Finding Text
2020-006 Minutes/Resolutions
Material Weakness
This is a repeat finding. The prior-year’s auditing finding number is 2020-008.
Condition: The Housing Authority was unable to provide any meeting minutes or resolutions
prior to March 2020.
Criteria: Adequate council oversight is essential to insure the proper monitoring over federal
grants and awards. One major source of support for this monitoring activity is the actual council
minutes and resolutions. Under the Sarbanes-Oxley Act, the council is required to maintain a
high level of oversight in fulfilling its function. The minutes are critical in documenting the
council’s oversight role in the organization.
Cause: Lack of filing system may have caused documented meeting minutes to be misplaced.
Effect: No documentation exists to document the fulfillment of the Council’s oversight
responsibilities or their decisions (resolutions).
Recommendation: Written minutes should be prepared for each council meeting along with
any approved resolutions/recommendations. The minutes and resolutions should be centrally
filed, maintained by the Council’s Secretary, and easily accessible to the auditor.