Finding Text
2022-005 Department of Education Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.063 ? Federal Pell Grant Program 2021-2022 Award Year Special Tests and Provisions ? Enrollment Reporting Significant Deficiency in Internal Controls over Compliance Criteria: 34 CFR section 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for Presentation College?s participation in the Direct loan program with regard to enrollment reporting requirements. Condition: During testing of enrollment reporting, the following deficiencies were noted: ?1 of 81 students was reported to NSDLS with incorrect effective dates. ?3 of 81 students were reported to NSLDS with incorrect status changes. ?9 of 81 students were reported to NSLDS with incorrect program begin dates. Cause: For other reporting issues, errors in information were caused by entry errors by the various departments for incorrect dates or programs. That information is then used to report to NSLDS, so information was reported incorrectly. Effect: The errors result in information being reported incorrectly. Questioned Costs: None. Context/Sampling: A nonstatistical sample of 60 students out of 393 students with a change in status were selected for testing of enrollment reporting requirement. Repeat Finding from Prior Year(s): No. Recommendation: We recommend the financial aid and registrar?s offices review controls over information being entered into the software for dates and other academic information that is required to be reported to ensure that status changes and other academic information is accurately reported. We also recommend that a monitoring system be put into place to track status changes and reporting of those status changes that can be monitored by financial aid or the registrar?s office. Views of Responsible Officials: Management agrees with the finding.