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Corrective Action Plans

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Finding 1165051 (2025-002)
Material Weakness 2025
Souris Valley Special Services
ND
Allowable Costs / Cost Principles
2025-002 Contact Person Kelsie Harris, Business Manager Corrective Action Plan The time certifications that were missed during the year under audit was an isolated incident. The time certifications have already been done this month for our current fiscal year and we will ensure that time certificati...
2025-002 Contact Person Kelsie Harris, Business Manager Corrective Action Plan The time certifications that were missed during the year under audit was an isolated incident. The time certifications have already been done this month for our current fiscal year and we will ensure that time certifications are properly filed so this does not happen again. Completion Date Souris Valley Special Services will implement immediately.
View Audit 375169
Finding 1165049 (2025-001)
Material Weakness 2025
The Access Agency, INC
CT
Eligibility
Below you will find our corrective action plan to address the one finding in our FY 2025 Federal Single Audit, which received an unmodified opinion from our auditor Audit Finding #: 2025-1 Eligibility Determination Grantor: Department of Health and Human Services Federal Program Name: Low Income Hom...
Below you will find our corrective action plan to address the one finding in our FY 2025 Federal Single Audit, which received an unmodified opinion from our auditor Audit Finding #: 2025-1 Eligibility Determination Grantor: Department of Health and Human Services Federal Program Name: Low Income Home Energy Assistance (LIHEAP) Federal Assistance Listing (CFDA#): 93.568 Description: During the audited year July 2024 – June 2025, Access paid benefits for one individual whose income was over the threshold of 60% of the CT state median income. The income was documented, but incorrectly calculated. Statement of Concurrence: Access management concurs with the audit finding: Corrective Action: Access has put in place written procedures as follows: ○Access will provide additional training support and resources to staff to ensure that all LIHEAPapplications are certified in an accurate manner. ○Access will expand its internal file audit process to continue maintining a master log of all filesreviewed and also note any major findings so a timely response can be made.
View Audit 375165
Finding 1165048 (2025-001)
Material Weakness 2025
Housing Authority of Washington County
MD
HUD Housing Programs Significant Deficiency
U.S. Department of Housing and Urban Development Housing Voucher Cluster-Assistance Listing No. No. 14.871 and 14.879 Recommendation: We recommend that the housing authority designate an individual to ensure HQS inspections are completed timely. Explanation of disagreement with audit finding: There ...
U.S. Department of Housing and Urban Development Housing Voucher Cluster-Assistance Listing No. No. 14.871 and 14.879 Recommendation: We recommend that the housing authority designate an individual to ensure HQS inspections are completed timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Our internal audits take place monthly. The HCV department leadership pulls the list of recertifications, interims, and new admissions and samples 10% of each to ensure they have been done correctly, with all information documented. This internal audit includes checking the rent calculation, utilities, verification documents, and tenant/landlord notification. The agency has been completing this internal practice consistently since February 2024. We have designated this responsibility to an HCV staff member. Name(s) of the contact person(s) responsible for corrective action: Morgan Gower Planned completion date for corrective action plan: In progress as of February 2024 and ongoing.
View Audit 375153
Finding 1165046 (2025-001)
Material Weakness 2025
Southgate Community School District
MI
Procurement, Suspension & Debarment Allowable Costs / Cost Principles
The district will routinely check the website, print out the list of vendors, and date the print out.
The district will routinely check the website, print out the list of vendors, and date the print out.
View Audit 375146
Finding 1165041 (2025-001)
Material Weakness 2025
Mid-State Technical College
WI
Student Financial Aid
It is our understanding that the issue is occurring for many instituations and appears to be due to changes in processes at the National Clearinghouse. We will monitor steps taken and updates made to maintain awareness of any resolution to the issue made at the Clearinghouse. We will also develop an...
It is our understanding that the issue is occurring for many instituations and appears to be due to changes in processes at the National Clearinghouse. We will monitor steps taken and updates made to maintain awareness of any resolution to the issue made at the Clearinghouse. We will also develop an internal process to review student status effective dates as reflected in NSLDS and make updates as needed.
View Audit 375137
Finding 1164992 (2025-003)
Material Weakness 2025
Belmont Metropolitan Housing Authority
OH
HUD Housing Programs Reporting
The Housing Authority will appoint staff not already responsible for entering utility consumption and cost to check data entry for errors, and inform staff who enters this data what needs corrected on a monthly basis. For the inconsistencies relating to Form 52722, this form is prepared by our fee a...
The Housing Authority will appoint staff not already responsible for entering utility consumption and cost to check data entry for errors, and inform staff who enters this data what needs corrected on a monthly basis. For the inconsistencies relating to Form 52722, this form is prepared by our fee accountant with data provided by Belmont Metropolitan Housing Authority. Due to the retirement of both the Executive Director and the Finance Manager in October 2021 and January 2022 respectively, there was not proper explanation on preparing this form internally. Since then BMHA staff have gained a better understanding of this, particularly through this audit finding and will be checking form 52772 for accuracy after it is completed by the fee accountant more thoroughly and with a better understanding of what this form entails and requires
View Audit 375097
Finding 1164991 (2025-002)
Material Weakness 2025
Donnelly College
KS
Student Financial Aid Period of Performance Reporting
Contact Person: Ron Dempsey, Controller Views of Responsible Officials and Planned Corrective Action: Management concurs with the finding. The College experienced some turnover during the year. The new director was unaware that the Cost of Attendance was not being updated when a change in the award ...
Contact Person: Ron Dempsey, Controller Views of Responsible Officials and Planned Corrective Action: Management concurs with the finding. The College experienced some turnover during the year. The new director was unaware that the Cost of Attendance was not being updated when a change in the award was submitted COD due to a change in the student’s schedule. The director is now aware that these changes must be updated manually in COD and has implemented procedures to ensure that the COA is reviewed whenever a revision to the student award is submitted to COD. The college will also confer with the software vendor to determine if any settings in the student information need to be corrected for this update to be automated. The new director of financial aid has been through substantial training in the last six months to better understand how the college’s software communicates with COD and has implemented procedures to ensure the timely submission of disbursements to COD after the disbursements have been made in the student information system. Anticipated Completion Date: Prior records with issues were corrected on September 1, 2025 and ongoing monitoring is taking place
View Audit 375093
Finding 1164990 (2025-001)
Material Weakness 2025
Donnelly College
KS
Student Financial Aid Internal Control / Segregation of Duties Eligibility
Contact Person: Ron Dempsey, Controller Views of Responsible Officials and Planned Corrective Action: Management concurs with the finding. This was an unusual circumstance where a student was withdrawn from the college before they were awarded any federal aid. The director has put in place procedure...
Contact Person: Ron Dempsey, Controller Views of Responsible Officials and Planned Corrective Action: Management concurs with the finding. This was an unusual circumstance where a student was withdrawn from the college before they were awarded any federal aid. The director has put in place procedures to review the eligibility for federal aid of any student who withdraws to determine whether a post withdrawal disbursement is appropriate. Anticipated Completion Date: January 1, 2026
View Audit 375093
Finding 1164987 (2025-001)
Material Weakness 2025
Spartanburg County School District Two
SC
Special Tests & Provisions
The District agrees with the findings. The omission occurred because an outdated private school contact list was used, and a newly opened private school was not identified during 2024 and 2025 Title I consultation periods. To prevent reoccurrence, the District will: 1) conduct an annual verification...
The District agrees with the findings. The omission occurred because an outdated private school contact list was used, and a newly opened private school was not identified during 2024 and 2025 Title I consultation periods. To prevent reoccurrence, the District will: 1) conduct an annual verification of all private schools within District boundaries before each Title I funding cycle, and 2) maintain and update a current contact list and document all outreach and consultation efforts. These steps will ensure full compliance with equitable services requirements moving forward.
View Audit 375069
Finding 1164983 (2025-002)
Material Weakness 2025
Lexington Housing Authority
NC
HUD Housing Programs
The PHA accepts the recommendations from the audit report, to ensure all future SEM<AP submissions are reviewed and approved by the Board of Commissioners within 60 dayts of the fiscal year end
The PHA accepts the recommendations from the audit report, to ensure all future SEM<AP submissions are reviewed and approved by the Board of Commissioners within 60 dayts of the fiscal year end
View Audit 375029
Finding 1164982 (2025-001)
Material Weakness 2025
Outside in
OR
Actions taken: The Fiscal Department through the Revenue Cycle Manager (RCM) will continue to convene a regular task group made up of the RCM, two Front-desk Managers, and the EHR Support Analyst (ESA). The task group revised the verification form so that it requires sign-off/initials from the front...
Actions taken: The Fiscal Department through the Revenue Cycle Manager (RCM) will continue to convene a regular task group made up of the RCM, two Front-desk Managers, and the EHR Support Analyst (ESA). The task group revised the verification form so that it requires sign-off/initials from the front desk staff receiving and reviewing the form and conducted regular desk audits which improved compliance a great deal. This year, a copy of the form has been marked up to highlight the areas that must be reviewed prior to being accepted at the front desk. Front desk staff will continue to sign the forms as they receive them. Front desk managers will review forms to ensure they are completed correctly. The RCM and ESA will continue to conduct weekly desk-audits to determine if forms are being filled out correctly and if billings correctly reflect the form calculations. The task group will then determine specific training for front-desk staff that are identified during the desk audit. Anticipated first Completion Date: January 31, 2026 (for Month End January) Responsible Contact Person: Tina Kirk, Finance Director
View Audit 375024
Finding 1164980 (2025-001)
Material Weakness 2025
Gibb Cairo Village, Inc.
FL
Cash Management HUD Housing Programs
MANAGEMENT AGREES WITH THE FINDING. THE SECURITY DEPOSIT DEFICIENCY WAS FUNDED ON OCTOBER 3, 2024, IN THE AMOUNT OF $1,802. MANAGEMENT WILL ENSURE THAT THE SECURITY DEPOSITS ARE PROPERLY FUNDED IN THE FUTURE.
MANAGEMENT AGREES WITH THE FINDING. THE SECURITY DEPOSIT DEFICIENCY WAS FUNDED ON OCTOBER 3, 2024, IN THE AMOUNT OF $1,802. MANAGEMENT WILL ENSURE THAT THE SECURITY DEPOSITS ARE PROPERLY FUNDED IN THE FUTURE.
View Audit 375012
Finding 1164979 (2025-003)
Material Weakness 2025
Acadia Parish School Board
LA
Reporting
Additional training will be provided, and additional staff will be assigned to oversee reporting requirements to ensure that reports are submitted timely and accurately.
Additional training will be provided, and additional staff will be assigned to oversee reporting requirements to ensure that reports are submitted timely and accurately.
View Audit 374996
Finding 1164978 (2025-002)
Material Weakness 2025
Acadia Parish School Board
LA
Subrecipient Monitoring Allowable Costs / Cost Principles Internal Control / Segregation of Duties § 200.303 § 200.403
We are reinforcing our invoice verification procedures which include specific instructions on how to enter invoices including invoices without unique numbers so that the accounting system will flag and prevent any future duplicate payments. The accounts payable staff will also receive a refresher tr...
We are reinforcing our invoice verification procedures which include specific instructions on how to enter invoices including invoices without unique numbers so that the accounting system will flag and prevent any future duplicate payments. The accounts payable staff will also receive a refresher training.
View Audit 374996
Finding 1164977 (2025-003)
Material Weakness 2025
Sweetwater County School District #1
WY
Procurement, Suspension & Debarment § 200.213 § 200.214 § 200.318 § 200.320
Corrective Action Plan for Audit Finding 2025-003: Procurement Procedures (Significant Deficiency and Noncompliance - IDEA Special Education Federal Program) Finding Summary: Auditors identified two instances in which procurement transactions did not comply with the District's procurement policy or ...
Corrective Action Plan for Audit Finding 2025-003: Procurement Procedures (Significant Deficiency and Noncompliance - IDEA Special Education Federal Program) Finding Summary: Auditors identified two instances in which procurement transactions did not comply with the District's procurement policy or federal Uniform Guidance requirements. Specifically, bids were not solicited as required, and suspension and debarment checks were not performed or documented for the vendors prior to contract award. Root Cause: The exceptions occured due to a gap in the District's internal control structure. These procedures were not being consistently performed, and prior management was unaware the requirements under federal Uniform Guidance were not being followed. Corrective Action: The District will establish and implement policies and procedures to ensure all federally funded procurements comply with Uniform Guidance requirements. This includes: 1. Soliciting bids or proposals in accordance with applicable competitive procurement thresholds. 2. Performing and documenting suspension and debarment verifications for all vendors, including tracking results appropriately. 3. Providing training to staff responsible for federal procurement to ensure ongoing compliance and understanding of federal requirements. These actions are intended to ensure that contracts are awarded fairly, to responsible parties, and in full compliance with federal regulations. Documentation of all procurement steps will be maintained to demonstrate compliance during future audits. Responsible Parties: Fiona Barry, Assistant CFO, and Matthew Gonzales, CFO, are responsible for overseeing implementation, ensuring proper documentation, and providing staff training. Timeline: The corrective actions are scheduled for implementation by March 2026 and will continue as part of the District's ongoing procurement compliance process.
View Audit 374989
Finding 1164976 (2025-004)
Material Weakness 2025
Bemidji Regional Interdistrict Council No. 998
MN
Reporting Internal Control / Segregation of Duties
1. Correcting Plan The Council will implement an internal control policy to ensure that all reporting is filed timely. 2. Explanation of Disagreement with the Audit Findings There is essentially no disagreement with the finding. 3. Official Responsible for Insuring CAP The Executive Director, Renae ...
1. Correcting Plan The Council will implement an internal control policy to ensure that all reporting is filed timely. 2. Explanation of Disagreement with the Audit Findings There is essentially no disagreement with the finding. 3. Official Responsible for Insuring CAP The Executive Director, Renae Donaghue, is responsible for carrying out the corrective action plan. 4. Planned Completion Date for CAP Immediately. 5. Plan to Monitor Completion of CAP The Executive Director will monitor completion of the CAP updates to the Board of Education, on an annual basis.
View Audit 374947
Finding 1164970 (2025-003)
Material Weakness 2025
Bemidji Regional Interdistrict Council No. 998
MN
Allowable Costs / Cost Principles Internal Control / Segregation of Duties
1. Correcting Plan Council will review and update internal control policies and procedures over cash disbursements. 2. Explanation of Disagreement with the Audit Findings There is essentially no disagreement with the finding. 3. Official Responsible for Insuring CAP The Executive Director, Renae Don...
1. Correcting Plan Council will review and update internal control policies and procedures over cash disbursements. 2. Explanation of Disagreement with the Audit Findings There is essentially no disagreement with the finding. 3. Official Responsible for Insuring CAP The Executive Director, Renae Donaghue, is responsible for carrying out the corrective action plan. 4. Planned Completion Date for CAP Immediately. 5. Plan to Monitor Completion of CAP The Director will monitor completion of the CAP.
View Audit 374947
Finding 1164963 (2025-001)
Material Weakness 2025
St. Simeon II Housing Development Fund Company, Inc.
NY
Cash Management HUD Housing Programs
Management will implement measures to ensure the Organization will deopsit "Surplus Cash" as defined by HUD, existing at the end of the fiscal year in a residual receipts account in the name of the Organization within 90 days subsequent to the end of the fiscal year.
Management will implement measures to ensure the Organization will deopsit "Surplus Cash" as defined by HUD, existing at the end of the fiscal year in a residual receipts account in the name of the Organization within 90 days subsequent to the end of the fiscal year.
View Audit 374934
Finding 1164934 (2025-002)
Material Weakness 2025
Ypsilanti Community Schools
MI
Cash Management Significant Deficiency Internal Control / Segregation of Duties § 200.305
Corrective Action: The Finance Director will establish clear timelines for submitting and processing payment requests to prevent any discrepancies in cash requests or disbursements. Well-defined internal procedures, including submission deadlines and approval workflows, will ensure that funds are re...
Corrective Action: The Finance Director will establish clear timelines for submitting and processing payment requests to prevent any discrepancies in cash requests or disbursements. Well-defined internal procedures, including submission deadlines and approval workflows, will ensure that funds are requested, approved, and drawn down efficiently. Ongoing monitoring of pending requests, coupled with proactive communication among team members, will further support timely financial management and minimize any risks. Responsible Person: Director of Finance
View Audit 374865
Finding 1164933 (2025-001)
Material Weakness 2025
Ypsilanti Community Schools
MI
Material Weakness Reporting Internal Control / Segregation of Duties
Corrective Action: The Finance Director and Business Office will undergo additional training with Tyler Technologies, Michigan School Business Officials, and others to optimize financial processes and transaction processing. The team will adhere to the state business calendar for timely reconciliati...
Corrective Action: The Finance Director and Business Office will undergo additional training with Tyler Technologies, Michigan School Business Officials, and others to optimize financial processes and transaction processing. The team will adhere to the state business calendar for timely reconciliations, budget amendments, and internal control reviews. Responsible Person: Director of Finance
View Audit 374865
Finding 1164928 (2025-003)
Material Weakness 2025
Ypsilanti Community Schools
MI
Internal Control / Segregation of Duties Material Weakness
Corrective Action: The Business Office will implement enhanced internal control procedures to ensure that all expenditures are accurately allocated to the appropriate program account, function, and object code. As part of this process, the Director of Finance will perform regular comparisons of actu...
Corrective Action: The Business Office will implement enhanced internal control procedures to ensure that all expenditures are accurately allocated to the appropriate program account, function, and object code. As part of this process, the Director of Finance will perform regular comparisons of actual expenditures to budgeted amounts. This review will help identify potential misstatements, detect coding errors, and ensure that financial transactions are correctly recorded in accordance with state and district accounting requirements. Responsible Person: Director of Finance and Grant Managers
View Audit 374865
Finding 1164918 (2025-004)
Material Weakness 2025
Waterford-Halfmoon Union Free School District
NY
Procurement, Suspension & Debarment School Nutrition Programs § 200.214 § 200.314 § 200.318
The District will monitor vendors to ensure they are able to accept federal monies. The District will also review all invoices relating to bids to verify correct charges. Kayla Quick, Accounts Payable Clerk. 6/30/2026
The District will monitor vendors to ensure they are able to accept federal monies. The District will also review all invoices relating to bids to verify correct charges. Kayla Quick, Accounts Payable Clerk. 6/30/2026
View Audit 374859
Finding 1164914 (2025-004)
Material Weakness 2025
Gloversville Enlarged School District
NY
School Nutrition Programs § 200.214
Action taken: A new secretary (A. Chittenden) was hired in February and wasn't aware this needed to take place. It was assumed that Capital Region BOCES (the district contracts food services management through them) was performing that on the district's behalf. Ms. Chittenden has been made aware tha...
Action taken: A new secretary (A. Chittenden) was hired in February and wasn't aware this needed to take place. It was assumed that Capital Region BOCES (the district contracts food services management through them) was performing that on the district's behalf. Ms. Chittenden has been made aware that this is part of her job duties. Anticipated completion date: immediately
View Audit 374852
Finding 1164910 (2025-003)
Material Weakness 2025
Gloversville Enlarged School District
NY
Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties § 200.402 § 200.403
Action taken: The district is hiring an additional account clerk (N: Tonn) and the deputy treasurer (R. Heimer) will begin working with the treasurer (C. Meher) so that the treasurer can focus more closely on reporting and more of the duties of the business manager. Review of the final cost reports ...
Action taken: The district is hiring an additional account clerk (N: Tonn) and the deputy treasurer (R. Heimer) will begin working with the treasurer (C. Meher) so that the treasurer can focus more closely on reporting and more of the duties of the business manager. Review of the final cost reports is ongoing and the Comptroller's Office and/or Office of Grants Finance will be contacted once the internal audit is complete to make any necessary adjustments. This will be done by the treasurer, C. Meher. Anticipated completion date: will begin January 5, 2026 and continue throughout the school year
View Audit 374852
Finding 1164908 (2025-001)
Material Weakness 2025
Carman-Ainsworth Community Schools
MI
School Nutrition Programs
Carman-Ainsworth Community Schools submits the following corrective action plan concerning finding 2025-001 on the schedule of findings and questioned costs: 2025-001– Significant Deficiency – Noncompliance – Allowable Costs / Payroll Plan – During the audit, we were made aware of 3 instances in whi...
Carman-Ainsworth Community Schools submits the following corrective action plan concerning finding 2025-001 on the schedule of findings and questioned costs: 2025-001– Significant Deficiency – Noncompliance – Allowable Costs / Payroll Plan – During the audit, we were made aware of 3 instances in which employees were not paid according to their actual hours worked. Due to this finding, the School District business office will review all payroll registers for each pay and match hourly employees timesheets to all registers to ensure actual hours worked are used in calculation. Timetable for Completion – Implementation for this will begin immediately upon issuance of the audit reports. Responsible Officials – Assistant Superintendent
View Audit 374848
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