FAC Explorer

Finding 571738 (2024-005)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2024
Accepted
2025-07-22
Audit: 362740
Organization: Addison School District No. 4 (IL)
Auditor: Lauterbach & Amen LLP

AI Summary

  • Core Issue: The District lacks a process to check if vendors are on the suspension and debarment list.
  • Impacted Requirements: This violates Office of Management and Budget requirements for vendor vetting.
  • Recommended Follow-Up: Implement procedures to verify vendor status against the suspension and debarment list.

Finding Text

Condition: The District could not provide documentation to attest there is any process or procedure in place to determine if a vendor is on the suspension and debarment list prior to utilizing services of a vendor. Criteria: As required by the Office of Management and Budget, auditees are required to have a procedure in place to determine if a vendor is on the suspension and debarment listing. Cause: The District does not have a procedure in place to track if a vendor is on the suspension and debarment listing. Effect: The District is at risk of using a vendor from the suspension and debarment listing. Recommendation: It is recommended that the District implement procedures to ensure vendors are not on the suspension and debarment listing. Corrective Action Plan: The Assistant Superintendent of Business, along with staff, will implement procedures to review new and existing vendors to ensure they are not on the suspension and debarment listing.

Corrective Action Plan

Plan: The Assistant Superintendent of Business, along with staff, will implement procedures to review new and existing vendors to ensure they are not on the suspension and debarment listing. Anticipated Date of Completion: FY 2026 Name of Contact Person: Melissa Morgese, Assistant Superintendent of Business Management Response: The district is implementing procedures requiring verification of vendor status through the federal SAM.gov database prior to contract award. A certification form will be added to vendor onboarding documentation, and vendor records will be updated to include debarment verification. Staff involved in procurement will be trained on this process.

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 571734 2024-001
    Material Weakness
  • 571735 2024-002
    Significant Deficiency
  • 571736 2024-003
    Significant Deficiency Repeat
  • 571737 2024-004
    Significant Deficiency
  • 571739 2024-006
    Significant Deficiency
  • 1148176 2024-001
    Material Weakness
  • 1148177 2024-002
    Significant Deficiency
  • 1148178 2024-003
    Significant Deficiency Repeat
  • 1148179 2024-004
    Significant Deficiency
  • 1148180 2024-005
    Significant Deficiency
  • 1148181 2024-006
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.027 Special Education_grants to States $1.06M
84.010 Title I Grants to Local Educational Agencies $793,222
10.553 School Breakfast Program $700,980
84.377 School Improvement Grants $325,622
93.778 Medical Assistance Program $154,731
84.367 Improving Teacher Quality State Grants $131,306
10.555 National School Lunch Program $90,858
10.555 Dod Fresh Fruit $70,858
10.555 Non-Cash Commodities $52,631
84.173 Special Education_preschool Grants $48,413
84.425 Education Stabilization Fund $29,820
84.365 English Language Acquisition State Grants $9,600
10.649 Pandemic Ebt Administrative Costs $3,256