Corrective Action Plans

Finding 33340 (2022-002)

Material Weakness 2022

OH

Matching / Level of Effort / Earmarking Special Tests & Provisions

Finding Number: 2022-002 Prevailing Wage Rate Requirement This district is aware of the Prevailing Wage Rate Requirements. The auditors actually tested two vendors, Gardiner and SCG Fields. The Prevailing Wage documentation for Gardiner was...

Finding Number: 2022-002 Prevailing Wage Rate Requirement This district is aware of the Prevailing Wage Rate Requirements. The auditors actually tested two vendors, Gardiner and SCG Fields. The Prevailing Wage documentation for Gardiner was reviewed and the district was compliant. In the case of SCG Fields, a different employee was overseeing this project. This employee attended all weekly meetings for SCG Fields where construction costs, including wages and construction updates were discussed. On a monthly basis invoices were received from the vendor which were reviewed and signed off by the manager. The manager did not have the weekly copies of the wages in his file cabinet because the supervisor with whom he met on a weekly basis has the copies In his file cabinet. At this time the District is in possession of the weekly prevailing wage payroll reports. Also, the Finding stated that $1,290,226 was paid to SCG Fields. That is true, however, approximately $191,400 were gross wages, which represents approximately 15% of the total amount paid in fiscal year 2022 for gross wages. Corrective Action Plan 1. All copies of the weekly payroll are now in the office of the Business and Operations Manager. 2. Copies of the Prevailing Wage Payroll are being emailed weekly. Anticipated Completion Date: This plan went into effect immediately, March 2023 Responsible Contact Person: Diana C. Whitt

View Audit 33665

Finding 33339 (2022-001)

None 2022

Transylvania University

KY

Student Financial Aid Matching / Level of Effort / Earmarking Reporting

Identifying Number: 2022-001 Finding: Transylvania University did not report 2 withdrawn students who ceased enrollment to the National Students Loan Database System (NSLDS) in a timely manner. Corrective Actions Taken or Planned: This issue occurred because unofficial withdrawals were processed ...

Identifying Number: 2022-001 Finding: Transylvania University did not report 2 withdrawn students who ceased enrollment to the National Students Loan Database System (NSLDS) in a timely manner. Corrective Actions Taken or Planned: This issue occurred because unofficial withdrawals were processed over a period of time, rather than all at once following the completion of a term. The financial aid staff member lost track of which steps had been completed and which had not. In the future, when processing unofficial withdrawals and discovering additional information is needed from a faculty member to complete the process for one student, the university will complete the process in its entirety, including enrollment reporting, for each student as soon as all necessary information is present. Estimated Completion Date: February 28, 2023 Responsible Personnel: Jennifer Priest, Director of Financial Aid

View Audit 33587

Finding 33334 (2022-001)

Significant Deficiency 2022

Gahanna-Jefferson Public School District

OH

School Nutrition Programs Subrecipient Monitoring Cash Management

Finding Number: 2022-001 Planned Corrective Action: Accurate count of student meals Anticipated Completion Date: 08/01/2022 ? implementation date Responsible Contact Person: Megan Schweller, Food Service Supervisor Action Plan: To ensure accurate daily meal counts and recordkeeping, Infinite Campu...

Finding Number: 2022-001 Planned Corrective Action: Accurate count of student meals Anticipated Completion Date: 08/01/2022 ? implementation date Responsible Contact Person: Megan Schweller, Food Service Supervisor Action Plan: To ensure accurate daily meal counts and recordkeeping, Infinite Campus, a new Point of Sale System, has been implemented into the Food Service Department, effective 08/01/2022. This system streamlines a more effective transaction process, as well as enables the department to better retain transaction histories on a daily, monthly, and yearly basis. Daily counts are recorded electronically through the system, thus eliminating the manual counting of student meals.

View Audit 31699

Finding 33333 (2022-001)

Significant Deficiency 2022

Village Cooperative of Lakewood

CO

Internal Control / Segregation of Duties Significant Deficiency

The Board of Directors is and will remain involved in the financial affairs of the Cooperative.

View Audit 30758

Finding 33332 (2022-002)

None 2022

Imdt Acquisition, LLC Dba Ross Medical Ed Ctr

MI

Reporting

CORRECTIVE ACTIVE PLAN Independent Audit Firm: Sikich LLP Audit Period: July 1, 2021 to June 30, 2022 A. Comments on Findings and Recommendations: Finding 2022-002 ? Inaccurate Reporting The institution concurs with the independent auditor that the CRRSAA- Quarter ended December 31, 2021 incor...

CORRECTIVE ACTIVE PLAN Independent Audit Firm: Sikich LLP Audit Period: July 1, 2021 to June 30, 2022 A. Comments on Findings and Recommendations: Finding 2022-002 ? Inaccurate Reporting The institution concurs with the independent auditor that the CRRSAA- Quarter ended December 31, 2021 incorrectly reported the number of students who had received grants as 329 instead of the correct number of 345 due to a clerical error. B. Actions Taken or Planned: The institution has subsequently updated the report with the correct number and will conduct an additional review prior to reporting in the future. Signature Anthony Iaquinto CFO/Treasurer/CAO Fax:810-740-1007 Official Telephone: 810-740-1007 E-Mail Address: tiaquinto@rosseducation .edu

View Audit 30757

Finding 33331 (2022-001)

Significant Deficiency 2022

Center for Pan Asian Community Services, Inc.

GA

Procurement, Suspension & Debarment

Finding Number: 2022-001 CFDA Number: 93.224, Health Center Program Federal Agency: U.S. Department of Health and Human Services Questioned Cost: N/A Responsible Persons, Title: Chaiwon Kim, CEO Keun Kim, Chief Compliance Officer Corrective Action Implementation/Resolution Date: June 13,...

Finding Number: 2022-001 CFDA Number: 93.224, Health Center Program Federal Agency: U.S. Department of Health and Human Services Questioned Cost: N/A Responsible Persons, Title: Chaiwon Kim, CEO Keun Kim, Chief Compliance Officer Corrective Action Implementation/Resolution Date: June 13, 2022 The Organization implemented corrective action procedures to ensure that the annual conflict of interest disclosure form is completed by all employees and Board members and any actual or perceived conflicts of interest shall be addressed by the Board. All lease agreements will be approved through the competitive bids process, per the Organization?s procurement policy. Any Board member or officer of the Organization with an actual or perceived conflict of interest will remove themselves from any discussions concerning proposed transaction or arrangement discussions and refrain from voting on any associated matters. On June 13, 2022, management implemented these corrective action procedures and submitted notification to HRSA in accordance with HRSA regulations.

View Audit 36096

Finding 33330 (2022-002)

Significant Deficiency 2022

Minnesota Teen Challenge, Inc.

MN

Allowable Costs / Cost Principles Significant Deficiency § 200.303

Finding 2022-002 Activities Allowed or Unallowed and Allowable Costs/Cost Principles Significant Deficiency in Internal Control over Compliance Federal Agency Name: Department of Health and Human Services Program Name: COVID-19 Provider Relief Fund and American Rescue Plan (ARP) Rural Distributio...

Finding 2022-002 Activities Allowed or Unallowed and Allowable Costs/Cost Principles Significant Deficiency in Internal Control over Compliance Federal Agency Name: Department of Health and Human Services Program Name: COVID-19 Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Applicable Federal Award Number and Year ? Period 4 TIN #411517351 Federal Assistance Listing #93.498 Finding Summary: The Organization claimed a portion of expenses that benefited the period outside of the period of availability for period 4 which was January 1, 2020 to December 31, 2022. Responsible Individuals: Twila Jensen, Senior Vice President, Finance Corrective Action Plan: Management will enhance internal controls to ensure all cash disbursements are not only reviewed and approved prior to payment to ensure that all payments are necessary, correct, meet the requirements of the federal program, but include an assessment of the period of availability, and are properly recorded in the reports required to be submitted to the federal agency. Anticipated Completion Date: 7/28/2023

View Audit 36092

Finding 33329 (2022-003)

None 2022

Ch'oosghai Community School Board of Education, Inc.

NM

Reporting

Findings Related to Federal Awards Finding Number: 2022-003 Responsible Persons: Business Manager, Ramona Antone-Nez Anticipated Completion Date: June 2023 Planned Corrective Action: The school has hired a new business manager and has hired an independent consulting firm to help with reporting...

Findings Related to Federal Awards Finding Number: 2022-003 Responsible Persons: Business Manager, Ramona Antone-Nez Anticipated Completion Date: June 2023 Planned Corrective Action: The school has hired a new business manager and has hired an independent consulting firm to help with reporting requirements required to be filed.

View Audit 35334

Finding 33328 (2022-002)

None 2022

Ch'oosghai Community School Board of Education, Inc.

NM

Reporting

Finding Number: 2022-002 ? Compliance with IRS and state payroll tax deposit requirements Responsible Persons: Business Manager, Ramona Antone-Nez Anticipated Completion Date: Corrected August 2022 Planned Corrective Action: The school has filed all the required payroll tax deposits.

View Audit 35334

Finding 33327 (2022-001)

Material Weakness 2022

Ch'oosghai Community School Board of Education, Inc.

NM

Reporting Internal Control / Segregation of Duties

Finding Number: 2022-001 - Account Reconciliations Responsible Persons: Business Manager, Ramona Antone-Nez Anticipated Completion Date: June 2023 Planned Corrective Action: The school has a new business manager and has hired an independent consulting firm to help with correct account reconcil...

Finding Number: 2022-001 - Account Reconciliations Responsible Persons: Business Manager, Ramona Antone-Nez Anticipated Completion Date: June 2023 Planned Corrective Action: The school has a new business manager and has hired an independent consulting firm to help with correct account reconciliations.

View Audit 35334

Finding 33326 (2022-002)

Significant Deficiency 2022

City of West Melbourne, Florida

FL

Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303

2022-002 Review of Reports Recommendation: We recommend the City retain documentation of the review of the quarterly reports required by the grantor. This can be accomplished through the use of an email from the City Manager indicating that his review has been completed and that the report has been ...

2022-002 Review of Reports Recommendation: We recommend the City retain documentation of the review of the quarterly reports required by the grantor. This can be accomplished through the use of an email from the City Manager indicating that his review has been completed and that the report has been approved for release to the grantor. Corrective Action: The City recognizes the requirement to document review of the quarterly reports and while quarterly reports were reviewed, documentation was not provided. Procedures have been changed so that documentation in the form of a written or electronic approval of the report will be retained. Responsible Parties: Candice Blake, Finance Director Anticipated Completion Date: September 30, 2023

View Audit 33079

Finding 33325 (2022-001)

None 2022

Revitz House Corporation

MD

HUD Housing Programs

Views of Responsible Officials and Planned Corrective Action: In each of the three instances noted, the tenant was an existing tenant converting to Section 8 subsidy. The tenant did not physically change apartments; therefore, a move-in did not take place and a move-in inspection was not completed. ...

Views of Responsible Officials and Planned Corrective Action: In each of the three instances noted, the tenant was an existing tenant converting to Section 8 subsidy. The tenant did not physically change apartments; therefore, a move-in did not take place and a move-in inspection was not completed. Revitz House Corporation now understands that HUD may view this circumstance as a move-in and will put control procedures in place to document move-in inspections in accordance with the HUD Handbook on a go-forward basis.

View Audit 33075

Finding 33306 (2022-002)

Significant Deficiency 2022

The Ministry of Caring, INC

DE

Questioned Costs Allowable Costs / Cost Principles

Corrective Action Plan: Once a week or more frequently depending upon the volume, the Grant Accountant, Controller and CFO will meet and review the pending grant submissions. Contact Person Responsible for Corrective Action: Dan Habbart, Controller and/or Karen Smith, CFO Anticipated Completion Date...

Corrective Action Plan: Once a week or more frequently depending upon the volume, the Grant Accountant, Controller and CFO will meet and review the pending grant submissions. Contact Person Responsible for Corrective Action: Dan Habbart, Controller and/or Karen Smith, CFO Anticipated Completion Date of Corrective Action: To begin immediately.

View Audit 29591 Questioned Costs: $1

Finding 33305 (2022-001)

Significant Deficiency 2022

The Ministry of Caring, INC

DE

Internal Control / Segregation of Duties

Corrective Action Plan: Initial and subsequent rent calculation will be completed by the Family Resource Coordinator. Family Resource Coordinator will submit to Program Director for review and sign off that it?s complete. Program Director will submit to grant compliance staff who will review and con...

Corrective Action Plan: Initial and subsequent rent calculation will be completed by the Family Resource Coordinator. Family Resource Coordinator will submit to Program Director for review and sign off that it?s complete. Program Director will submit to grant compliance staff who will review and confirm accuracy (and track on spreadsheet, additional step). Grant compliance staff will submit to Deputy Director of Programs tracking spreadsheet to confirm completion (new step). Will review rent calculation with all staff who does rent calculation at a minimum of six times each year. Contact Person Responsible for Corrective Action: John Bates, Deputy Director of Programs Anticipated Completion Date of Corrective Action: To begin immediately.

View Audit 29591

Finding 33304 (2022-002)

Significant Deficiency 2022

The Center for Relationship Education

CO

The Center for Relationship Education has implemented a two-part review process to ensure all costs are allowable. Upon submission of expenses, the Vice President of Operations reviews each expense and allocation to ensure they are allowable. After approval by the Vice President, the Financial Manag...

The Center for Relationship Education has implemented a two-part review process to ensure all costs are allowable. Upon submission of expenses, the Vice President of Operations reviews each expense and allocation to ensure they are allowable. After approval by the Vice President, the Financial Manager also individually verifies each transaction before final processing and request for reimbursement.

View Audit 29587

Finding 33303 (2022-001)

Significant Deficiency 2022

The Center for Relationship Education

CO

The Center for Relationship Education has implemented a process for each pay period to allocate a percentage to any overtime hours. All OT hours will then be averaged into the total hours, to ensure the Grant(s) are never being billed more hours than paid for within the salary of an employee.

View Audit 29587

Finding 33302 (2022-001)

Material Weakness 2022

Rescue, INC

VT

Subrecipient Monitoring Material Weakness Reporting § 200.303

TIMELY BANK RECONCILIATIONS: Bank statements were not being reconciled in a timely manner sometimes it was several months later that the statements were reviewed. We will hire an outside bookkeeper to facilitate bank reconciliations, which was completed at the beginning of FY23. We will also grant...

TIMELY BANK RECONCILIATIONS: Bank statements were not being reconciled in a timely manner sometimes it was several months later that the statements were reviewed. We will hire an outside bookkeeper to facilitate bank reconciliations, which was completed at the beginning of FY23. We will also grant access for bookkeeper to Rescue, Inc.'s online bank statements. This eliminates the extra step of the bookkeeper requesting statements as they can log into the bank account and pull the statements themselves when they are ready to work on them. This was also completed in June 2023. YEAR-END ACCRUALS AND ADJUSTING ENTRIES: Year-end adjustments were not made in the prior year. This was a result of the previous auditor not completing them in a timely manner. Due to deadlines, the FY22 audit was started before the FY21 audit was completed. We will formulate a comprehensive checklist for year-end activities to ensure all accruals and adjustments are made properly. QUARTERLY TRIAL BALANCE REVIEW: Balances were not accurate as the auditor had to make many audit adjusting entries. We will schedule quarterly trial balance reviews to identify any discrepancies or anomalies. We will also document findings from the trial balance reviews and develop an action plan to address identified issues. DEPRECIATION POLICIES AND SCHEDULE: Purchased items that met capital policy guidelines were expensed. We will implement a consistent monthly schedule for maintaining and recording depreciation. We will also set up a recurring entry in QuickBooks so that the depreciation entry is made automatically monthly. The depreciation schedule will be updated promptly whenever new assets are acquired. MONTHLY ENTRIES FOR INVESTMENTS, PREPAID EXPENSES, AND DEFERRED REVENUE: Entries for these financial items were not done properly and at best, were done quarterly. We will develop clear policies for entering investment activity, prepaid expense adjustments, and deferred revenue adjustments. Also, any entries related to these accounts will be done monthly to ensure timely reflection in the financial statements.

View Audit 29586

Finding 33227 (2022-001)

Material Weakness 2022

Housing Authority of City of Borger

TX

Procurement, Suspension & Debarment Material Weakness Reporting

CORRECTIVE ACTION PLAN 2 CFR ? 200.511(c) December 30, 2022 U.S. Department of Housing and Urban Development The Housing Authority of the City of Borger, Texas respectfully submits the following corrective action plan for the year ending March 31, 2022. David A. Boring, CPA 6911 68th Str...

CORRECTIVE ACTION PLAN 2 CFR ? 200.511(c) December 30, 2022 U.S. Department of Housing and Urban Development The Housing Authority of the City of Borger, Texas respectfully submits the following corrective action plan for the year ending March 31, 2022. David A. Boring, CPA 6911 68th Street Lubbock, TX 79424 Audit Period: April 1, 2021 ? March 31, 2022 The findings from the March 31, 2022 schedule of findings and questioned cost are referenced below. The findings are numbered consistently with the numbers assigned in the schedule. Finding Number Planned Corrective Action Anticipated Completion Date Responsible Contact Person 2022-001 We are working with our fee accountant to ensure our that fixed assets and expenses are appropriately recorded. 12/30/2022 Cristi LaJeunesse, Executive Director If the Department of Housing and Urban Development has questions regarding this plan, please call Cristi LaJeunesse, Executive Director at (830) 583-2321. Sincerely yours, Cristi LaJeunesse, Executive Director

View Audit 29511

Finding 33220 (2022-006)

Significant Deficiency 2022

Heartland Alliance for Human Needs & Human Rights

IL

Questioned Costs Period of Performance Subrecipient Monitoring § 200.303 § 200.308 § 200.344 § 200.403 § 200.458

2022-006: Internal Control Over Compliance and Compliance with Period of Performance Management is emphasizing prompt period closing to ensure that know Items are recorded in the wrong period. New layers of internal control have been added to ensure detailed review of accounting transactions. Th...

2022-006: Internal Control Over Compliance and Compliance with Period of Performance Management is emphasizing prompt period closing to ensure that know Items are recorded in the wrong period. New layers of internal control have been added to ensure detailed review of accounting transactions. The ERM department is in the process of hiring an international compliance director, whose team will work as the second set of eyes (internal audit function) to ensure compliance. Individual(s) Responsible for Corrective Action Plans: Simon Peter Kabogoza, Controller, Heartland Alliance International skabogoza@heartlandalliance.org Anticipated Completion Date: 12/2023 Anticipated Completion Date:

View Audit 36467 Questioned Costs: $1

Finding 33215 (2022-005)

Significant Deficiency 2022

Heartland Alliance for Human Needs & Human Rights

IL

Questioned Costs Subrecipient Monitoring Period of Performance § 200.303 § 200.308 § 200.344 § 200.403 § 200.458

Finding 2022-005: Internal Control Over Compliance and Compliance with Period of Performance Management through the local offices has already developed a policy to ensure that the period of performance is adhered too. Management is in the process of hiring another international compliance officer i...

Finding 2022-005: Internal Control Over Compliance and Compliance with Period of Performance Management through the local offices has already developed a policy to ensure that the period of performance is adhered too. Management is in the process of hiring another international compliance officer in both US and Iraq to particularly focus on grants performance requirements and sub-recipient grants management. Management through its Enterprise risk management is planning to schedule trainings for various departments concerning period of performance. Individual(s) Responsible for Corrective Action Plans: Simon Peter Kabogoza, Controller, Heartland Alliance International skabogoza@heartlandalliance.org Anticipated Completion Date: 12/2023

View Audit 36467 Questioned Costs: $1

Finding 33214 (2022-003)

Significant Deficiency 2022

Heartland Alliance for Human Needs & Human Rights

IL

Questioned Costs Allowable Costs / Cost Principles § 200.303 § 200.403

Finding 2022-003: Internal Control over Compliance and Compliance with Allowable Costs/Cost Principles Management has developed a policy in the Iraq local office to aid in time & Effort allocation. The HR leadership is exploring on maximizing the existing Local HR software (Bamboo) to provide more ...

Finding 2022-003: Internal Control over Compliance and Compliance with Allowable Costs/Cost Principles Management has developed a policy in the Iraq local office to aid in time & Effort allocation. The HR leadership is exploring on maximizing the existing Local HR software (Bamboo) to provide more automated allocation and to store all back up information/supporting documentation for the payroll payments for our international offices more especially Iraq. Our Colombia office working with a software company developed a timesheet application that has allowed them to automate their time sheets. Since everything from entering time, approval and reviews are automated; the office is now able to compliance with internal controls in the timesheet allocation area. Individual(s) Responsible for Corrective Action Plans Tatiana Herrera, Director of Finance & Operations ? Colombia therrera@heartlandalliance.org Simon Peter Kabogoza, Controller, Heartland Alliance International skabogoza@heartlandalliance.org Anticipated Completion Date: 07/2023

View Audit 36467 Questioned Costs: $1

Finding 33213 (2022-002)

Significant Deficiency 2022

Heartland Alliance for Human Needs & Human Rights

IL

Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring § 200.303 § 200.403

Finding 2022-002: Internal Control over Compliance and Compliance with Allowable Costs/Cost Principles Management through the local offices has already developed a policy to ensure that the period of performance is adhered too. Management is in the process of hiring another international compliance...

Finding 2022-002: Internal Control over Compliance and Compliance with Allowable Costs/Cost Principles Management through the local offices has already developed a policy to ensure that the period of performance is adhered too. Management is in the process of hiring another international compliance officer in both US and Iraq to particularly focus on grants performance requirements and sub-recipient grants management. Management through its Enterprise risk management is planning to schedule trainings for various departments concerning period of performance. Individual(s) Responsible for Corrective Action Plan: Rebecca Obrock, COO-HAI robrock@heartlandalliance.org Regina Trillo, Director of grants Compliance ?ERM rtrillo@heartlandalliance.org Simon Peter Kabogoza, Controller, Heartland Alliance International skabogoza@heartlandalliance.org Anticipated Completion Date: 12/2023

View Audit 36467 Questioned Costs: $1

Finding 33174 (2022-004)

Significant Deficiency 2022

Heartland Alliance for Human Needs & Human Rights

IL

Questioned Costs HUD Housing Programs Subrecipient Monitoring § 200.303

Finding No. 2022-04: Internal Control over Compliance and Compliance with Cash Management Corrective Action Plan Management is evaluating procedures with the third-party property manager to ensure subsidy receipts agree to the subsidy payments per the tenant certifications. The third-party manager...

Finding No. 2022-04: Internal Control over Compliance and Compliance with Cash Management Corrective Action Plan Management is evaluating procedures with the third-party property manager to ensure subsidy receipts agree to the subsidy payments per the tenant certifications. The third-party manager is reviewing tenant certifications for completeness and ensuring charges to the federal program are consistent with the certification. Management has conveyed to the third-party property manager to establish an annual rent roll verification for completeness and accuracy based on tenant certifications. Individual(s) Responsible for Corrective Action Plan Ilina Lazarov Assistant Controller 312-660-1513 Anticipated Completion Date: 09/2023

View Audit 36467 Questioned Costs: $1

Finding 33172 (2022-007)

Significant Deficiency 2022

Heartland Alliance for Human Needs & Human Rights

IL

HUD Housing Programs Reporting Internal Control / Segregation of Duties § 200.303 § 200.512

2022-007: Internal Control over Compliance with Reporting Requirements Management agrees with the finding and takes responsibility to comply with reporting requirements. Management plans to adhere to documented policies and procedures and documented instructions for reporting requirements contained...

2022-007: Internal Control over Compliance with Reporting Requirements Management agrees with the finding and takes responsibility to comply with reporting requirements. Management plans to adhere to documented policies and procedures and documented instructions for reporting requirements contained within grant agreements to ensure that the required reports are properly submitted to the federal government on a timely basis. Management will implement a policy of formally tracking all required reports and submission deadlines to address the delayed submission of the data collection form and reporting package and will submit the earlier of 30 calendar days after receipt of the auditor?s reports or nine months after the end of the audit period to the Federal Audit Clearinghouse (FAC). Individual(s) Responsible for Corrective Action Plans: Marcelo Presser Interim Chief Financial Officer mpresser@heartlandalliance.org Anticipated Completion Date: 12/2023

View Audit 36467

Finding 33171 (2022-001)

Significant Deficiency 2022

Volunteers for Community Impact, Inc.

FL

Eligibility Reporting Significant Deficiency

VCI?s Action Plan will include the following: 1) We will deduct the amount of the stipend paid to the former volunteer from the federal expenses charged to the grant. This will remove the funds allocated to the grant by AmeriCorps. 2) VCI will not credit these funds to the non-federal line item, the...

VCI?s Action Plan will include the following: 1) We will deduct the amount of the stipend paid to the former volunteer from the federal expenses charged to the grant. This will remove the funds allocated to the grant by AmeriCorps. 2) VCI will not credit these funds to the non-federal line item, thereby ensuring that these monies are not allocated towards the required non-federal match. 3) To ensure that this does not occur again, VCI has implemented the following changes to our income verification process: a. FGP staff have been instructed to ensure that medical deductions do not exceed AmeriCorps guidelines. b. The FGP manager has been instructed to review Income Verifications as they arrive and not set them aside until they have all been collected. Holding all verification forms until they are all completed causes a bottleneck that slows down catching volunteers who may be over income. c. Once the FGP manager has reviewed the forms, they are then turned over to the Office Assistant for another review. Once the Office Assistant completes her review, they are given to the Executive Director for a final audit. d. The Executive Director will then conduct his/her audit in more timely manner than he did in 2022. 4) VCI is confident this issue will not occur in the future as our staff are much more cognizant of the importance of this process. If you have any further questions, please contact me at 407.298.4180 ext. 104

View Audit 36464

Corrective Action Plans

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