Department of Education
2023-010 NSLDS Enrollment Reporting (ASU)
Student Financial Aid Cluster – Assistance Listing No. 84.007, 84.033, 84.063, 84.268
Auditors’ Recommendation: During CLA testing of Special Tests and Provisions. CLA noted that the University was not in compliance with the federal f...
Department of Education
2023-010 NSLDS Enrollment Reporting (ASU)
Student Financial Aid Cluster – Assistance Listing No. 84.007, 84.033, 84.063, 84.268
Auditors’ Recommendation: During CLA testing of Special Tests and Provisions. CLA noted that the University was not in compliance with the federal financial aid regulations. The school is required to report changes in the student’s enrollment status, the effective date of the status and an anticipated completion date. Changes in enrollment to less than half-time, graduated, or withdrawn status must be reported within 30 days. However, if a Roster file is expected within 60 days, you may provide the data on that Roster file (34CFR section 682.610).
Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Action taken in response to finding: We have made significant changes during fiscal year 2024 in the Office of Student Records to address controlled and non-compliance Title IV regulations. While significant changes were made, we recognize that additional improvements are needed.
The Registrar will implement internal controls to ensure all Title IV requirements are met regarding enrollment reporting. In addition, the Registrar will create a student enrollment procedures manual and implement a monitoring process to ensure that enrollment statuses are reported accurately and timely to NSLDS.
Name(s) of the contact person(s) responsible for corrective action: Kisha Bond
Planned completion date for corrective action plan: The planned completion date for this corrective action will be August 2024.
If the U.S. Department of Education has questions regarding these plans, please call Juanita Edwards at 601-877-6672.
2023-010 NSLDS Enrollment Reporting (JSU)
Student Financial Aid Cluster – Assistance Listing No. 84.007, 84.033, 84.063, 84.268
Auditors’ Recommendation: During CLA testing of Special Tests and Provisions. CLA noted that the University was not in compliance with the federal financial aid regulations the school is required to report changes in the student’s enrollment status, the effective date of the status and an anticipated completion date. Changes in enrollment to less than half-time, graduated, or withdrawn status must be reported within 30 days. However, if a Roster file is expected within 60 days, you may provide the data on that Roster file (34CFR section 682.610).
Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Action taken in response to finding: Jackson State University has an established and published academic calendar which guides the day-to-day academic operations and functions of the University. In some instances, the census and financial purge deadlines are extended to ensure students complete their registration requirements. When extensions are provided, the enrollment file is unable to be submitted timely and also causes delays in processing the Enrollment Error report. To alleviate the untimely submission of the Enrollment Report, different practices have been established to aid students in completing their registration before the published deadline and subsequently ensuring the Enrollment file is submitted by the deadline. The University will adhere to published deadlines to prevent delays in reporting and error resolution. The University will enhance semester onboarding by:
• Begin purge process earlier in the semester to ensure timely enrollment verification for each semester.
• Increase communications between Office of the Registrar and Office of Financial Aid to weekly checks to discover and resolve resolutions within a 5-day window. This ensures we will meet the 10-day resolution deadline.
Name(s) of the contact person(s) responsible for corrective action: Ozie Ratcliff, Director of Financial Aid and Lekesha Tubbs, University Registrar.
Planned completion date for corrective action plan: Updated process will begin 3/25/2024.
If the U.S. Department of Education has questions regarding these plans, please call Ozie Ratcliff at 601-979-3347.
2023-010 NSLDS Enrollment Reporting (UMMC)
Student Financial Aid Cluster – Assistance Listing No. 84.007, 84.033, 84.063, 84.268
Auditors’ Recommendation: During CLA testing of Special Tests and Provisions. CLA noted that the University was not in compliance with the federal financial aid regulations the school is required to report changes in the student’s enrollment status, the effective date of the status and an anticipated completion date. Changes in enrollment to less than half-time, graduated, or withdrawn status must be reported within 30 days. However, if a Roster file is expected within 60 days, you may provide the data on that Roster file (34CFR section 682.610).
Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Action taken in response to finding: The Office of Enrollment Management worked with DIS to create a supplement report (UMC RPT ST Student Academic Program Status Withdrawn, Dismissed or LOA-V2) to capture students whose enrollment status changes but is not picked up through monthly clearinghouse submissions. This report will run in tandem with our monthly clearinghouse report and any student with a status change not pulled on the clearinghouse report will be manually updated within the National Student Clearinghouse database by our Associate Director of Enrollment Services. These updates will then be reported to NSLDS, along with our monthly enrollment report.
Name of the contact person responsible for corrective action: Dr. Emily Cole, Executive Director of Enrollment Management
Planned completion date for corrective action plan: Effective immediately. The Office of Enrollment Management will begin utilizing the new report with the March enrollment file submitted to clearinghouse.
If the U.S. Department of Education has questions regarding these plans, please call Julie Schwindt at 601-984-1058.