Corrective Action Plans

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Agency: U.S. Department of Agriculture passed through State Department of Education
Agency: U.S. Department of Agriculture passed through State Department of Education
School District No. 55-0145, Waverly, Nebraska, respectfully submits the following corrective action plan for the year ended August 31, 2022. Name and address of independent public accounting firm: Romans, Wiemer & Associates, Certified Public Accountants, P.C., 1910 N Lincoln Ave, York, NE 68467...
School District No. 55-0145, Waverly, Nebraska, respectfully submits the following corrective action plan for the year ended August 31, 2022. Name and address of independent public accounting firm: Romans, Wiemer & Associates, Certified Public Accountants, P.C., 1910 N Lincoln Ave, York, NE 68467 Audit Period: September 1, 2021 through August 31, 2022 The findings from the October 31, 2022 schedule of findings and questioned cost are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS ? FINANCIAL STATEMENT AUDIT MATERIAL WEAKNESS 2022-001 Internal Control Structure Design Recommendation: While considering the cost of any benefits derived, activities should be segregated and handled by different employees. Action Taken: The cost of implementing a complete set of controls far outweighs the benefits derived by such. It is not financially feasible to have a complete set of controls. 2022-002 Deposit Risk Recommendation: Obtain adequate pledged securities from the financial institution. Action Taken: District personnel will contact the bank about getting additional coverage. 2022-003 Disbursements in Excess of Budget Recommendation: Either not approve disbursements over budgeted amounts or amend the budget if extra disbursements are needed. Action Taken: The District will monitor funds closer and either not approve disbursements over budgeted amounts or amend the budget if needed in the future. FINDINGS ? FEDERAL AWARD PROGRAM AUDIT Nebraska Department of Education 2022-004 Internal Control Structure Design Recommendation: While considering the cost of any benefits derived, activities should be segregated and handled by different employees. Action Taken: The cost of implementing a complete set of controls far outweighs the benefits derived by such. It is not financially feasible to have a complete set of controls. If the Nebraska Department of Education has questions regarding this plan, please call Mikal Shalikow at (402) 786-2321.
U.S. Department of Housing and Urban Development Tyson Place Housing Development Fund Company, Inc. (St. Joseph Manor Apartments), HUD Project No. 014-EE032-NY06-S921-010 respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent publ...
U.S. Department of Housing and Urban Development Tyson Place Housing Development Fund Company, Inc. (St. Joseph Manor Apartments), HUD Project No. 014-EE032-NY06-S921-010 respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bonadio & Co., LLP 432 North Franklin Street #60 Syracuse, New York 13204 Audit period: April 1, 2021 ? March 31, 2022 The findings from the 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS ? FINANCIAL STATEMENT AUDIT None FINDINGS ? FEDERAL AWARD PROGRAM AUDIT Finding 2022-001: Supportive Housing for the Elderly (Section 202), Federal Assistance Listing Number 14.157 Recommendation: Our auditors recommended that we resume unit inspections and ensure those inspections are properly documented in the tenant files. Action Taken: We are currently in the process of completing and documenting unit inspections. Name of Contact Person Responsible for Corrective Action: Kyle Lyskawa, CFO, (315) 424-1821. Anticipated Completion Date: June 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The security deposit deficiency was funded on July 19, 2022 in the amount of $57. Management will en...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The security deposit deficiency was funded on July 19, 2022 in the amount of $57. Management will ensure that the security deposits are properly funded in the future. Completion Date: July 19, 2022
November 2022 PLANNED CORRECTIVE ACTION FOR CURRENT YEAR FINDINGS FINANCIAL STATEMENT FINDING There were no financial statement findings. FEDERAL AWARD FINDING OR QUESTIONNED COSTS For the year ended June 30, 2022, there was one federal award finding as summarized below. Finding 2022-001: The Office...
November 2022 PLANNED CORRECTIVE ACTION FOR CURRENT YEAR FINDINGS FINANCIAL STATEMENT FINDING There were no financial statement findings. FEDERAL AWARD FINDING OR QUESTIONNED COSTS For the year ended June 30, 2022, there was one federal award finding as summarized below. Finding 2022-001: The Office of Management and Budget Compliance Supplement requires that health centers must prepare and apply a sliding fee discount schedule so that the amounts owed for health center services by eligible patients are adjusted (discounted) based on the patient?s ability to pay. In a sample of 40 sliding scale patients, one patient?s sliding scale category was incorrectly entered into the system. Views of Responsible Officials and Corrective Action Plan: Community Treatment, Inc has in place a policy regarding sliding fee discount program that includes review and random audits of individual sliding fee applications. The error found during the course of the financial audit was the result of incorrect data entry into the EMR for the specific patient. The application itself was correct. Corrective action to reduce the risk of this happening in the future includes, training to all staff of the policy and procedures and the importance of accurate data entry. Additional audit steps will include verification of the data entered and actual calculation on the patient ledger. The audit sample selected by the billing department will be increased for each clinic location and additional reporting of any findings to the appropriate management staff will be shared on a weekly basis. Contact: Amy Rhodes Anticipated Completion Date: December 2022
2022-01 - Segregation of Duties District management and the board will continue to monitor the internal accounting control procedures in use to assure that compensating controls are being utilized to provide assurance that assets are safeguarded and transactions are proper and recorded in a timely m...
2022-01 - Segregation of Duties District management and the board will continue to monitor the internal accounting control procedures in use to assure that compensating controls are being utilized to provide assurance that assets are safeguarded and transactions are proper and recorded in a timely manner.
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on October 15, 2021 in the amount of $9,505. M...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on October 15, 2021 in the amount of $9,505. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: October 15, 2021
Due to fiscal staff shortage, there was no one with access to the PMS system to file the necessary reports in a timely manner. The fiscal officer joined the agency at the beginning of June, received access to the system, and all fil ings were completed and brought current. Moving forward, there will...
Due to fiscal staff shortage, there was no one with access to the PMS system to file the necessary reports in a timely manner. The fiscal officer joined the agency at the beginning of June, received access to the system, and all fil ings were completed and brought current. Moving forward, there will be other fiscal staff trained to complete the reports in the absence of a fiscal officer.
Finding 2022-002: The College submitted their quarterly reports to the Department of Education but did not timely post several of the quarterly report to the website for the year ended May 31, 2022. Management?s Response: The College submitted all reporting to the Department of Education and other f...
Finding 2022-002: The College submitted their quarterly reports to the Department of Education but did not timely post several of the quarterly report to the website for the year ended May 31, 2022. Management?s Response: The College submitted all reporting to the Department of Education and other federal agencies. Due to transition of personnel, mentioned in the first finding, as well as the transition of the college?s website, a minimum number of reports were not posted within the day requirement or were reposted at a later date due to webpage transitions. In future fiscal years, reports will be posted timely. Contact information: Lauren V. Cox Vice President of Finance and Administration Lvcox21@catawba.edu
Management?s Response The UPR concurs with this finding. On May 6, 2022, UPR-Aguadilla tried to submit the annual report but the Department of Education platform kept showing some errors. Aguadilla asked for feedback on HEERF.AnnualReport@ed.gov and received a manual with instructions to resolve...
Management?s Response The UPR concurs with this finding. On May 6, 2022, UPR-Aguadilla tried to submit the annual report but the Department of Education platform kept showing some errors. Aguadilla asked for feedback on HEERF.AnnualReport@ed.gov and received a manual with instructions to resolve errors. The report was submitted on May 9, 2022. To prevent this issue, on March 8, 2022, the Finance Office at Central Administration sent an e-mail to institutional units reminding them that the annual report as of December 31, 2022 must be submitted on or before March 24, 2022. Responsible Person or Office: Finance Office at Central Administrations and Institutional Units. Timeline: 2024
Management Response: The UPR concurs with this finding. The UPR received these funds through the Puerto Rico Central Government. The Puerto Rico Fiscal Agency and Financial Advisory Authority required UPR to submit a report every first and third Friday of every month to inform the total accumulat...
Management Response: The UPR concurs with this finding. The UPR received these funds through the Puerto Rico Central Government. The Puerto Rico Fiscal Agency and Financial Advisory Authority required UPR to submit a report every first and third Friday of every month to inform the total accumulated expenses. If the new report did not have changes from the previous report our Institution was required to just send an email saying ?No changes from the previous report? and no additional report had to be submitted. ? For the 04/01/22 exception, the report was sent on 04/08/22, but there were no changes from the prior report submitted ? For the 05/20/22 exception, the employee in charge of this task was on vacation. We will designate another employee to ensure compliance with the reporting deadlines. Thus, we will have two employees verifying that the reports are ready to submit on time and one of them can substitute the other one when he is on vacation. Responsible Person or Office: Finance Office at Central Administration. Timeline: 2024
Management?s Response The UPR concurs with this finding. To address the situation and take corrective actions, a meeting was held at the Vice Presidency for Academic Affairs and Research on March 15, 2023 with registrars of the eleven (11) units of the UPR System. The following actions were...
Management?s Response The UPR concurs with this finding. To address the situation and take corrective actions, a meeting was held at the Vice Presidency for Academic Affairs and Research on March 15, 2023 with registrars of the eleven (11) units of the UPR System. The following actions were proposed as corrective actions: ? Registrars were instructed to attend a Federal Student Aid workshop on March 28, 2023, on Loan Servicing, Enrollment Reporting, and the National Student Loan System. ? Professors will be oriented on the importance of taking and reporting attendance timely. ? All campuses must use the NEXT System (student data platform developed internally) to report partial and total withdrawals, as well as the attendance report. (We noted that the units that are using NEXT System did not have findings). For the five students of RUM and RCM the UPR was unable to provide information from NSLDS; the search on the website displayed ?Search returned 0 students. No matching students records found?. On December 9, 2022 RUM contacted NSLDS Customer Service Center by e-mail. They later received an e-mail informing the case was closed without further explanations. Also, NSLDS issued electronic announcements confirming problems with the implementation of their new website. On the other hand, RUM was able to provide evidence to auditors that they reported the status change of all students to the Clearing House on time. Responsible Person or Office: Executive Vice President for Academic Affairs and Research. Timeline: June 2024
Finding 42263 (2022-003)
Significant Deficiency 2022
Views of responsible officials and planned corrective actions: We agree with the auditor?s findings and recognize that some customers did received funding beyond the June 15, 2021 deadline. BWP calculated the daily average arrears for each customer with 60 plus days arrears during the program pand...
Views of responsible officials and planned corrective actions: We agree with the auditor?s findings and recognize that some customers did received funding beyond the June 15, 2021 deadline. BWP calculated the daily average arrears for each customer with 60 plus days arrears during the program pandemic period and cross referenced it with the actual past due balances as of June 15, 2021 to ensure no arrears prior to March 4, 2020 were included. Prior to the pandemic, BWP did not have sufficient arrearage data to easily calculate the credits, hence BWP relied on a data search methodology that estimated qualified customer balances to apply funds. Since the pandemic, BWP has changed its reporting on customer arrearages. BWP will run a daily aging report that will be used to calculate customer arrearages incurred during a specific period. Before credits are authorized, BWP Customer Service will manually spot-check the data set to verify accuracy. With regards to review of Federal grants awarded, BWP holds a monthly meeting with key personnel and an outside grants administrator to get status updates of pursued and/or awarded grants, including any federally funded grants. The Financial Accounting Manager-BWP and Principal Utility Accounting Analyst now attend this meeting. The Principal Utility Accounting Analyst will be responsible for timely communication of all key Federal grants data to City Finance and will prepare an annual schedule for all grant funding received/spent through the general ledger. In addition, BWP?s Legislative Analyst and BWP Finance staff will cross check records to timely reconcile grant reporting/activity.
View Audit 48309 Questioned Costs: $1
Management recognizes that Per Title 2, U.S. Code of Federal Regulations Part 200 (2 CRF 200), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award, (Subpart D, Section 200.303), the nonfederal entity must establish and maintain effective internal control ov...
Management recognizes that Per Title 2, U.S. Code of Federal Regulations Part 200 (2 CRF 200), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award, (Subpart D, Section 200.303), the nonfederal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Under the terms and conditions of the award, Provider Relief Funds (PRF) is subject to 45 CFR section 75.302 (Financial management and standards for financial management systems). The PRF program requires special reporting through the Provider Relief Fund Reporting Portal that contains key line items containing critical information, which includes the Calculation of Lost Revenues Attributable to Coronavirus. In all instances Bon Secours Mercy Health (BSMH) has adequate lost revenue to be eligible for PRF funding and has maintained a correct list of the assigned lost revenue amounts; the Cares Act portal was not updated correctly to incorporate certain lost revenue amounts. As recommended, Management will employ additional review steps to ensure that the portal tracking of lost revenues is properly stated going forward. The contact for this finding is Kim Ralston, VP, Reimbursement, KMRalston@mercy.com.
BSMH has implemented enhanced policy and procedures to assist with managing data and enrollment reporting. The procedures include an enhanced review by the Registrar of the student data reports prior to NSLDS submission to ensure no omissions. The contact for this finding is Mark McKellip, Regis...
BSMH has implemented enhanced policy and procedures to assist with managing data and enrollment reporting. The procedures include an enhanced review by the Registrar of the student data reports prior to NSLDS submission to ensure no omissions. The contact for this finding is Mark McKellip, Registrar, Mark.McKellip1@mercycollege.edu.
Management is implementing an enhanced, more detailed invoice review process where invoices will be reviewed irrespective of materiality by leadership on the RETAIN team. In addition, the invoice process will include periodic meetings to go through expenditures in detail prior to invoice submission...
Management is implementing an enhanced, more detailed invoice review process where invoices will be reviewed irrespective of materiality by leadership on the RETAIN team. In addition, the invoice process will include periodic meetings to go through expenditures in detail prior to invoice submission. The contacts for this finding are Kori Smith, RETAIN Program Manager, KASmith4@mercy.com and Alice Parisi, Foundation System Director, Alice_Parisi@mercy.com.
View Audit 47065 Questioned Costs: $1
FINDING 2022-001 Contact Person Responsible for Corrective Action: Courtney Parthun, Clerk-Treasurer Contact Phone Number: 219-362-9512 Views of Responsible Official: Due to an overlap in the timeframe between the 2021 audit which was filed on 8/26/2022 and SLFRF expenditures in 2022, the City conti...
FINDING 2022-001 Contact Person Responsible for Corrective Action: Courtney Parthun, Clerk-Treasurer Contact Phone Number: 219-362-9512 Views of Responsible Official: Due to an overlap in the timeframe between the 2021 audit which was filed on 8/26/2022 and SLFRF expenditures in 2022, the City continues to collect certifications and update contracts including the suspension and debarment clause language. Description of Corrective Action Plan: The City of La Porte will require a clause in every contract which states the following: By signing this contract, the company/contractor complies with Federal procurement requirements and has not been suspended or disbarred from doing business. Anticipated Completion Date: on-going
Statement of Condition: The Organization's files did not consistently contain all of the required documentation, including documentation determining eligibility. Recommendation: The Organization should create a checklist of the items required in their files that they can use to identify that all re...
Statement of Condition: The Organization's files did not consistently contain all of the required documentation, including documentation determining eligibility. Recommendation: The Organization should create a checklist of the items required in their files that they can use to identify that all required documents have been obtained and included in their files. They should also organize their files uniformly among the staff in charge of these files. Response: See Corrective Action Plan included herein. Comment on Findings and Recommendations We concur with the auditors' finding that the Organization's files did not contain all necessary information required. We addressed the concerns upon discovery. Actions Taken or Planned We have implemented procedures to ensure that our files contain all necessary documentation, however the items identified in the prior year Single Audit were not implemented until June, 2022.
Finding 2022-001 Material Weakness, Internal Control Over Compliance and Compliance, Reporting Personnel Responsible for Corrective Action: Adam Rogers Anticipated Completion Date: 10/31/2023 Corrective Action Plan: The County agrees with the auditor?s recommendation to improve its internal con...
Finding 2022-001 Material Weakness, Internal Control Over Compliance and Compliance, Reporting Personnel Responsible for Corrective Action: Adam Rogers Anticipated Completion Date: 10/31/2023 Corrective Action Plan: The County agrees with the auditor?s recommendation to improve its internal controls related to federal grant reporting requirements and has implemented a process that ensures federal expenditure accounting and reports are prepared by the Grants Analyst and then reviewed and approved by the Deputy Director of Finance or Director of Finance to provide oversight and detect and correct errors before reports are submitted
THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN THE FINANCIAL AFFAIRS OF THE CENTER TO PROVIDE OVERSIGHT AND INDEPENDENT REVIEW FUNCTIONS.
THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN THE FINANCIAL AFFAIRS OF THE CENTER TO PROVIDE OVERSIGHT AND INDEPENDENT REVIEW FUNCTIONS.
View Audit 45006 Questioned Costs: $1
2022-001: The facility has bank account balances that were not reconciled at year-end. Recommendation: Management should ensure that bank account reconciliations are performed at the end of each fiscal year and the general ledger accounts are adjusted accordingly. ...
2022-001: The facility has bank account balances that were not reconciled at year-end. Recommendation: Management should ensure that bank account reconciliations are performed at the end of each fiscal year and the general ledger accounts are adjusted accordingly. Action Taken: We concur with the recommendation, and measures have been taken to correct the matter.
Management of University Orthopaedic Services, Inc. has acknowledged the PRF report submitted to the HRSA PRF reporting portal was incorrect, and the expenses were utilized in full in the year ended December 31, 2021. Management has agreed to ensure that moving forward the PRF reporting will be accu...
Management of University Orthopaedic Services, Inc. has acknowledged the PRF report submitted to the HRSA PRF reporting portal was incorrect, and the expenses were utilized in full in the year ended December 31, 2021. Management has agreed to ensure that moving forward the PRF reporting will be accurately completed.
Inspections for Housing Choice Vouchers were behind from the pandemic. During 2022 we failed to get inspections scheduled and ran out of time for the calendar year. For 2023 this caused a snowball effect. We are currently in the process of scheduling all outdated HCV inspections that show overdue on...
Inspections for Housing Choice Vouchers were behind from the pandemic. During 2022 we failed to get inspections scheduled and ran out of time for the calendar year. For 2023 this caused a snowball effect. We are currently in the process of scheduling all outdated HCV inspections that show overdue on Hud?s website. We will have these inspections completed by December 22,2023.
Gallia County realtors do not keep records of market rate rental pricing. Also there is no housing board, or public entity that monitors this information. To comply with reasonable rent requirement, we will request our current landlords in the HCV program to give us prices they charge in their non-s...
Gallia County realtors do not keep records of market rate rental pricing. Also there is no housing board, or public entity that monitors this information. To comply with reasonable rent requirement, we will request our current landlords in the HCV program to give us prices they charge in their non-subsidized rentals, and we will create a file. We will request information on one, two, three, and four bedroom apartments, houses, as well as mobile homes. We will keep track of these prices and will document on a separate form, the rent reasonableness for the file on particular individuals in the HCV program. We will update these numbers with landlords every other year. For quality control we will check new admissions, moves, and landlord rent increases and document for our records every two months. This will assure rent reasonableness and the document will be placed in the file. We will also be looking into any services in the open market that will be able to provide the housing authority with this information as well.
The GMHA procurement policy will be updated to follow the current uniform guidance guidelines. The Housing Authority will increase the dollar amount thresholds within this policy to reflect the uniform guidelines. This policy will be revised by November 30, 2023.
The GMHA procurement policy will be updated to follow the current uniform guidance guidelines. The Housing Authority will increase the dollar amount thresholds within this policy to reflect the uniform guidelines. This policy will be revised by November 30, 2023.
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