FAC Explorer

Finding 33171 (2022-001)

Significant Deficiency
Requirement
E
Questioned Costs
-
Year
2022
Accepted
2023-03-15
Audit: 36464
Organization: Volunteers for Community Impact, Inc. (FL)
Auditor: Assurance Dimensions

AI Summary

  • Core Issue: A participant received a stipend despite exceeding the income eligibility requirements for the Foster Grandparent Program.
  • Impacted Requirements: The organization failed to properly assess and track total annual household income for program participants.
  • Recommended Follow-Up: Implement timely reviews of participant income levels to ensure eligibility before stipend payments are made.

Finding Text

2022-1 Significant Deficiency in Internal Control over Financial Reporting Criteria: Income eligibility should be assessed to ensure the total annual household income is within the required guidelines for the program. Condition: The Organization tracks eligibility for the Foster Grandparent Program?s participants to ensure the total annual household income does not exceed the requirements for the program. Effect: A stipend was paid to a participant who did not meet the income requirement for the program. Cause: Review of information update did not catch that a participant?s income was higher than the income requirement. Recommendation: The Organization should review income levels of their participants in a timely enough manner to identify participants who are ineligible prior to a stipend being paid. Views of responsible officials and planned corrective actions: The Organization agrees with this finding and will implement a corrective action plan.

Corrective Action Plan

VCI?s Action Plan will include the following: 1) We will deduct the amount of the stipend paid to the former volunteer from the federal expenses charged to the grant. This will remove the funds allocated to the grant by AmeriCorps. 2) VCI will not credit these funds to the non-federal line item, thereby ensuring that these monies are not allocated towards the required non-federal match. 3) To ensure that this does not occur again, VCI has implemented the following changes to our income verification process: a. FGP staff have been instructed to ensure that medical deductions do not exceed AmeriCorps guidelines. b. The FGP manager has been instructed to review Income Verifications as they arrive and not set them aside until they have all been collected. Holding all verification forms until they are all completed causes a bottleneck that slows down catching volunteers who may be over income. c. Once the FGP manager has reviewed the forms, they are then turned over to the Office Assistant for another review. Once the Office Assistant completes her review, they are given to the Executive Director for a final audit. d. The Executive Director will then conduct his/her audit in more timely manner than he did in 2022. 4) VCI is confident this issue will not occur in the future as our staff are much more cognizant of the importance of this process. If you have any further questions, please contact me at 407.298.4180 ext. 104

Categories

Eligibility Reporting Significant Deficiency

Other Findings in this Audit

  • 609613 2022-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
94.011 Foster Grandparent Program $899,654
94.002 Retired and Senior Volunteer Program $112,500