that are available on the Department of Education website. Condition: During testing of allowable costs/activities of HEERF Institutional portion, it was noted that 20 students who were to have student debt and unpaid balances discharged, did not have the proper amount discharged from accounts. In testing, it was noted that Presentation College requested the funds be drawn from G5 in January 2022 when student accounts with debt to be discharged were determined. Student accounts were not credited until April 2022 which resulted in differences between expected amounts to be forgiven and actual amounts that were forgiven. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid and accounting departments during the year. It was believed the student balances were discharged in January, and when the issue was noticed, the student accounts were discharged but no one noticed the variances in the amounts. Effect: Presentation College drew additional funds that were not used to discharge debt. Questioned Costs: $30,719. Context/Sampling: Total lost revenue claimed for student debt discharged was $243,810, of which 100% was tested. Repeat Finding from Prior Year(s): No. Recommendation: We recommend a conversation with Department of Education occur to correct this error. Views of Responsible Officials: Management agrees with the finding.
2022-010 Department of Education Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student Award Numbers P425E201987-20A and P425E201987-20B CFDA # 84.425F ? HEERF Institutional Award Numbers P425F201808-20A and P425201808-20B Reporting Significant Deficiency in Internal Controls over Compliance and Noncompliance Criteria: CRRSSA section 314 (e) and CARES Act 18004 (e), sets forth the criteria for reporting requirements. Condition: During testing of reporting, the following deficiencies were noted: ?The student aid report for the quarter ending December 31, 2021, misreported the cumulative totalawarded to students. ?The student aid reports for the quarters ending September 30, 2021, and December 31, 2021, were notuploaded to the Presentation College website within 10 days of quarter-end. ?The institutional aid report for the quarter ending September 30, 2021, was not uploaded to thePresentation College website within 10 days of quarter-end. ?The annual report for 2021 was submitted on July 29, 2022, which was after the required reporting dateof May 6, 2022. Cause: The errors were caused by a lack of understanding of the reporting requirements. Effect: The reporting packets were not available on the website within the required timeframe and the annual report was submitted late to the Department of Education. Questioned Costs: None. Context/Sampling: All quarterly and annual reports that were required to be completed were tested. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that a tracking schedule is made by Presentation College which is monitored to ensure the requirements for reporting are met in the timeframe allowed under the grant agreements. Views of Responsible Officials: Management agrees with the finding.
2022-002 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.038 ? Federal Perkins Loan Program CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Eligibility ? Calculation of the Amount of Pell, Subsidized and Unsubsidized Direct Loan Assistance Awarded Material Weakness in Internal Controls over Compliance and Noncompliance Criteria: 34 CFR section 690 provides the applicable criteria and guidance on awards under the Federal Pell Grant Program. 34 CFR section 685 provides the applicable criteria and guidance on awards under the Federal Direct Student Loans Program. Condition: During testing over the eligibility requirements, the following deficiencies were noted: ?2 of 60 students were not awarded the correct amount of Pell. Both students were under awarded for the Summer 2022 semester. ?6 of 60 students were not awarded the correct amount of subsidized loans. 4 students were under awarded subsidized loans based on being packaged as the wrong year in school; 1 student was not given full amount of loan agreed to on packaging; and 1 student was over awarded subsidized loans as the student did not have financial need. ?4 of 60 students were not awarded the correct amount of unsubsidized loans. 3 of the students were under awarded unsubsidized loans based on being packaged as the wrong year in school. 1 student was awarded an unsubsidized loan which was not credited to student account but was reported in the COD system. ?1 of 60 students received subsidized/unsubsidized loans exceeding the aggregate limit. Student was over awarded subsidized loans in the 2021 fiscal year, and this was not properly corrected before 2022 aid was reported. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid department and errors occurred as part of packaging the student aid throughout the year. Effect: Students were not awarded the proper amount of aid. Questioned Costs: Pell error: $1,769 under awarded; Direct subsidized Loans: $3,485 under awarded and $3,464 over awarded; Direct unsubsidized Loans: $5,939 under awarded. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. The total aid tested in sample was Pell grants of $151,658 and Direct loans of $349,576. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that new staff attend training on awarding financial to gain an understanding of the process to package the aid correctly. We also recommend that a sample number of students be reviewed by someone outside of the person completing the packaging to ensure that errors are not occurring. Views of Responsible Officials: Management agrees with the finding.
2022-003 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Return of Title IV Funds ? Calculation of the Amount of Title IV Assistance to be Returned, Timely Return of Funds Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 668.22 provides the criteria and guidance on the total number of calendar days in a payment period or period of enrollment for purposes of calculating the percentage of federal aid earned. Condition: During testing over return of Title IV funds, the following deficiencies were noted: ?5 of 8 students? percentage completion rate were calculated incorrectly which resulted in 3 of the 8students not having the correct amount of Title IV funds to be returned. ?1 of 8 students did not return Title IV funds in the required time frame. Cause: The errors all related to students who withdrew in the fall semester as the financial aid staff excluded days from institutionally scheduled breaks of at least 5 days that should not have been excluded; and, therefore, the total number of calendar days in the payment period or enrollment period was understated for purposes of the calculation of percentage of completion. The late reporting was a result of a student being missed in a batch reporting in the system. Effect: The effect of these errors resulted in aid not being returned in the proper timeframe and incorrect amounts of aid returned. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 8 students out of 28 were selected for testing the return of Title IV funds. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that the formula used to complete the calculation be reviewed at the start of each semester to ensure that the calculation is completed correctly. Views of Responsible Officials: Management agrees with the finding.
2022-006 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Transfer Monitoring Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.19 sets forth the criteria which requires Presentation College to inform NSLDS about transfer students in order for NSLDS to monitor those students and alert Presentation College of any relevant financial aid history changes. Condition: During 2022, out of the total of 60 students tested, 3 students were not properly reported as being required to be monitored by NSLDS. Cause: In the process of monitoring, 3 students were inadvertently missed, and it was not communicated to NSLDS to monitor those students. Effect: Students were missed in being monitored by NSLDS as required. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that at least monthly during the semester, reports are generated to ensure that all students that need to be included in transfer monitoring are added as required. Views of Responsible Officials: Management agrees with the finding.
2022-007 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Documentation for Disbursement Notices. Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.165 sets forth the criteria which requires Presentation College to send notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student?s account with a Direct loan. Condition: During 2022, out of the total of 60 students tested, 9 students did not receive proper notification of the loan disbursement required under the CFR. Cause: For the disbursements that occurred on October 26, 2021, and November 8, 2021, notifications were not made to students receiving aid on those dates. Effect: Students and/or parents were not made aware of the disbursement being received and so did not receive the communication required under CFR. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): No. Recommendation: We recommend additional tracking and monitoring of the disbursement dates to ensure that required communication is completed for all disbursements date. Views of Responsible Officials: Management agrees with the finding.
2022-002 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.038 ? Federal Perkins Loan Program CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Eligibility ? Calculation of the Amount of Pell, Subsidized and Unsubsidized Direct Loan Assistance Awarded Material Weakness in Internal Controls over Compliance and Noncompliance Criteria: 34 CFR section 690 provides the applicable criteria and guidance on awards under the Federal Pell Grant Program. 34 CFR section 685 provides the applicable criteria and guidance on awards under the Federal Direct Student Loans Program. Condition: During testing over the eligibility requirements, the following deficiencies were noted: ?2 of 60 students were not awarded the correct amount of Pell. Both students were under awarded for the Summer 2022 semester. ?6 of 60 students were not awarded the correct amount of subsidized loans. 4 students were under awarded subsidized loans based on being packaged as the wrong year in school; 1 student was not given full amount of loan agreed to on packaging; and 1 student was over awarded subsidized loans as the student did not have financial need. ?4 of 60 students were not awarded the correct amount of unsubsidized loans. 3 of the students were under awarded unsubsidized loans based on being packaged as the wrong year in school. 1 student was awarded an unsubsidized loan which was not credited to student account but was reported in the COD system. ?1 of 60 students received subsidized/unsubsidized loans exceeding the aggregate limit. Student was over awarded subsidized loans in the 2021 fiscal year, and this was not properly corrected before 2022 aid was reported. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid department and errors occurred as part of packaging the student aid throughout the year. Effect: Students were not awarded the proper amount of aid. Questioned Costs: Pell error: $1,769 under awarded; Direct subsidized Loans: $3,485 under awarded and $3,464 over awarded; Direct unsubsidized Loans: $5,939 under awarded. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. The total aid tested in sample was Pell grants of $151,658 and Direct loans of $349,576. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that new staff attend training on awarding financial to gain an understanding of the process to package the aid correctly. We also recommend that a sample number of students be reviewed by someone outside of the person completing the packaging to ensure that errors are not occurring. Views of Responsible Officials: Management agrees with the finding.
2022-003 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Return of Title IV Funds ? Calculation of the Amount of Title IV Assistance to be Returned, Timely Return of Funds Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 668.22 provides the criteria and guidance on the total number of calendar days in a payment period or period of enrollment for purposes of calculating the percentage of federal aid earned. Condition: During testing over return of Title IV funds, the following deficiencies were noted: ?5 of 8 students? percentage completion rate were calculated incorrectly which resulted in 3 of the 8students not having the correct amount of Title IV funds to be returned. ?1 of 8 students did not return Title IV funds in the required time frame. Cause: The errors all related to students who withdrew in the fall semester as the financial aid staff excluded days from institutionally scheduled breaks of at least 5 days that should not have been excluded; and, therefore, the total number of calendar days in the payment period or enrollment period was understated for purposes of the calculation of percentage of completion. The late reporting was a result of a student being missed in a batch reporting in the system. Effect: The effect of these errors resulted in aid not being returned in the proper timeframe and incorrect amounts of aid returned. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 8 students out of 28 were selected for testing the return of Title IV funds. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that the formula used to complete the calculation be reviewed at the start of each semester to ensure that the calculation is completed correctly. Views of Responsible Officials: Management agrees with the finding.
2022-004 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions ? Borrower Data Transmission and Reconciliation (Direct Loan) Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR sections 685.301 and 685.303 provide the criteria and guidance for origination and processing of direct loans. Presentation College is required to reconcile the monthly School Account Statement (SAS) data file to the institution?s financial records. Condition: When testing special tests and provisions related to COD, we noted the following: ?9 of the 12 monthly SAS reconciliations were not completed by Presentation College. ?1 of 60 students was incorrectly reported to COD as having received Title IV funds. Cause: Lack of oversight over the monthly reconciliation control resulted in 9 months of reconciliations that were not performed by Presentation College and variances/discrepancies that were not investigated. For the 1 student error, a batch process pushed the loan disbursement to COD, but the student did not receive the loan disbursement in the student account, so funds were never disbursed to student. Effect: The lack of monthly reconciliations of SAS data files can result in discrepancies not being found in a timely manner between amounts reported in COD compared to the institution?s records. Lack of reconciliations did result in an error of a student not receiving a loan that was reported to COD. Questioned Costs: None reported. Context/Sampling: All 12 monthly reconciliations were selected for testing to ascertain that a reconciliation is being performed on a monthly basis. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that controls be revised to ensure that a monthly reconciliation of the SAS data file is being performed on a monthly basis going forward and a review process be in place to ensure the reconciliations are completed by someone outside of the person preparing the reconciliation. Views of Responsible Officials: Management agrees with the finding.
2022-005 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Enrollment Reporting Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for Presentation College?s participation in the Direct loan program with regard to enrollment reporting requirements. Condition: During testing of enrollment reporting, the following deficiencies were noted: ?1 of 81 students was reported to NSDLS with incorrect effective dates. ?3 of 81 students were reported to NSLDS with incorrect status changes. ?9 of 81 students were reported to NSLDS with incorrect program begin dates. Cause: For other reporting issues, errors in information were caused by entry errors by the various departments for incorrect dates or programs. That information is then used to report to NSLDS, so information was reported incorrectly. Effect: The errors result in information being reported incorrectly. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students out of 393 students with a change in status were selected for testing of enrollment reporting requirement. Repeat Finding from Prior Year(s): No. Recommendation: We recommend the financial aid and registrar?s offices review controls over information being entered into the software for dates and other academic information that is required to be reported to ensure that status changes and other academic information is accurately reported. We also recommend that a monitoring system be put into place to track status changes and reporting of those status changes that can be monitored by financial aid or the registrar?s office. Views of Responsible Officials: Management agrees with the finding.
2022-006 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Transfer Monitoring Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.19 sets forth the criteria which requires Presentation College to inform NSLDS about transfer students in order for NSLDS to monitor those students and alert Presentation College of any relevant financial aid history changes. Condition: During 2022, out of the total of 60 students tested, 3 students were not properly reported as being required to be monitored by NSLDS. Cause: In the process of monitoring, 3 students were inadvertently missed, and it was not communicated to NSLDS to monitor those students. Effect: Students were missed in being monitored by NSLDS as required. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that at least monthly during the semester, reports are generated to ensure that all students that need to be included in transfer monitoring are added as required. Views of Responsible Officials: Management agrees with the finding.
2022-007 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Documentation for Disbursement Notices. Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.165 sets forth the criteria which requires Presentation College to send notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student?s account with a Direct loan. Condition: During 2022, out of the total of 60 students tested, 9 students did not receive proper notification of the loan disbursement required under the CFR. Cause: For the disbursements that occurred on October 26, 2021, and November 8, 2021, notifications were not made to students receiving aid on those dates. Effect: Students and/or parents were not made aware of the disbursement being received and so did not receive the communication required under CFR. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): No. Recommendation: We recommend additional tracking and monitoring of the disbursement dates to ensure that required communication is completed for all disbursements date. Views of Responsible Officials: Management agrees with the finding.
2022-006 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Transfer Monitoring Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.19 sets forth the criteria which requires Presentation College to inform NSLDS about transfer students in order for NSLDS to monitor those students and alert Presentation College of any relevant financial aid history changes. Condition: During 2022, out of the total of 60 students tested, 3 students were not properly reported as being required to be monitored by NSLDS. Cause: In the process of monitoring, 3 students were inadvertently missed, and it was not communicated to NSLDS to monitor those students. Effect: Students were missed in being monitored by NSLDS as required. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that at least monthly during the semester, reports are generated to ensure that all students that need to be included in transfer monitoring are added as required. Views of Responsible Officials: Management agrees with the finding.
2022-007 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Documentation for Disbursement Notices. Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.165 sets forth the criteria which requires Presentation College to send notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student?s account with a Direct loan. Condition: During 2022, out of the total of 60 students tested, 9 students did not receive proper notification of the loan disbursement required under the CFR. Cause: For the disbursements that occurred on October 26, 2021, and November 8, 2021, notifications were not made to students receiving aid on those dates. Effect: Students and/or parents were not made aware of the disbursement being received and so did not receive the communication required under CFR. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): No. Recommendation: We recommend additional tracking and monitoring of the disbursement dates to ensure that required communication is completed for all disbursements date. Views of Responsible Officials: Management agrees with the finding.
2022-002 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.038 ? Federal Perkins Loan Program CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Eligibility ? Calculation of the Amount of Pell, Subsidized and Unsubsidized Direct Loan Assistance Awarded Material Weakness in Internal Controls over Compliance and Noncompliance Criteria: 34 CFR section 690 provides the applicable criteria and guidance on awards under the Federal Pell Grant Program. 34 CFR section 685 provides the applicable criteria and guidance on awards under the Federal Direct Student Loans Program. Condition: During testing over the eligibility requirements, the following deficiencies were noted: ?2 of 60 students were not awarded the correct amount of Pell. Both students were under awarded for the Summer 2022 semester. ?6 of 60 students were not awarded the correct amount of subsidized loans. 4 students were under awarded subsidized loans based on being packaged as the wrong year in school; 1 student was not given full amount of loan agreed to on packaging; and 1 student was over awarded subsidized loans as the student did not have financial need. ?4 of 60 students were not awarded the correct amount of unsubsidized loans. 3 of the students were under awarded unsubsidized loans based on being packaged as the wrong year in school. 1 student was awarded an unsubsidized loan which was not credited to student account but was reported in the COD system. ?1 of 60 students received subsidized/unsubsidized loans exceeding the aggregate limit. Student was over awarded subsidized loans in the 2021 fiscal year, and this was not properly corrected before 2022 aid was reported. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid department and errors occurred as part of packaging the student aid throughout the year. Effect: Students were not awarded the proper amount of aid. Questioned Costs: Pell error: $1,769 under awarded; Direct subsidized Loans: $3,485 under awarded and $3,464 over awarded; Direct unsubsidized Loans: $5,939 under awarded. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. The total aid tested in sample was Pell grants of $151,658 and Direct loans of $349,576. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that new staff attend training on awarding financial to gain an understanding of the process to package the aid correctly. We also recommend that a sample number of students be reviewed by someone outside of the person completing the packaging to ensure that errors are not occurring. Views of Responsible Officials: Management agrees with the finding.
2022-003 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Return of Title IV Funds ? Calculation of the Amount of Title IV Assistance to be Returned, Timely Return of Funds Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 668.22 provides the criteria and guidance on the total number of calendar days in a payment period or period of enrollment for purposes of calculating the percentage of federal aid earned. Condition: During testing over return of Title IV funds, the following deficiencies were noted: ?5 of 8 students? percentage completion rate were calculated incorrectly which resulted in 3 of the 8students not having the correct amount of Title IV funds to be returned. ?1 of 8 students did not return Title IV funds in the required time frame. Cause: The errors all related to students who withdrew in the fall semester as the financial aid staff excluded days from institutionally scheduled breaks of at least 5 days that should not have been excluded; and, therefore, the total number of calendar days in the payment period or enrollment period was understated for purposes of the calculation of percentage of completion. The late reporting was a result of a student being missed in a batch reporting in the system. Effect: The effect of these errors resulted in aid not being returned in the proper timeframe and incorrect amounts of aid returned. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 8 students out of 28 were selected for testing the return of Title IV funds. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that the formula used to complete the calculation be reviewed at the start of each semester to ensure that the calculation is completed correctly. Views of Responsible Officials: Management agrees with the finding.
2022-005 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Enrollment Reporting Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for Presentation College?s participation in the Direct loan program with regard to enrollment reporting requirements. Condition: During testing of enrollment reporting, the following deficiencies were noted: ?1 of 81 students was reported to NSDLS with incorrect effective dates. ?3 of 81 students were reported to NSLDS with incorrect status changes. ?9 of 81 students were reported to NSLDS with incorrect program begin dates. Cause: For other reporting issues, errors in information were caused by entry errors by the various departments for incorrect dates or programs. That information is then used to report to NSLDS, so information was reported incorrectly. Effect: The errors result in information being reported incorrectly. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students out of 393 students with a change in status were selected for testing of enrollment reporting requirement. Repeat Finding from Prior Year(s): No. Recommendation: We recommend the financial aid and registrar?s offices review controls over information being entered into the software for dates and other academic information that is required to be reported to ensure that status changes and other academic information is accurately reported. We also recommend that a monitoring system be put into place to track status changes and reporting of those status changes that can be monitored by financial aid or the registrar?s office. Views of Responsible Officials: Management agrees with the finding.
2022-006 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Transfer Monitoring Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.19 sets forth the criteria which requires Presentation College to inform NSLDS about transfer students in order for NSLDS to monitor those students and alert Presentation College of any relevant financial aid history changes. Condition: During 2022, out of the total of 60 students tested, 3 students were not properly reported as being required to be monitored by NSLDS. Cause: In the process of monitoring, 3 students were inadvertently missed, and it was not communicated to NSLDS to monitor those students. Effect: Students were missed in being monitored by NSLDS as required. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that at least monthly during the semester, reports are generated to ensure that all students that need to be included in transfer monitoring are added as required. Views of Responsible Officials: Management agrees with the finding.
2022-007 Department of Education Student Financial Aid Cluster CFDA # 84.033 ? Federal Work Study Program CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program CFDA # 84.268 ? Federal Direct Student Loans 2021-2022 Award Year Special Tests and Provisions: Disbursements to or on Behalf of Students ? Lack of Documentation for Disbursement Notices. Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR 668.165 sets forth the criteria which requires Presentation College to send notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student?s account with a Direct loan. Condition: During 2022, out of the total of 60 students tested, 9 students did not receive proper notification of the loan disbursement required under the CFR. Cause: For the disbursements that occurred on October 26, 2021, and November 8, 2021, notifications were not made to students receiving aid on those dates. Effect: Students and/or parents were not made aware of the disbursement being received and so did not receive the communication required under CFR. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. Repeat Finding from Prior Year(s): No. Recommendation: We recommend additional tracking and monitoring of the disbursement dates to ensure that required communication is completed for all disbursements date. Views of Responsible Officials: Management agrees with the finding.
2022-008 Department of Education Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student Award Numbers P425E201987-20A and P425E201987-20B Allowable Costs/Activities ? Student Significant Deficiency in Internal Controls over Compliance and noncompliance Criteria: CRRSSA section 314(c)(3) sets forth the criteria for allowable costs/activities in regard to student aid and grants to students. Additional guidance is also available in Department of Education FAQs that are available on the Department of Education website. Condition: During testing of allowable costs/activities of the HEERF Student portion, the following errors were noted: ?1 of 60 students was not directly issued their HEERF disbursement. ?1 of 60 students did not have a documented consent form prior to applying the grant against thestudent?s account. ?6 of 60 students did not have documentation to support the criteria used to prioritize exceptional needas set forth by Presentation College. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid and accounting departments and errors occurred or documentation was misplaced for awarding aid to students. Effect: Aid could have been awarded to students that was not properly awarded based on the criteria set forth by Presentation College. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students out of 598 who received HEERF Student portion throughout the year were selected for testing. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that documentation be maintained as required by the grant agreement to support the decision to provide aid to students. Views of Responsible Officials: Management agrees with the finding.
2022-010 Department of Education Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student Award Numbers P425E201987-20A and P425E201987-20B CFDA # 84.425F ? HEERF Institutional Award Numbers P425F201808-20A and P425201808-20B Reporting Significant Deficiency in Internal Controls over Compliance and Noncompliance Criteria: CRRSSA section 314 (e) and CARES Act 18004 (e), sets forth the criteria for reporting requirements. Condition: During testing of reporting, the following deficiencies were noted: ?The student aid report for the quarter ending December 31, 2021, misreported the cumulative totalawarded to students. ?The student aid reports for the quarters ending September 30, 2021, and December 31, 2021, were notuploaded to the Presentation College website within 10 days of quarter-end. ?The institutional aid report for the quarter ending September 30, 2021, was not uploaded to thePresentation College website within 10 days of quarter-end. ?The annual report for 2021 was submitted on July 29, 2022, which was after the required reporting dateof May 6, 2022. Cause: The errors were caused by a lack of understanding of the reporting requirements. Effect: The reporting packets were not available on the website within the required timeframe and the annual report was submitted late to the Department of Education. Questioned Costs: None. Context/Sampling: All quarterly and annual reports that were required to be completed were tested. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that a tracking schedule is made by Presentation College which is monitored to ensure the requirements for reporting are met in the timeframe allowed under the grant agreements. Views of Responsible Officials: Management agrees with the finding.
2022-009 Department of Education Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425F ? HEERF Institutional Award Numbers P425F201808-20A and P425201808-20B Allowable Costs/Activities ? Institutional Significant Deficiency in Internal Controls over Compliance and noncompliance Criteria: CRRSSA section 314 (c) (1-3) and ARP section 2003, sets forth the criteria for allowable costs/activities in regard to the HEERF Institutional portion. Additional guidance is also available in Department of Education FAQs that are available on the Department of Education website. Condition: During testing of allowable costs/activities of HEERF Institutional portion, it was noted that 20 students who were to have student debt and unpaid balances discharged, did not have the proper amount discharged from accounts. In testing, it was noted that Presentation College requested the funds be drawn from G5 in January 2022 when student accounts with debt to be discharged were determined. Student accounts were not credited until April 2022 which resulted in differences between expected amounts to be forgiven and actual amounts that were forgiven. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid and accounting departments during the year. It was believed the student balances were discharged in January, and when the issue was noticed, the student accounts were discharged but no one noticed the variances in the amounts. Effect: Presentation College drew additional funds that were not used to discharge debt. Questioned Costs: $30,719. Context/Sampling: Total lost revenue claimed for student debt discharged was $243,810, of which 100% was tested. Repeat Finding from Prior Year(s): No. Recommendation: We recommend a conversation with Department of Education occur to correct this error. Views of Responsible Officials: Management agrees with the finding.
2022-010 Department of Education Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student Award Numbers P425E201987-20A and P425E201987-20B CFDA # 84.425F ? HEERF Institutional Award Numbers P425F201808-20A and P425201808-20B Reporting Significant Deficiency in Internal Controls over Compliance and Noncompliance Criteria: CRRSSA section 314 (e) and CARES Act 18004 (e), sets forth the criteria for reporting requirements. Condition: During testing of reporting, the following deficiencies were noted: ?The student aid report for the quarter ending December 31, 2021, misreported the cumulative totalawarded to students. ?The student aid reports for the quarters ending September 30, 2021, and December 31, 2021, were notuploaded to the Presentation College website within 10 days of quarter-end. ?The institutional aid report for the quarter ending September 30, 2021, was not uploaded to thePresentation College website within 10 days of quarter-end. ?The annual report for 2021 was submitted on July 29, 2022, which was after the required reporting dateof May 6, 2022. Cause: The errors were caused by a lack of understanding of the reporting requirements. Effect: The reporting packets were not available on the website within the required timeframe and the annual report was submitted late to the Department of Education. Questioned Costs: None. Context/Sampling: All quarterly and annual reports that were required to be completed were tested. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that a tracking schedule is made by Presentation College which is monitored to ensure the requirements for reporting are met in the timeframe allowed under the grant agreements. Views of Responsible Officials: Management agrees with the finding.
2022-002 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.038 ? Federal Perkins Loan Program CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Eligibility ? Calculation of the Amount of Pell, Subsidized and Unsubsidized Direct Loan Assistance Awarded Material Weakness in Internal Controls over Compliance and Noncompliance Criteria: 34 CFR section 690 provides the applicable criteria and guidance on awards under the Federal Pell Grant Program. 34 CFR section 685 provides the applicable criteria and guidance on awards under the Federal Direct Student Loans Program. Condition: During testing over the eligibility requirements, the following deficiencies were noted: ?2 of 60 students were not awarded the correct amount of Pell. Both students were under awarded for the Summer 2022 semester. ?6 of 60 students were not awarded the correct amount of subsidized loans. 4 students were under awarded subsidized loans based on being packaged as the wrong year in school; 1 student was not given full amount of loan agreed to on packaging; and 1 student was over awarded subsidized loans as the student did not have financial need. ?4 of 60 students were not awarded the correct amount of unsubsidized loans. 3 of the students were under awarded unsubsidized loans based on being packaged as the wrong year in school. 1 student was awarded an unsubsidized loan which was not credited to student account but was reported in the COD system. ?1 of 60 students received subsidized/unsubsidized loans exceeding the aggregate limit. Student was over awarded subsidized loans in the 2021 fiscal year, and this was not properly corrected before 2022 aid was reported. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid department and errors occurred as part of packaging the student aid throughout the year. Effect: Students were not awarded the proper amount of aid. Questioned Costs: Pell error: $1,769 under awarded; Direct subsidized Loans: $3,485 under awarded and $3,464 over awarded; Direct unsubsidized Loans: $5,939 under awarded. Context/Sampling: A nonstatistical sample of 60 students who received Title IV disbursements out of 485 students who received aid. The total aid tested in sample was Pell grants of $151,658 and Direct loans of $349,576. Repeat Finding from Prior Year(s): Yes. Recommendation: We recommend that new staff attend training on awarding financial to gain an understanding of the process to package the aid correctly. We also recommend that a sample number of students be reviewed by someone outside of the person completing the packaging to ensure that errors are not occurring. Views of Responsible Officials: Management agrees with the finding.