Finding Text
2020-007 Tenant Eligibility
Material Weakness
This is a repeat finding. The prior-year’s auditing finding number is 2019-009.
Condition: Deficiencies noted in maintenance of tenant files.
Of the 25 selected tenant files 2 were missing. The following deficiencies were noted in the remaining twenty-three (23)
files reviewed:
- 11 files did not have an annual recertification completed
- 19 files did not have a timely inspection completed
Criteria: 24 CFR 92.253 Tenant Protections and Selection - requirements for Indian Housing eligibility.
Effect: The Housing Authority has not been in complete compliance with the above HUD requirements.
Cause: The Housing Authority’s deficiency in its resident files stems from a lack of performing the necessary annual
follow-ups and a lack of controls to ensure the assigned clerks are performing these recertifications timely and properly.
Recommendation: In general, we continue to recommend a review of the re-certification process to determine areas of
weakness. Specifically, we recommend the use of a standard checklist in the re-certification process. We further
recommend that each re-certification clerk’s work be routinely audited. We also recommend more standardization in
resident files organization of information, and procedures established to make sure all files are maintained adequately in
order to be compliant.