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Corrective Action Plans

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Finding 1167157 (2025-003)
Material Weakness 2025
Jm Apartments Inc.
RI
HUD Housing Programs Cash Management § 200.303
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD...
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD-52670 Forms and sign off as evidence of review. Additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378204
Finding 1167156 (2025-002)
Material Weakness 2025
Jm Apartments Inc.
RI
Internal Control / Segregation of Duties Eligibility HUD Housing Programs § 200.303
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documenta...
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378204
Finding 1167155 (2025-001)
Material Weakness 2025
Jm Apartments Inc.
RI
HUD Housing Programs Eligibility
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to ...
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378204
Finding 1167151 (2025-003)
Material Weakness 2025
Bayberry Courts, Inc.
RI
HUD Housing Programs Cash Management § 200.303
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD...
2025-003 - Missing Evidence that Monthly HUD-52670 Forms are Reviewed Corrective Action: Findings were related to evidence missing that Monthly HUD-52670 forms are reviewed. Corrective action has been implemented in ensuring the check list was revised to ensure parties will review of the Monthly HUD-52670 Forms and sign off as evidence of review. Additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378203
Finding 1167150 (2025-002)
Material Weakness 2025
Bayberry Courts, Inc.
RI
Internal Control / Segregation of Duties Eligibility HUD Housing Programs § 200.303
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documenta...
2025-002 - Missing Evidence Tenant Files Reviewed by Supervisor Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378203
Finding 1167149 (2025-001)
Material Weakness 2025
Bayberry Courts, Inc.
RI
HUD Housing Programs Eligibility
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to ...
2025-001 - Missing Information from Tenant Files Corrective Action: Findings were related to required information missing from the tenant files. Corrective action has been implemented in ensuring the check list was revised to ensure all documentation is kept for each item of documentation needed to be included in the tenant files and additional corrective action has been implemented in ensuring checklist form will be reviewed and initialed by another staff member so there will be a cross check. Controls continue and remain in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff. Assigned to: Kenneth P. Parent, Director of Residential Leasing
View Audit 378203
Finding 1167145 (2025-001)
Material Weakness 2025
I.c. Corporation T/a Seton Manor
VA
Management will take steps to remind the on-site property manager of the requirement and to ensure refunds are completed within a 30 day period.
Management will take steps to remind the on-site property manager of the requirement and to ensure refunds are completed within a 30 day period.
View Audit 378196
Finding 1167144 (2025-001)
Material Weakness 2025
Culpepper Garden Ii, Inc.
VA
HUD Housing Programs
On july 29, 2024, management notified the mortgage company that the required deposit into the replacement reserve was increasing. The mortgage company, however, did not make the change to the monthly auto-draft until July 2025 mortgage payment and escrows were drafted. At that time 7/8/25, the $3,01...
On july 29, 2024, management notified the mortgage company that the required deposit into the replacement reserve was increasing. The mortgage company, however, did not make the change to the monthly auto-draft until July 2025 mortgage payment and escrows were drafted. At that time 7/8/25, the $3,015 underfunded reserve balance was funded in full
View Audit 378194
Finding 1167138 (2025-003)
Material Weakness 2025
Housing Authority for the City of Freeport
IL
HUD Housing Programs
Corrective action planned: The Assistant Property Manager that oversaw the annual recertification's and tenant files is no longer employed at HACF as of Nov 21, 2025. A new Assistant Property Manager is now employed. Training in HUD tenant recertification and file requirements will be provided to al...
Corrective action planned: The Assistant Property Manager that oversaw the annual recertification's and tenant files is no longer employed at HACF as of Nov 21, 2025. A new Assistant Property Manager is now employed. Training in HUD tenant recertification and file requirements will be provided to all property management staff. A checklist of all recertification and tenant file requirements will be provided to each property management staff member to help ensure compliance with all requirements. We are currently scheduling recertification's, reviewing and updating tenant files to bring them up to date, complete, and accurate. We've requested and are awaiting EIV access from HUD/REAC. We're also working to hire a new Property Operations Manager who will oversee and schedule regular internal audits of all tenant files to maintain accuracy and completeness of records according to specifications required by HUD policies and guidelines. Also, a member of management will review the recertification's and the related tenant files for at least 10% of all recertification's performed in calendar year 2026. If instances of incorrect, or missing tenant file items are found, the sample size will be expanded to help ensure that in the future all tenant files contain the required documentation. Oversight will be performed by the Board of Commissioners and the Executive Director, once hired. Contact person: Danialla Schreiber, Executive Office Administrator. Anticipated completion date: This work will be an ongoing effort, but the training will be provided to all existing property management staff by February 28, 2026, and will be provided to the property operations manager within sixty days of his or her hire.
View Audit 378188
Finding 1167136 (2025-003)
Material Weakness 2025
Rockland Street Elderly Housing, Inc. 023-Ee206
MA
HUD Housing Programs Reporting
c. Finding 2025-003; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding and the auditor's recommendations have been adopted. ii. Planned Corrective Action a. Procedures are in place to ensure the timely filin...
c. Finding 2025-003; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding and the auditor's recommendations have been adopted. ii. Planned Corrective Action a. Procedures are in place to ensure the timely filing of the audited financial statements and REAC submission with HUD. iii. Anticipated Completion Date a. Corrective actions have been completed.
View Audit 378176
Finding 1167135 (2025-002)
Material Weakness 2025
Rockland Street Elderly Housing, Inc. 023-Ee206
MA
b. Finding 2025-002; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding and the auditor's recommendations have been adopted. ii. Planned Corrective Action a. Procedures are in place to ensure the timely filin...
b. Finding 2025-002; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding and the auditor's recommendations have been adopted. ii. Planned Corrective Action a. Procedures are in place to ensure the timely filing of the data collection form with the Federal Audit Clearinghouse. iii. Anticipated Completion Date a. Corrective actions have been completed.
View Audit 378176
Finding 1167134 (2025-001)
Material Weakness 2025
Rockland Street Elderly Housing, Inc. 023-Ee206
MA
HUD Housing Programs Subrecipient Monitoring Eligibility
a. Finding 2025-001; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding that the Corporation should ensure annual tenant recertification Form 50059’s are completed timely and EIVs are run timely. ii. Planned ...
a. Finding 2025-001; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding that the Corporation should ensure annual tenant recertification Form 50059’s are completed timely and EIVs are run timely. ii. Planned Corrective Action a. Management has communicated with the staff the importance of timely annual tenant recertifications and EIV reporting. On a going forward basis, management will enhance its monitoring of compliance with these requirements to ensure that annual tenant recertifications are completed and EIVs are run within an appropriate time frame. iii. Anticipated Completion Date a. Corrective actions have been completed.
View Audit 378176
Finding 1167133 (2025-003)
Material Weakness 2025
Geneva Avenue Elderly Housing, Inc. 023-Ee-110
MA
HUD Housing Programs Reporting
c. Finding 2025-003; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding and the auditor's recommendations have been adopted. ii. Planned Corrective Action a. Procedures are in place to ensure the timely filin...
c. Finding 2025-003; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding and the auditor's recommendations have been adopted. ii. Planned Corrective Action a. Procedures are in place to ensure the timely filing of the audited financial statements and REAC submission with HUD. iii. Anticipated Completion Date a. Corrective actions have been completed.
View Audit 378174
Finding 1167132 (2025-002)
Material Weakness 2025
Geneva Avenue Elderly Housing, Inc. 023-Ee-110
MA
b. Finding 2025-002; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding and the auditor's recommendations have been adopted. ii. Planned Corrective Action a. Procedures are in place to ensure the timely filin...
b. Finding 2025-002; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding and the auditor's recommendations have been adopted. ii. Planned Corrective Action a. Procedures are in place to ensure the timely filing of the data collection form with the Federal Audit Clearinghouse. iii. Anticipated Completion Date a. Corrective actions have been completed.
View Audit 378174
Finding 1167131 (2025-001)
Material Weakness 2025
Geneva Avenue Elderly Housing, Inc. 023-Ee-110
MA
HUD Housing Programs Subrecipient Monitoring Eligibility
a. Finding 2025-001; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding that the Corporation should ensure annual tenant recertification Form 50059’s are completed timely and EIVs are run timely. ii. Planned ...
a. Finding 2025-001; Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 i. Comments on the Finding a. Management concurs with the finding that the Corporation should ensure annual tenant recertification Form 50059’s are completed timely and EIVs are run timely. ii. Planned Corrective Action a. Management has communicated with the staff the importance of timely annual tenant recertifications and EIV reporting. On a going forward basis, management will enhance its monitoring of compliance with these requirements to ensure that annual tenant recertifications are completed and EIVs are run within an appropriate time frame. iii. Anticipated Completion Date a. Corrective actions have been completed.
View Audit 378174
Finding 1167089 (2025-002)
Material Weakness 2025
Anchor Community, Inc. Dba Redi Anchor Apts 101-Hd029
CO
Subrecipient Monitoring
Finding 2025-002: At March 31, 2025, the Corporation's reserve for replacements fund was not invested in an interest bearing account. Comments on the Finding and Each Recommendation: The Agent should transfer the reserve for replacements fund into an interest-bearing account. Action(s) taken or plan...
Finding 2025-002: At March 31, 2025, the Corporation's reserve for replacements fund was not invested in an interest bearing account. Comments on the Finding and Each Recommendation: The Agent should transfer the reserve for replacements fund into an interest-bearing account. Action(s) taken or planned on the finding: Agreed. The Agent concurs with the finding and auditor's recommendation.
View Audit 378169
Finding 1167088 (2025-001)
Material Weakness 2025
Anchor Community, Inc. Dba Redi Anchor Apts 101-Hd029
CO
Subrecipient Monitoring
Finding 2025-001: The Corporation did not make $5,634 of the total required reserve for replacement deposits during the year ended March 31, 2025. Comments on the Finding and Each Recommendation: Management should make all required deposits to the reserve for replacements fund. Management should tra...
Finding 2025-001: The Corporation did not make $5,634 of the total required reserve for replacement deposits during the year ended March 31, 2025. Comments on the Finding and Each Recommendation: Management should make all required deposits to the reserve for replacements fund. Management should transfer $5,634 from the operating account to the reserve for replacements fund. Action(s) taken or planned on the finding: Management concurs with the finding and the auditor's recommendation. The Corporation made additional deposits totaling $5,634 to the reserve for replacements fund on May 20, 2025. No further action is required.
View Audit 378169
Finding 1167085 (2025-001)
Material Weakness 2025
17th Avenue Redi, A Nonprofit Corporation 101-11198
CO
Cash Management HUD Housing Programs Procurement, Suspension & Debarment
Finding 2025-001: The Corporation paid invoices on behalf of related entities in the amount of $819. Comments on the Finding and Each Recommendation: The Corporation has requested reimbursement from the related entity, which was received July 21, 2025. No further action is required.
Finding 2025-001: The Corporation paid invoices on behalf of related entities in the amount of $819. Comments on the Finding and Each Recommendation: The Corporation has requested reimbursement from the related entity, which was received July 21, 2025. No further action is required.
View Audit 378168
Finding 1167084 (2025-003)
Material Weakness 2025
Civica Nevada
NV
Allowable Costs / Cost Principles
Corrective Action Plan: Management will ensure that submitted costs for reimbursement are in accordance with the approved grant budget. If an update to the budget is necessary, management will ensure the budget amendment is approved prior to submitting for reimbursement. Personnel Responsible for Co...
Corrective Action Plan: Management will ensure that submitted costs for reimbursement are in accordance with the approved grant budget. If an update to the budget is necessary, management will ensure the budget amendment is approved prior to submitting for reimbursement. Personnel Responsible for Corrective Action: Nachum Golodner, Academica Director of Accounting Anticipated Completion Date: June 30, 2026
View Audit 378165
Finding 1167049 (2025-003)
Material Weakness 2025
Milford Redevelopment and Housing Partnership
CT
HUD Housing Programs Special Tests & Provisions
The new Director of Finance was hired in February 2025. T he Director has prior public housing authority experience and is aware of accounting and reporting requirements.
The new Director of Finance was hired in February 2025. T he Director has prior public housing authority experience and is aware of accounting and reporting requirements.
View Audit 378142
Finding 1167048 (2025-002)
Material Weakness 2025
Milford Redevelopment and Housing Partnership
CT
HUD Housing Programs Cash Management Reporting
The first step was to hire a director of finance (the 3rd hirer in the past 2 years passed away suddenly) which was completed in February 2025. The second step was to hire third party CPA consultants familiar with accounting system to correct activity and design of system for ongoing use. Finally, t...
The first step was to hire a director of finance (the 3rd hirer in the past 2 years passed away suddenly) which was completed in February 2025. The second step was to hire third party CPA consultants familiar with accounting system to correct activity and design of system for ongoing use. Finally, training of support staff and monitoring of the monthly accounting procedures completed upon correction of historical activity.
View Audit 378142
Finding 1167047 (2025-001)
Material Weakness 2025
Cissna Park Senior Life Development, Nfp
IL
Internal Control / Segregation of Duties HUD Housing Programs
Jeff Cottingham, Management agent, and Diane Theesfeld, sponsor of project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
Jeff Cottingham, Management agent, and Diane Theesfeld, sponsor of project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
View Audit 378125
Finding 1167045 (2025-005)
Material Weakness 2025
Housing Authority of the City of Jersey City
NJ
HUD Housing Programs Special Tests & Provisions
Authority's Response and Planned Corrective Action: The Authority has recognized the material weakness in the Housing Voucher Cluster and will implement internal control procedures that will ensure compliance with federal regulations. Stepehen Cea, Executive Director, was designated to be responsibl...
Authority's Response and Planned Corrective Action: The Authority has recognized the material weakness in the Housing Voucher Cluster and will implement internal control procedures that will ensure compliance with federal regulations. Stepehen Cea, Executive Director, was designated to be responsible for implementing this corrective action by March 31, 2026.
View Audit 378113
Finding 1167044 (2025-004)
Material Weakness 2025
Housing Authority of the City of Jersey City
NJ
HUD Housing Programs Special Tests & Provisions
Authority's Response and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Housing Voucher Cluster to ensure that established internal control policies are being followed on a timely basis. Stepehen Cea, Executive Directo...
Authority's Response and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Housing Voucher Cluster to ensure that established internal control policies are being followed on a timely basis. Stepehen Cea, Executive Director, was designated to be responsible for implementing this corrective action by March 31, 2026.
View Audit 378113
Finding 1167043 (2025-003)
Material Weakness 2025
Housing Authority of the City of Jersey City
NJ
HUD Housing Programs
Authority's Response and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Housing Voucher Cluster to ensure that established internal control policies are being followed on a timely basis. Stepehen Cea, Executive Directo...
Authority's Response and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Housing Voucher Cluster to ensure that established internal control policies are being followed on a timely basis. Stepehen Cea, Executive Director, was designated to be responsible for implementing this corrective action by March 31, 2026.
View Audit 378113
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