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Corrective Action Plans

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Finding 2071 (2022-004)
Material Weakness 2022
Catherine McAuley Center, Inc.
IA
Allowable Costs / Cost Principles Material Weakness Reporting
Recommendation: Policies and procedures should be in place to ensure quarterly financial reports are properly supported, accurately reported, and adequately approved/reviewed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to...
Recommendation: Policies and procedures should be in place to ensure quarterly financial reports are properly supported, accurately reported, and adequately approved/reviewed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will review policies and procedures to ensure quarterly financial reports are properly supported, accurately reported, and adequately approved/reviewed. Name of the contact person responsible for corrective action: Paula Land, Executive Director Planned completion date for corrective action plan: On going
View Audit 3591
Finding 2023 (2022-002)
Significant Deficiency 2022
Fairfield City Board of Education
AL
Questioned Costs Equipment & Real Property Management § 200.313
The management of the Board was notified of the error and made the adjusting entries to correct the financial statements. The Technology Coordinator and CSFO will review expenditures for non-capitalized equipment more carefully.
The management of the Board was notified of the error and made the adjusting entries to correct the financial statements. The Technology Coordinator and CSFO will review expenditures for non-capitalized equipment more carefully.
View Audit 3535 Questioned Costs: $1
Tacoma Community House
WA
Questioned Costs Allowable Costs / Cost Principles § 200.402
We have no disagreement with the findings. We will require reconciliation of recorded expenses and actual payments to ensure billing of allowable reimbusable costs is correctly calculated and in agreement with the terms of relevant contracts. We will settle overbilling with the pass through entity. ...
We have no disagreement with the findings. We will require reconciliation of recorded expenses and actual payments to ensure billing of allowable reimbusable costs is correctly calculated and in agreement with the terms of relevant contracts. We will settle overbilling with the pass through entity. the Executive Director, Aimee Khuu will be responsible for ensuring that the corrective actions take place as described. if you have any questions or require additional information, please feel free to contact her at 253-383-3951 Ext 105 or akhuu@tacomacommunityhouse.org.
View Audit 3534 Questioned Costs: $1
Finding 2021 (2022-003)
Material Weakness 2022
Tacoma Community House
WA
Allowable Costs / Cost Principles Material Weakness
This is a reiteration of Finding 2022-002. Please refer to corrective action plan under finding 2022-002 as follows:We have no disagreement with the findings. Tacoma Community House will implement procedures to ensure disbursements are supported and approved before payment. Recurring payments will b...
This is a reiteration of Finding 2022-002. Please refer to corrective action plan under finding 2022-002 as follows:We have no disagreement with the findings. Tacoma Community House will implement procedures to ensure disbursements are supported and approved before payment. Recurring payments will be identified and approved at the start of the year. We will require accounts payable personnel to process payments only on documented and approved transactions. We will require credit card holders to limit use of their credit cards on pre-approved purposes, require adequate documentation of the expenses, and prohibit use of credit cared by their staff. Tacoma Community House will establish vendor rellationships with significant vendors and process such vendor purchases through accounts payable. The Executive Director, Aimee Khuu will be responsible for ensuring that the corrective actions take place as descibed. If you have any questions or require additional information, please feel free to contact her at 253-383-3951 Ext 105 or akhuu@tacomacommounityhouse.org.
View Audit 3534
Fountain Court Consumer Housing Cooperative, Inc.
IN
Questioned Costs
Management will deposit $1,650 into the replacement reserve and confirm future deposits are made in accordance with HUD.
Management will deposit $1,650 into the replacement reserve and confirm future deposits are made in accordance with HUD.
View Audit 3484 Questioned Costs: $1
Finding 2002 (2022-004)
Significant Deficiency 2022
The Immigrant and Community Refugee Organization
OR
Internal Control / Segregation of Duties Subrecipient Monitoring Allowable Costs / Cost Principles
Contact person (s) responsible: Jocelyn Swain, Interim Fiscal Director. Corrective action planned: Management will ensure that the Indirect Cost Rate Proposal is submitted annually and on time. Anticipated completion date: June 1, 2023
Contact person (s) responsible: Jocelyn Swain, Interim Fiscal Director. Corrective action planned: Management will ensure that the Indirect Cost Rate Proposal is submitted annually and on time. Anticipated completion date: June 1, 2023
View Audit 3447
Daniels Crossing
UT
HUD Housing Programs Equipment & Real Property Management
Ashleigh Lindquist, the Executive Director, will work with the Organization to repay the $500 that was unauthorized. The anticipated completion date is March 31, 2023.
Ashleigh Lindquist, the Executive Director, will work with the Organization to repay the $500 that was unauthorized. The anticipated completion date is March 31, 2023.
View Audit 3440
Daniels Crossing
UT
HUD Housing Programs
Ashleigh Lindquist, the Executive Director, will work with the Organization towards having all materials ready in order for the audit to be completed on time for the next fiscal year end. The anticipated completion to have all materials ready is August 31, 2023.
Ashleigh Lindquist, the Executive Director, will work with the Organization towards having all materials ready in order for the audit to be completed on time for the next fiscal year end. The anticipated completion to have all materials ready is August 31, 2023.
View Audit 3440
Daniels Crossing
UT
HUD Housing Programs
Ashleigh Lindquist, the Executive Director, will work with the Organization towards bringing the reserve account into compliance. The anticipated completion date is March 31, 2023.
Ashleigh Lindquist, the Executive Director, will work with the Organization towards bringing the reserve account into compliance. The anticipated completion date is March 31, 2023.
View Audit 3440
Finding 1994 (2022-002)
Material Weakness 2022
Good Shepherd Community Center
MS
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024. Some of these procedures have already been put into place in the calendar year 2023 and a thorough review of current procedures will be done to ensure compliance in future audits. ...
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024. Some of these procedures have already been put into place in the calendar year 2023 and a thorough review of current procedures will be done to ensure compliance in future audits. The Center believes that all questioned costs were allowable costs as Center staff were diligent in obtaining approvals from the granting organization before spending grant funds.
View Audit 3433 Questioned Costs: $1
Finding 1993 (2022-001)
Material Weakness 2022
Good Shepherd Community Center
MS
Questioned Costs Internal Control / Segregation of Duties
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024.
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024.
View Audit 3433 Questioned Costs: $1
Finding 1951 (2022-003)
Material Weakness 2022
Municipality of Gurabo
PR
HUD Housing Programs Reporting
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
View Audit 3372
Finding 1948 (2022-002)
Material Weakness 2022
Municipality of Gurabo
PR
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.512
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
View Audit 3372
Finding 1945 (2022-001)
Material Weakness 2022
East Liverpool City School District
OH
Procurement, Suspension & Debarment
The first action to be taken will be to obtain the waiver from ODE to use the Columbiana County ESC exclusively for services provided due to lack of availability for said services due to location and logistics. If the waiver is unable to be obtained, bids will be obtained showing that services to b...
The first action to be taken will be to obtain the waiver from ODE to use the Columbiana County ESC exclusively for services provided due to lack of availability for said services due to location and logistics. If the waiver is unable to be obtained, bids will be obtained showing that services to be provided cannot be provided due to above mentioned contraints or that die to those constraints costs would be dramatically higher and unreasonable.
View Audit 3367
Finding 1943 (2022-003)
Material Weakness 2022
United Women East Africa Support Team
CA
Planned Corrective Action: Management will ensure that all federal expenditures are monitored to determine if they expend more than $750,000 that they will be required to complete a single audit within nine months of year end. Sahra Abdi, Executive Director, will be responsible for this oversight ...
Planned Corrective Action: Management will ensure that all federal expenditures are monitored to determine if they expend more than $750,000 that they will be required to complete a single audit within nine months of year end. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
View Audit 3362
Finding 1942 (2022-002)
Significant Deficiency 2022
United Women East Africa Support Team
CA
Planned Corrective Action: Management will ensure that all transactions have proper coding and approvals on them prior to entry into the accounting software. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
Planned Corrective Action: Management will ensure that all transactions have proper coding and approvals on them prior to entry into the accounting software. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
View Audit 3362
Finding 1941 (2022-001)
Significant Deficiency 2022
United Women East Africa Support Team
CA
Planned Corrective Action: Management will ensure that all significant accounts are properly reconciled on an annual basis. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
Planned Corrective Action: Management will ensure that all significant accounts are properly reconciled on an annual basis. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
View Audit 3362
Finding 1932 (2022-006)
Material Weakness 2022
Pryor School District No. 2 & 3
MT
Allowable Costs / Cost Principles Material Weakness Internal Control / Segregation of Duties
The Board Chairmen concurs with the finding, a new business manager was put in place August 2022, and is familiar with filing and organizing documents. REQs have been put into place for all purchases.
The Board Chairmen concurs with the finding, a new business manager was put in place August 2022, and is familiar with filing and organizing documents. REQs have been put into place for all purchases.
View Audit 3344
Finding 1931 (2022-008)
Significant Deficiency 2022
Pryor School District No. 2 & 3
MT
Reporting Significant Deficiency Internal Control / Segregation of Duties § 200.512
The Board Chairman concurs with the findings. The School District was dealing with a shortage of auditors in Montana and the audit started late. Documentation issue was due to the key employee turnover prior to August 2022.
The Board Chairman concurs with the findings. The School District was dealing with a shortage of auditors in Montana and the audit started late. Documentation issue was due to the key employee turnover prior to August 2022.
View Audit 3344
Finding 1930 (2022-007)
Material Weakness 2022
Pryor School District No. 2 & 3
MT
Allowable Costs / Cost Principles Material Weakness Internal Control / Segregation of Duties
The Board Chairmen concurs with the finding and the Board has made changes during fiscal year 2021-22 and more specifically as of July 1, 2022 to address this on-going finding. The Board hired a new Business Manager that is well versed on records retention and record management. During the audit per...
The Board Chairmen concurs with the finding and the Board has made changes during fiscal year 2021-22 and more specifically as of July 1, 2022 to address this on-going finding. The Board hired a new Business Manager that is well versed on records retention and record management. During the audit period accounts payable invoices and claims processing was reviewed by the District's Financial Consultant however the previous Business Manager did not file records in a proper manner for audit purposes. In addition claim forms with approval lines are now in place in teh absence of requisitions and purchase orders.
View Audit 3344
Finding 1927 (2022-101)
Material Weakness 2022
City of Williams, Arizona
AZ
Subrecipient Monitoring Internal Control / Segregation of Duties
The City Council has made several changes since the contractor was removed from this position of Administrators for the Williams Housing Authority. Retaining staff has become a big concern as well training of staff by HUD administrators. The City Council continues to work with HUD to correct and mai...
The City Council has made several changes since the contractor was removed from this position of Administrators for the Williams Housing Authority. Retaining staff has become a big concern as well training of staff by HUD administrators. The City Council continues to work with HUD to correct and maintain the programs moving forward.
View Audit 3342
Finding 1926 (2022-001)
Significant Deficiency 2022
City of Loves Park
IL
Internal Control / Segregation of Duties
The City has hired an additional employee for the Treasurer's Office in fiscal year 2023 in order to allow for additional segregation of accounting duties.
The City has hired an additional employee for the Treasurer's Office in fiscal year 2023 in order to allow for additional segregation of accounting duties.
View Audit 3335
Finding 1917 (2022-003)
Significant Deficiency 2022
Mississippi Center for Justice
MS
Reporting Allowable Costs / Cost Principles
Organization's Response: MCJ agrees with the Finding. Prior to this Finding, MCJ had already developed a more detailed class code system in the accounting software. This system allows for tracking indirect cost expenditures for the organization to ensure that no federal funds were being spent incons...
Organization's Response: MCJ agrees with the Finding. Prior to this Finding, MCJ had already developed a more detailed class code system in the accounting software. This system allows for tracking indirect cost expenditures for the organization to ensure that no federal funds were being spent inconsistent with the grant budgets. Additionally, in April of 2023, MCJ accounting processes included specifically identifying indirect costs in the accounting system by each project and grant to readily track these expenses by awards and funding sources.
View Audit 3327
Finding 1916 (2022-002)
Significant Deficiency 2022
Mississippi Center for Justice
MS
Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.430
Organization's Response: MCJ agrees that the salary expense for the one employee noted in the Finding was not correctly allocated. Prior to this Finding, MCJ had already implemented a process that allows review of payroll allocations each per pay period. Since April 2023, a payroll allocation spread...
Organization's Response: MCJ agrees that the salary expense for the one employee noted in the Finding was not correctly allocated. Prior to this Finding, MCJ had already implemented a process that allows review of payroll allocations each per pay period. Since April 2023, a payroll allocation spreadsheet is generated and regularly reviewed for correct grant allocation. Furthermore, since that time, the finance team meets throughout the fiscal year to ensure salaries are being allocated according to grant budgets with the appropriate allocation percentages.
View Audit 3327
Finding 1915 (2022-001)
Significant Deficiency 2022
Mississippi Center for Justice
MS
Reporting § 200.507
Organization's Response: MCJ agrees that the single audit report was not timely filed. As referenced in the Finding, MCJ had not previously exceeded the $750,000 threshold for the single audit requirement. Moving forward, MCJ will review federal expenditures for federal awards at the close of the fi...
Organization's Response: MCJ agrees that the single audit report was not timely filed. As referenced in the Finding, MCJ had not previously exceeded the $750,000 threshold for the single audit requirement. Moving forward, MCJ will review federal expenditures for federal awards at the close of the fiscal year to determine if the threshold for the submission of a single audit has been exceeded. Furthermore, MCJ will once again work with its auditors to schedule MCJ’s audit in order to have the audit completed and any single audit report, if necessary, filed on a timely basis.
View Audit 3327
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