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Corrective Action Plans

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Finding 33168 (2022-001)
Significant Deficiency 2022
Curry College
MA
Student Financial Aid Matching / Level of Effort / Earmarking Significant Deficiency
Contact person(s) responsible for corrective action: Stephanny Elias, Associate Vice President of Financial Aid Robert Loconto, Director of Financial Aid June Koukol, Registrar Anticipated completion date: Interim revised notification process implemented and initiated February 8, 2023 Automated...
Contact person(s) responsible for corrective action: Stephanny Elias, Associate Vice President of Financial Aid Robert Loconto, Director of Financial Aid June Koukol, Registrar Anticipated completion date: Interim revised notification process implemented and initiated February 8, 2023 Automated notification procedure in process by Registrar's Office and Tech Center and expect completion ready for testing by April 1, 2023 with final implementation by May 1, 2023. Corrective Action: To assure that all withdrawal/LOA applications are accounted for and reviewed for TIV refund calculation, the following plan has been agreed to between the Registrar's Office and Financial Aid. ? The Registrar's Office will run CWIS 1627 weekly, which provides a complete, cumulative list of all students who have filed a petition to withdraw/LOA along with students who have been manually entered into Banner by the Registrar's Office for their withdrawal/LOA's current status. CWIS 1627 will be emailed to the Director of Financial Aid (DFA) at robert.loconto@curry.edu weekly on Wednesday mornings ? The DF A will review the students on CWIS 1627 whose withdrawals/LOA have been processed against the official withdrawal/LOA notification email from the Registrar's Office. The DFA will contact the Registrar to review any students who are listed as processed on CWIS 1627 but there is no official withdrawal/LOA notification email ? The DFA will perform necessary Return to Title IV Calculation (R2T4) for impacted students ? DFA will adjust aid in Banner, accordingly, based on the results of the R2T4 ? Students will receive a revised award letter with cover letter explaining federal aid they were eligible to retain based on their withdrawal/LOA date The Registrar's Office is currently working with Curry's Tech Center to implement an automated process that will email Financial Aid with a student's name, id and official date of withdrawal or leave of absence when a withdrawal/LOA is finalized. The CWIS generated process conducted weekly by the Registrar will be in place until the automated notification process is in production.
View Audit 35406
Finding 33167 (2022-001)
Significant Deficiency 2022
Carpenter's Shelter, Inc.
VA
Reporting Internal Control / Segregation of Duties
United States Department of Housing To Whom It May Concern: Carpenter?s Shelter (the Shelter) respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of the independent public accounting firm: Han Group LLC 1020 19th Street, NW, Suite 800 Wash...
United States Department of Housing To Whom It May Concern: Carpenter?s Shelter (the Shelter) respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of the independent public accounting firm: Han Group LLC 1020 19th Street, NW, Suite 800 Washington, DC 20036 Audit Period: July 1, 2021 to June 30, 2022 The findings from the Schedule of Findings and Questioned Costs for the year ended June 30, 2022 are discussed below: Finding 2022-001 ? Control Over Payroll Costs Criteria or Specific Requirements: Payroll costs charged to federal awards should be reviewed and approved by a responsible party. Condition: Payroll costs charged to the federal award did not agree with the payroll costs in the accounting system or payroll reports. Cause: Tracking for federal expenditures is kept outside of the accounting system and reports from the accounting system are not reconciled regularly with the federal submissions. Context and Effect: Each month, the grant submissions include payroll transactions. 3 of 83 transactions tested did not reflect the actual amount paid to the employee. The net impact of the errors was immaterial, but the errors indicate a control deficiency in accurately reporting payroll costs. Questioned Costs: Unknown. Repeat Finding: Similar finding was reported in the prior year. Recommendation: We recommend the grant reports are reconciled monthly with the accounting records and payroll records before submission. Views of Responsible Officials and Planned Corrective Actions: We agree with the finding of the auditor and are working to implement the recommendation.
View Audit 34241
St. Bernard II (metairie Manor Iv)
LA
Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $567. Management will ensure th...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $567. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: August 29, 2022
View Audit 34233
Rouquette III (rouquette Lodge Iii)
LA
Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $2,061. Management will ensure ...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $2,061. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: September 1, 2022
View Audit 33805
Finding 33164 (2022-001)
Significant Deficiency 2022
Bay Area Air Quality Management District
CA
Procurement, Suspension & Debarment
Air District Management concurs with the recommendation under F-2022-001. The Air District is currently reviewing its procurement processes and procedures against best governmental practices and will implement process changes that will require retention of backup documentation for debarment evaluati...
Air District Management concurs with the recommendation under F-2022-001. The Air District is currently reviewing its procurement processes and procedures against best governmental practices and will implement process changes that will require retention of backup documentation for debarment evaluations and include any needed provisions for contracts that are federally funded. The District anticipates implementation of the required process changes during calendar year 2023.
View Audit 24696
Finding 33163 (2022-002)
Significant Deficiency 2022
Prescott College, Inc.
AZ
Procurement, Suspension & Debarment § 200.212 § 200.318
2022-002 Higher Education Emergency Relief Funds Recommendation: We recommend the College document suspension and debarment procedures going forward for any vendors with federal expenditures over $25,000. We also recommend a procurement policy be implemented that meets the requirements of Uniform Gu...
2022-002 Higher Education Emergency Relief Funds Recommendation: We recommend the College document suspension and debarment procedures going forward for any vendors with federal expenditures over $25,000. We also recommend a procurement policy be implemented that meets the requirements of Uniform Guidance as well as the conflict of interest policy is updated to conform with Uniform Guidance. Lastly, we recommend documentation be retained as it relates to the methodology chosen for procurement in accordance with the procurement policy. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: A procurement policy will be developed to include appropriate procedures to meet Uniform Guidance. Name(s) of the contact person(s) responsible for corrective action: Michele Peterson Planned completion date for corrective action plan: 06/30/23
View Audit 29857
Finding 33159 (2022-003)
Significant Deficiency 2022
Prescott College, Inc.
AZ
Student Financial Aid Reporting Significant Deficiency
2022-003 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend reviewing the components of the enrollment roster file to ensure the correct effective date is reported correctly for both the "Campus Level" and "Program Level". Explanation of disagreement w...
2022-003 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend reviewing the components of the enrollment roster file to ensure the correct effective date is reported correctly for both the "Campus Level" and "Program Level". Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: In August 2021, the College hired a new Registrar who implemented changes to National Student Clearinghouse (NSC) reporting. These changes have been documented and include: 1) Review of error files received from the NSC related to degree verification. Update of student records based upon findings on error file. 2) Using additional report, diploma list, to manually check that graduating students are correctly reported to the NSC. 3) Strict adherence to deadlines contained in the College catalog regarding degree conferrals. 4) Increased communication between departments when student status changes occur between reporting dates. This response is the same as in the FY 2020-21 audit, to be completed by 6/30/22, the end of this audited period. While there were still issues found during the audit, the error rate decreased from 38.7% to 7.5% during FY 2021-22. Processes are still being refined to reduce the errors further. Name(s) of the contact person(s) responsible for corrective action: Michele Peterson Planned completion date for corrective action plan: 06/30/2023
View Audit 29857
Finding 33156 (2022-005)
Material Weakness 2022
Ringling School District I-14
OK
Equipment & Real Property Management Procurement, Suspension & Debarment § 200.313
District will review federal claims for equipment purchases items greater than $5,000 and life longer than a year and capture equipment items into the property records as they are received.
District will review federal claims for equipment purchases items greater than $5,000 and life longer than a year and capture equipment items into the property records as they are received.
View Audit 29855
Presbyterian College
SC
Student Financial Aid Subrecipient Monitoring Reporting
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 1 of 21 students tested, student's Campus Level NSLDS records not found within NSLDS website. Corre...
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 1 of 21 students tested, student's Campus Level NSLDS records not found within NSLDS website. Corrective Action Plan: The Registrar?s Office revised its monthly processes and procedures guide to include better monitoring of any potential errors with NSLDS reporting. The Registrar submits an enrollment report on the 15th day of every month to the Clearinghouse. Once an email is received from the Clearinghouse allowing the Registrar to view any errors on the website, the Registrar will check the NSLDS portion of the website to see if any corrections are necessary. These procedures were followed in regard to the finding reported. The College is not aware of why the student?s record was not found within the NSDLS website however, it will be more diligent in its monitoring of this activity going forward. Anticipated Completion Date: March 1, 2023
View Audit 29056
Finding 33152 (2022-002)
Significant Deficiency 2022
Presbyterian College
SC
Student Financial Aid Internal Control / Segregation of Duties HUD Housing Programs
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 27 of 40 students tested, per review of the COD screenshot provided by the client, the College did n...
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 27 of 40 students tested, per review of the COD screenshot provided by the client, the College did not report required Pell disbursements via the COD within 15 calendar days. Corrective Action Plan: It is a compliance requirement to report Pell files to the Department of Education through the COD system. 27 student files were identified as a compliance finding out of the 40 students sampled. This is a repeat finding from the prior year (June 30, 2021), but had not been an issue in previous audits. The Office of Financial Aid has experienced significant turnover in its staffing during fiscal years June 30, 2021 and 2022. This included employing two different Directors, the second of which vacated the position in June 2022. The staffing of the Financial Aid Office has since stabilized and the new Director has implemented practices whereby the office is now receiving and sending files to the COD system daily. This allows for resolving issues/rejects much sooner and within the 15-day timeframe. The Director has also conducted training with financial aid staff to emphasize the importance of sending files and resolving issues in a timely fashion. Anticipated Completion Date: August 31, 2022
View Audit 29056
Presbyterian College
SC
Student Financial Aid Matching / Level of Effort / Earmarking Reporting
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) Certain key line items within submitted FISAP report did not agree to source documentation. Corrective ...
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) Certain key line items within submitted FISAP report did not agree to source documentation. Corrective Action Plan: The College recognizes the importance of completing the FISAP in a timely and accurate manner. The Office of Financial Aid has experienced significant turnover in its staffing during fiscal years June 30, 2021 and 2022. This included employing two different Directors, the second of which vacated the position in June 2022. The staffing of the Financial Aid Office has since stabilized and the new Director assumed the role in August 2022 and has updated the procedures related to preparation of the FISAP report to ensure timely and accurate reporting. Anticipated Completion Date: March 1, 2023
View Audit 29056
Presbyterian College
SC
Special Tests & Provisions Student Financial Aid Internal Control / Segregation of Duties
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 1 of 40 students tested, refund was processed outside of the 14-day required time frame from initial...
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 1 of 40 students tested, refund was processed outside of the 14-day required time frame from initial date credit balance was created to date credit refund was paid back to the student. Corrective Action Plan: This finding relates to aid that was disbursed in January 2022. A miscommunication occurred between the Financial Aid Office and the Business Office, and the Student Accounts Manager was not made aware the aid had been disbursed and a refund was due to the student. As a result of a similar finding during the June 30, 2021 audit, the College changed its policy as of February 15, 2022. The Student Accounts Manager is now completing timely reviews of credit balances on student accounts and coordinating with the Financial Aid Office to expedite its review of the student?s financial aid to insure all FSA credit balances are refunded to students within the required timeframe. Anticipated Completion Date: February 15, 2022
View Audit 29056
Presbyterian College
SC
Student Financial Aid Matching / Level of Effort / Earmarking Special Tests & Provisions
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 1 of 2 students tested, the student was in V5 tracking group, his Identity/Statement of Educational ...
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 1 of 2 students tested, the student was in V5 tracking group, his Identity/Statement of Educational Purpose form was signed and received as of 11/17/21 which is after first title IV disbursement. Per IFAP verification guide. "No disbursements of Title IV aid may be made until the V5 verification is satisfactorily completed." Corrective Action Plan: The College acknowledges institutions are required to verify applications selected by the Central Processing System for students who will receive or have received need based/subsidized student financial assistance. As permitted in federal regulations (34 CFR 668.54(b)), verification is not required for students who are only eligible for unsubsidized student financial assistance. Students in this situation are noted as ?Selected, not verified? to COD. At Presbyterian College, graduate and professional students only receive unsubsidized federal financial assistance, so only those selected in the ?V4? and ?V5? verification groups are required to complete the verification requirements of these groups. The Office of Financial Aid has experienced significant turnover in its staffing during fiscal years June 30, 2021 and 2022. This included employing two different Directors, the second of which vacated the position in June 2022. The staffing of the Financial Aid Office has since stabilized and the new Director has implemented procedures for the 2023-2024 academic year through Banner (software) setup that prevents disbursement of federal aid with any outstanding fund or non-fund requirements. Any student with V1, V4, or V5 set on the ISIR will automatically populate outstanding requirements. Aid will not disburse until those are fully satisfied. Anticipated Completion Date: March 1, 2023
View Audit 29056
Finding 33146 (2022-002)
Significant Deficiency 2022
Susanne Corporation
MO
Procurement, Suspension & Debarment Allowable Costs / Cost Principles Cash Management § 200.302
U.S. Department of Housing and Urban Development Susanne Corporation respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: KPM CPAs, PC 1445 E Republic Road Springfield, Missouri 65804 Audit period: July...
U.S. Department of Housing and Urban Development Susanne Corporation respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: KPM CPAs, PC 1445 E Republic Road Springfield, Missouri 65804 Audit period: July 1, 2021 through June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Findings ? Financial Statement Audit Significant Deficiency 2022-001 Financial Reporting Recommendation: Management should review and update monthly and year-end closing procedures to ensure controls over financial reporting are sufficient for financial statements to be prepared in accordance with accounting principles generally accepted in the United States of America. Action Taken: Management agrees with the finding and year end closing procedures will be changed to reflect appropriate accounting principles. Findings ? Major Federal Award Program Audit Significant Deficiency 2022-002 Written Uniform Guidance Policies and Procedures Recommendation: We recommend Susanne Corporation draft and adopt written procedures in accordance with Uniform Guidance requirements. Action Taken: Management agrees with the finding and is in the process of drafting and implementing written procedures for cash management and determining the allowability of costs in accordance with Subpart E ? Cost Principals. If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Joey Wilke at 417-366-3440.
View Audit 28979
Finding 33145 (2022-001)
Material Weakness 2022
North Kitsap School District No. 400
WA
Questioned Costs Subrecipient Monitoring Equipment & Real Property Management
Finding ref number: 2022-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with allowable activities and costs and restricted purpose requirements. Name, address, and telephone of District contact person: Mike Merlino, Executive Director of Business, ...
Finding ref number: 2022-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with allowable activities and costs and restricted purpose requirements. Name, address, and telephone of District contact person: Mike Merlino, Executive Director of Business, Finance and Operations 18360 Caldart Avenue, NE, Poulsbo, WA 98370 Tel: (360) 396-3010 Corrective action the auditee plans to take in response to the finding: The district will establish internal controls to ensure staff fully understand the requirements for ECF award. The district will recall the non-federally funded devices and exchange them for ECF funded devices. Anticipated date to complete the corrective action: August 31, 2023
View Audit 29437 Questioned Costs: $1
Finding 33144 (2022-003)
Significant Deficiency 2022
Rannie Webster Foundation
NH
Internal Control / Segregation of Duties
Auditor's Recommendation: Management should run all financial reports as of the close of the quarter and review the subledgers to ensure agreement to the financial reports. Corrective Action Plan: The finding was a result of the software phasing-out a report and when the new report was used it was...
Auditor's Recommendation: Management should run all financial reports as of the close of the quarter and review the subledgers to ensure agreement to the financial reports. Corrective Action Plan: The finding was a result of the software phasing-out a report and when the new report was used it was not caught that certain accounts were not reflected in this report. Management will run the reports and verify the subledgers agree to the financial reports prior to submission.
View Audit 29145
Finding 33143 (2022-002)
Significant Deficiency 2022
Rannie Webster Foundation
NH
HUD Housing Programs
Auditor's Recommendation: Management should evaluate and consider cost-cutting measures or strategies to improve the financial results. Corrective Action Plan: Rannie Webster Foundation is unable to hire staff due to the staffing crisis in the healthcare industry. This inability to hire staff has...
Auditor's Recommendation: Management should evaluate and consider cost-cutting measures or strategies to improve the financial results. Corrective Action Plan: Rannie Webster Foundation is unable to hire staff due to the staffing crisis in the healthcare industry. This inability to hire staff has increased the usage of costly contracted nursing services. Rannie Webster Foundation has attempted to alleviate the financial strain with costing cutting measures and increases in the rates charged to residents. This staffing crisis coupled with the existing strain on the census as a result of the pandemic has left the Foundation in a position to seek affiliation to alleviate the financial condition and provide additional working capital. The Foundation's board of trustees has approved an affiliation agreement with another large nonprofit with added revenue sources and hiring capabilities.
View Audit 29145
Finding 33142 (2022-001)
Significant Deficiency 2022
Rannie Webster Foundation
NH
Reporting Significant Deficiency Internal Control / Segregation of Duties
Recommendation: Management and those charged with governance continue to evaluate whether to accept the degree of risk associated with not having staff with the capability to prepare complete financial statement notes. Corrective Action Plan: Rannie Webster Foundation does not have the resources and...
Recommendation: Management and those charged with governance continue to evaluate whether to accept the degree of risk associated with not having staff with the capability to prepare complete financial statement notes. Corrective Action Plan: Rannie Webster Foundation does not have the resources and staff to prepare the financial statements and notes but will continue to oversee the auditor?s services and review and approve the financial statements and notes.
View Audit 29145
Finding 33138 (2022-002)
Significant Deficiency 2022
Edsil's Place Apartments, Inc.
KY
HUD Housing Programs Matching / Level of Effort / Earmarking
Statement of condition #2022-002 Comments on Finding and Recommendation: During the year ended March 31, 2022, the Property continued to receive PRAC subsidy payments for one resident for six months after the resident moved out of the Property. The Agent should note resident move outs or deceased te...
Statement of condition #2022-002 Comments on Finding and Recommendation: During the year ended March 31, 2022, the Property continued to receive PRAC subsidy payments for one resident for six months after the resident moved out of the Property. The Agent should note resident move outs or deceased tenants on the monthly PRAC vouchers requests in a timely manner following the terminating event to avoid receiving unauthorized PRAC payments. Action(s) Taken or Planned on the Finding: The Agent concurs with the recommendation. The Agent will note resident move outs or deceased tenants on the monthly PRAC voucher requests in a timely manner following the terminating event to avoid receiving unauthorized PRAC payments. The Agent will reimburse HUD for the unauthorized PRAC payments received.
View Audit 29014
Finding 33137 (2022-001)
Significant Deficiency 2022
Edsil's Place Apartments, Inc.
KY
HUD Housing Programs Matching / Level of Effort / Earmarking
Statement of condition #2022-001 Comments on Findings and Recommendation: During the year ended March 31, 2022, 6 of the 23 cash disbursements selected for testing were not supported by approved invoices, bills, or other supporting documentation. The Agent should ensure that all cash disbursements a...
Statement of condition #2022-001 Comments on Findings and Recommendation: During the year ended March 31, 2022, 6 of the 23 cash disbursements selected for testing were not supported by approved invoices, bills, or other supporting documentation. The Agent should ensure that all cash disbursements are supported by approved invoices, bills, or other supporting documentation. The Agent should require that vendors provide written documentation of services or goods provided prior to making payments to the vendors. Action(s) Taken or Planned on the Finding: The Agent concurs with the recommendation. The Agent will require all vendors to submit invoices or other support for work performed prior to making payments to vendors, and all documentation will be retained.
View Audit 29014
Finding 33133 (2022-001)
Significant Deficiency 2022
Henderson County Help Center, Inc.
TX
Allowable Costs / Cost Principles § 200.430
Texas Office of the Governor ? Criminal Justice Division and Children?s Advocacy Centers of Texas, Inc. Henderson County HELP Center, Inc. respectfully submits the following corrective action plan for the year ended August 31, 2022. Frank Campos & Associates, PLLC P.O. Box 2918 Palestine, Texas 7580...
Texas Office of the Governor ? Criminal Justice Division and Children?s Advocacy Centers of Texas, Inc. Henderson County HELP Center, Inc. respectfully submits the following corrective action plan for the year ended August 31, 2022. Frank Campos & Associates, PLLC P.O. Box 2918 Palestine, Texas 75802 Audit Period: August 31, 2022 The finding from the August 31, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. Federal Awards Program Audit Significant Deficiency 2022-001 Allowable Costs Recommendation: The Organization should review timesheets before coding salaries and wages in QuickBooks and preparing requests for reimbursement. In addition, the Organization should be updating its FTE calculation for its cost allocation plan and certifying it monthly to determine monthly grant expenditures. Action Taken: The Henderson County HELP Center, Inc. (the Organization) will ensure each employee timesheet is reviewed and approved monthly prior to payroll being paid. The Organization will also ensure the cost allocation plan based on full-time equivalents (FTE) is reviewed and certified monthly prior to preparation of requests for reimbursement. If the Texas Office of the Governor ? Criminal Justice Division or Children?s Advocacy Centers of Texas, Inc. have any questions regarding this plan, please call Leslie Saunders at (903) 675-4357.
View Audit 29435
Finding 33122 (2022-003)
Material Weakness 2022
Spencer Community School District
IA
Internal Control / Segregation of Duties
COMMENT COMMENT CORRECTIVE CONTACT PERSON, TITLE, ANTICIPATED DATE REFERENCE TITLE ACTION PLAN PHONE NUMBER OF COMPLETION 2022-001 SEGRE...
COMMENT COMMENT CORRECTIVE CONTACT PERSON, TITLE, ANTICIPATED DATE REFERENCE TITLE ACTION PLAN PHONE NUMBER OF COMPLETION 2022-001 SEGREGATION SEE RESPONSE AND CORRECTIVE JOLYNNE EILTS N/A OF DUTIES ACTION PLAN AT 2022-001 BUSINESS MANAGER 712-262-8950 2022-002 PREPARATION OF SEE RESPONSE AND CORRECTIVE JOLYNNE EILTS N/A FINANCIAL ACTION PLAN AT 2022-002 BUSINESS MANAGER STATEMENTS 712-262-8950
View Audit 29000
Finding 33121 (2022-002)
Significant Deficiency 2022
Holland Hospital
MI
Procurement, Suspension & Debarment Cash Management Eligibility
Finding Number: 2022-002 Condition: As part of the Period 1 portal submission, the Hospital included $5,268,942 of eligible expenses. Within its listing of eligible expenses for reimbursement, the Hospital submitted a purchase order for $4,810 which included items that were also submitted to reimbur...
Finding Number: 2022-002 Condition: As part of the Period 1 portal submission, the Hospital included $5,268,942 of eligible expenses. Within its listing of eligible expenses for reimbursement, the Hospital submitted a purchase order for $4,810 which included items that were also submitted to reimbursement from other sources and items that were ineligible for reimbursement under the grant, as the expense was not tied to COVID-19. Planned Corrective Action: The Hospital will review its processes surrounding the methodologies used to complete portal submissions and will implement additional levels of review to ensure that the proper reporting is followed in future portal periods. This additional level of review included verifying there is an actual paid invoice used as verification of the expense versus accrued value. Contact person responsible for corrective action: Brenda Winn and Alex Roehling Anticipated Completion Date: 12/14/2022
View Audit 29143
Finding 33120 (2022-001)
Significant Deficiency 2022
Holland Hospital
MI
Subrecipient Monitoring Reporting Significant Deficiency
Finding Number: 2022-001 Condition: The Hospital's controls in place for reporting submissions did not identify that Post Payment Notice of Reporting Requirements guidelines were not followed related to the lost revenue calculations. The Period 1 reporting submission for lost revenue did not follow ...
Finding Number: 2022-001 Condition: The Hospital's controls in place for reporting submissions did not identify that Post Payment Notice of Reporting Requirements guidelines were not followed related to the lost revenue calculations. The Period 1 reporting submission for lost revenue did not follow the acceptable options provided by the HHS. Planned Corrective Action: The Hospital will review its processes surrounding the methodologies used to report lost revenue and will implement additional levels of review to ensure that the proper lost revenue methodology is used in future reporting periods. Contact person responsible for corrective action: Brenda Winn and Alex Roehling Anticipated Completion Date: 9/30/2022
View Audit 29143
Finding 33115 (2022-001)
Material Weakness 2022
St. Croix Preparatory Academy
MN
Questioned Costs Procurement, Suspension & Debarment
Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, 10.559 Recommendation: We recommend the School review its procedures to ensure it retains documentation sufficient to detail the history of all procurements in accordance with the Uniform Guidance. We also recommend the School review i...
Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, 10.559 Recommendation: We recommend the School review its procedures to ensure it retains documentation sufficient to detail the history of all procurements in accordance with the Uniform Guidance. We also recommend the School review its procedures over procurement controls to ensure all controls are also sufficiently documented. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Executive Director of Finance and Operations will conduct a training on St. Croix Prep?s Federal policy/Procedures with School directors including Food Service, Facility and and Technology Directors. This review will highlight the requirement to maintain RFP supporting documentation for a period of 5 years, which includes maintaining until the 5th FY?s audit is completed. The RFP supporting documentation related to this finding was only maintained for three years and disposed of the summer of 2022, prior to completion of the single audit. Name of the contact person responsible for corrective action: Kelly Gutierrez Planned completion date for corrective action plan: May1, 2023 If
View Audit 29051 Questioned Costs: $1
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