FAC Explorer

Finding 90892 (2022-008)

Significant Deficiency
Requirement
B
Questioned Costs
-
Year
2022
Accepted
2023-03-27
Audit: 79889
Organization: Presentation College (SD)
Auditor: Eide Bailly LLP

AI Summary

  • Core Issue: There were significant deficiencies in internal controls over compliance related to the HEERF Student awards, affecting proper disbursement and documentation.
  • Impacted Requirements: Compliance with CRRSSA section 314(c)(3) and Department of Education guidelines for allowable costs/activities was not met.
  • Recommended Follow-Up: Ensure all required documentation is maintained to support aid decisions and address staffing issues in financial aid and accounting departments.

Finding Text

2022-008 Department of Education Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student Award Numbers P425E201987-20A and P425E201987-20B Allowable Costs/Activities ? Student Significant Deficiency in Internal Controls over Compliance and noncompliance Criteria: CRRSSA section 314(c)(3) sets forth the criteria for allowable costs/activities in regard to student aid and grants to students. Additional guidance is also available in Department of Education FAQs that are available on the Department of Education website. Condition: During testing of allowable costs/activities of the HEERF Student portion, the following errors were noted: ?1 of 60 students was not directly issued their HEERF disbursement. ?1 of 60 students did not have a documented consent form prior to applying the grant against thestudent?s account. ?6 of 60 students did not have documentation to support the criteria used to prioritize exceptional needas set forth by Presentation College. Cause: Presentation College experienced a staffing shortage along with turnover in the financial aid and accounting departments and errors occurred or documentation was misplaced for awarding aid to students. Effect: Aid could have been awarded to students that was not properly awarded based on the criteria set forth by Presentation College. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students out of 598 who received HEERF Student portion throughout the year were selected for testing. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that documentation be maintained as required by the grant agreement to support the decision to provide aid to students. Views of Responsible Officials: Management agrees with the finding.

Corrective Action Plan

Finding 2022-008 Allowable Costs/Activities ? Student Federal Agency Name: Department of Education Program Name: Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student Finding Summary: During testing of allowable costs/activities of the HEERF Student portion, the following errors were noted: ? 1 of 60 students was not directly issued their HEERF disbursement. ? 1 of 60 students did not have a documented consent form prior to applying the grant against the student?s account. ? 6 of 60 students did not have documentation to support the criteria used to prioritize exceptional need as set forth by Presentation College. Responsible Individuals: Jessica Papa, Director of Financial Aid Corrective Action Plan: Management agrees with this finding and we are reviewing internal processes to address the disbursement and documentation shortcomings identified. Anticipated Completion Date: Ongoing.

Categories

Allowable Costs / Cost Principles Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 88179 2022-003
    Significant Deficiency Repeat
  • 88180 2022-006
    Significant Deficiency Repeat
  • 88181 2022-007
    Significant Deficiency
  • 90879 2022-002
    Material Weakness Repeat
  • 90880 2022-003
    Significant Deficiency Repeat
  • 90881 2022-004
    Significant Deficiency Repeat
  • 90882 2022-005
    Significant Deficiency
  • 90883 2022-006
    Significant Deficiency Repeat
  • 90884 2022-007
    Significant Deficiency
  • 90885 2022-006
    Significant Deficiency Repeat
  • 90886 2022-007
    Significant Deficiency
  • 90887 2022-002
    Material Weakness Repeat
  • 90888 2022-003
    Significant Deficiency Repeat
  • 90889 2022-005
    Significant Deficiency
  • 90890 2022-006
    Significant Deficiency Repeat
  • 90891 2022-007
    Significant Deficiency
  • 90893 2022-010
    Significant Deficiency
  • 90894 2022-009
    Significant Deficiency
  • 90895 2022-010
    Significant Deficiency
  • 90896 2022-002
    Material Weakness Repeat
  • 664621 2022-003
    Significant Deficiency Repeat
  • 664622 2022-006
    Significant Deficiency Repeat
  • 664623 2022-007
    Significant Deficiency
  • 667321 2022-002
    Material Weakness Repeat
  • 667322 2022-003
    Significant Deficiency Repeat
  • 667323 2022-004
    Significant Deficiency Repeat
  • 667324 2022-005
    Significant Deficiency
  • 667325 2022-006
    Significant Deficiency Repeat
  • 667326 2022-007
    Significant Deficiency
  • 667327 2022-006
    Significant Deficiency Repeat
  • 667328 2022-007
    Significant Deficiency
  • 667329 2022-002
    Material Weakness Repeat
  • 667330 2022-003
    Significant Deficiency Repeat
  • 667331 2022-005
    Significant Deficiency
  • 667332 2022-006
    Significant Deficiency Repeat
  • 667333 2022-007
    Significant Deficiency
  • 667334 2022-008
    Significant Deficiency
  • 667335 2022-010
    Significant Deficiency
  • 667336 2022-009
    Significant Deficiency
  • 667337 2022-010
    Significant Deficiency
  • 667338 2022-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $3.85M
84.063 Federal Pell Grant Program $1.04M
84.425 Covid - 19, Education Stabilization Fund $579,418
84.038 Federal Perkins Loan Program $380,225
84.425 Covid -19 - Education Stabilization Fund $85,050
84.007 Federal Supplemental Educational Opportunity Grants $63,316
84.033 Federal Work-Study Program $45,246
21.019 Covid - 19 Coronavirus Relief Fund $32,978