Plan: The Assistant Superintendent of Business, along with staff, will implement a process to track employees’ time spent on federal grants.
Anticipated Date of Completion: Completed 6/30/2025
Name of Contact Person: Melissa Morgese, Assistant Superintendent of Business
Management Response: To improve documentation and compliance, the district has implemented a new electronic time clock system, requiring employees working on federally funded projects to punch in and out daily. This system allows for accurate time tracking and audit-ready reporting. In addition, we are updating our vendor contract procedures to ensure that Davis-Bacon prevailing wage requirements are clearly outlined in bid documents and contracts. Certified payrolls will be collected and reviewed for all applicable federally funded construction projects. All documentation will be stored in a centralized location accessible for audit purposes, and staff have been trained on the updated protocols.
Management Response: The district is implementing a centralized contract compliance checklist that includes Davis-Bacon documentation. Contract templates will be updated to include Davis- Bacon requirements, and vendors will be required to submit certified payrolls when applicable. Staff will receive training on documentation standards and storage protocols to ensure compliance with federal guidelines.